BRState Software Demonstration

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BRStateSoftwareDemonstration
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After you click on the LDEQ link to download the
BRState Software you will get this message.
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Once the installation file has been downloaded to
your computer from the LDEQ website, click on the
file, webBR2007, to install the program.
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Note the disclaimer statement for the BRState
Program on the LDEQ Annual Hazardous Waste Report
web page, http//www.deq.louisiana.gov/portal/tabi
d/217/Default.aspx. Click Continue to continue
the installation of the BRState Software.
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Enter your name and the name of your
organization. The organization name you enter
will appear on the top the Main Menu Screen of
the BRState Program.
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Once you have confirmed the name and organization
information, click OK to continue.
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Accept all default settings during installation.
Errors may occur if you try to create your own
settings. LDEQ will not support any deviations
from the default settings.
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Click on the picture of the computer to continue
with the installation process.
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Click on Continue to accept the default
settings and continue the installation process.
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The program has been installed. Click OK.
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To open the BRState Program click on the Start
Button, then click on Programs. Now click on the
BRSData button then click on the BRState button.
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The Main Menu Screen of the BRState Program.
Use the red buttons to complete your report.
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Click on the Setup button to update the
settings required for Louisiana Reporters. The
BRState Program is used by many other states, and
all states do not have the same requirements. If
you do not update the setup, errors may occur.
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The Form Code, State Waste Codes, and Form OI are
not required in Louisiana. Uncheck those check
boxes then click Save/Exit to setup the BRState
software for reporting in Louisiana.
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Click on the Utilities button to update the
program information.
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If the Rebuild Indexes Convert button is red,
click on the button to rebuild the indexes.
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To start entering the data for your report click
on Prepare Your Report(s).
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To start a new report click on Start a NEW
Report To make changes to an existing report
click on Change an existing Report
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To set up the current reporting year, click on
the New button.
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Click Create Now to create the directory for
the current reporting year.
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The current reporting year is 2007. Type in
2007 and press Enter.
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Complete all fields on this page.
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Click the Enter all required forms for your
Site button to start entering your site
information into the reporting forms. Once the
Site Identification Form is completed, the
program will prompt you to complete the other
forms. (GM and WR Forms)
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Complete the Subtitle C Site Identification Form.
Also, complete the GM and/or WR forms required
for your site.
Leave the State Generator Status blank.
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Enter your site information into the form.
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• Enter your site Land type.
• Enter the NAICS code for your facility. Use the
  down arrow to show a list of available
  NAICS codes.
• Click on Add an Owner then Add an Operator to
  complete those fields.
• When all fields are complete click on the Next
  Screen button to continue.

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Complete the blank fields in the Add/Change
Operator page. The Same as Mail and Same as
Location buttons will automatically insert
information from page 1 of the Site
Identification Form into the address fields.
When the page is complete click on Save Changes.
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Complete the blank fields in the Add/Change Owner
page. The Same as Mail and Same as Location
buttons will automatically insert information
from page 1 of the Site Identification Form into
the address fields. When the page is complete
click on Save Changes.
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Complete the NAICS Code by typing the code into
the NAICS Code box outlined in red. To choose
from a list of NAICS codes click on the down
arrows. When the NAICS code has been completed
click on Save/Exit.
Type NAICS code in here.
Successively click on the down arrows and choose
the best Category for your site.
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• All Yes/No check boxes must be completed on
  this page or an error will occur.
• In Section B check only the boxes that apply.
• In Section 11A EPA Waste codes must be completed.
  Leave State Waste Codes Blank or an error will
  occur. Also, leave the State Specific
  Activities blank.

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• In the comments section please note any
  discrepancy in the generator status of your
  facility. For example you are registered as a
  LQG with LDEQ, but you did not have any hazardous
  waste activity in 2007 note that information in
  the comments section. If your generation status
  is different from your generation quantity,
  insert an explanation in the comments section.
• Click on Add a Certifier to complete the
  certification section.

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Complete the Name and Title of the Authorized
Representative of your site who will sign the
report.
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To complete the GM form, click on Add a Form
and complete the fields. Leave the State Waste
Codes blank or an error will occur. Use the pull
down boxes to see a list of Form and Source
codes. Click on a code to populate the field.
When the form is complete click Save Changes.
To add additional GM Forms click on Add a Form
and repeat the process.
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To complete the WR form, click on Add a Form
and complete the fields. Use the pull down boxes
to see a list of Form and Management Method
codes. Click on a code to populate the field.
When the form is complete click Save. To add
additional WR Forms click on Add a Form and
repeat the process.
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Louisiana reporters are not required to complete
the Off-Site Identification Form. Click
Quit/Return to continue without completing the
OI Form. If you wish to complete the form, click
on one of the other two buttons.
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To check your data for errors, click on the
Check This Sites Report for Questionable Data
button.
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Click on View Details to view the Edit/Error
report.
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Note errors shown on the edit/error report and
make corrections.
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• To print your report click on Print Your Report
  (SI required).
• Electronic reporters need to send only the signed
  Site Identification Form along with the
  Electronic Report Disk to LDEQ.
• Reporters who complete their report in paper
  format must send the complete signed report to
  LDEQ.

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Choose the forms you would like to print and
click Print Now.
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Click on the Create Your Electronic Report Disk
button to save your report electronically.
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Click on Set and choose a target directory in
which to save your report. If the name of your
target directory has any blanks spaces in it an
error will occur.
Check this box to zip your report submission.
Reports will only be accepted in the zip file
format.
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Click on a target directory (the location where
the electronic report will be saved). We
strongly suggest that you create a folder in
which to save your report in order to avoid any
potential damage to system files by inadvertently
deleting or moving files in the BRS folder.
After clicking on the target directory, choose
Select.
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Now that the Target Directory is set, click on
Save/Continue and your report will be saved in
the folder that you selected.
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Copy the zip file containing your electronic
report to a disk, and send the disk along with
the signed original of your Site Identification
form to LDEQ. LDEQ is unable to accept your
reports by e-mail.
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Electronic Submission File

• LDEQ will only accept electronic report
  submissions in the following zip file format
  LAD000123456BR2007.zip.
• BRState and Waste Reporter will allow you to save
  your report in the zip file format shown above.
• An electronic report received in any format other
  than the one shown above will not be considered
  valid by LDEQ. You will be contacted to submit a
  report in the required file format. LDEQ will
  not deem your report submitted until a new report
  is received in the zip file format shown above.

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• Your annual Hazardous Waste report is due March
  3, 2008.
• Have the authorized representative for your site
  sign your report, and send the original report
  to LDEQ.
• Keep a copy for your records.
• When reporting electronically, send LDEQ the
  original signed Site ID form and the CD or
  diskette.