Doing Business with DOE for Recovery

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Doing Business with DOE for Recovery
Reinvestment
10th Annual U.S. Department of Energy Small
Business Conference

• August 12, 2009

Patrick M. Ferraro, Director Office of
Headquarters Procurement Services
Small Businesses Leading the Way to Recovery and
Reinvestment
Patrick M. Ferraro
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Panel Members

• Patrick Ferraro, Director, Office of Headquarters
  Procurement Services
• Jack Surash, Deputy Assistant Secretary for
  Acquisition and Project Management, Office of
  Environmental Management
• Peter Devlin, Market Transformation Manager,
  Office of Energy Efficiency Renewable Energy
• Gene Kight, Director, Finance and Procurement,
  Office of Fossil Energy

Small Businesses Leading the Way to Recovery and
Reinvestment
Patrick M. Ferraro
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Mission Diversity

• Energy Efficiency and Renewable Energy
• Environmental Management
• Loans
• Electricity Delivery and Energy Reliability
• Fossil Energy
• Science
• Nuclear Energy
• Civilian Radioactive Waste
• Advanced Research - Energy
• DOE Corporate Functions CIO, CFO, Procurement,
  etc

Small Businesses Leading the Way to Recovery and
Reinvestment
Patrick M. Ferraro
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DOEs Business Model

• Approximately 25B in annual contract obligations
• Approximately 19.5B to Facility Management
  Contracts (FMCs)
• 17 separate federal buying offices
• 42 major site/facilities management contractors

Small Businesses Leading the Way to Recovery and
Reinvestment
Patrick M. Ferraro
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DOEs Business Model

• DOEs annual non-FMC contract obligations exceed
  3.7 billion.
• In FY-08, approximately 38 of non-FMC
  obligations went to small business (approx. 73
  at HQ).
• DOE continues to emphasize expansion of prime
  contracting opportunities for small businesses.

Small Businesses Leading the Way to Recovery and
Reinvestment
Patrick M. Ferraro
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DOE Contracting Offices

• Richland Office (EM)
• River Protection Office (EM)
• Idaho Operations Office (NE)
• Golden Field Office (EE)
• Chicago Office (SC)
• Oak Ridge Office (SC)
• Savannah River Office (EM)
• Consolidated Business Center (EM)
• Strategic Petroleum Reserves (FE)
• National Energy Technology Laboratory
• Office of Civilian Radioactive Waste Management
• Power Marketing Administrations (WAPA, SWAPA,
  SEPA, BPA)
• NNSA Service Center (NNSA-Albuquerque)
• HQ Procurement Services (DOE HQ-Washington, DC)

Small Businesses Leading the Way to Recovery and
Reinvestment
Patrick M. Ferraro
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DOE and the Recovery Act

• American Recovery and Reinvestment Act of 2009
  signed into law February 17, 2009 by President
  Obama.
• DOE received 38.7 billion.
• DOE taking extraordinary measures to do its part
  in carrying out this economic recovery plan with
  the highest level of speed, transparency and
  accountability.

Small Businesses Leading the Way to Recovery and
Reinvestment
Patrick M. Ferraro
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Transparency and Accountability

• Unique Recovery Act contract clauses
• Separate tracking of Recovery Act funds
• Explicit identification of Recovery Act actions
• Preference for fixed-price contracts and
  competitive procedures

Small Businesses Leading the Way to Recovery and
Reinvestment
Patrick M. Ferraro
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DOE Recovery Act Funding by Program

• Energy Efficiency and Renewable Energy - 16.8B
• Clean up of Cold War Nuclear Sites - 6.0B
• Loan Guarantees for Renewable Energy - 6.0B
• Smart Grid and Efficient Electrical Transmission
  - 4.5B
• Carbon Capture/Storage - 3.4B
• Scientific Research - 1.6B
• Advanced Research Projects Agency Energy - .4B

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Patrick M. Ferraro
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Systems and Tools

• Central Contractor Registration (CCR)
• FedBizOpps
• DOE E-Center (IIPS) and FedConnect
• Grants.gov
• Strategic Integrated Procurement Enterprise
  System (STRIPES)
• DOE Acquisition Forecast
• PADS Online

Small Businesses Leading the Way to Recovery and
Reinvestment
Patrick M. Ferraro
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Central Contractor Registration

• http//www.ccr.gov
• To get Federal business you must be registered in
  the Central Contractor Registration (CCR)
• Exceptions
• Purchase Card buys
• Classified contracts
• Support to military/emergency ops
• Unusual/compelling need
• Foreign contracts outside U.S.
• Micro-purchases that dont use EFT.

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Reinvestment
Patrick M. Ferraro
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Federal Business Opportunities

• http//www.FedBizOpps.gov
• Government-wide Point of Entry for electronic
  public access to procurement opportunities gt
  25,000.
• Government buyers post synopses of proposed
  contract actions, solicitations, other
  information.
• Public can register/subscribe directly and can
  search, monitor and retrieve opportunities
  solicited by the entire Federal contracting
  community.

Small Businesses Leading the Way to Recovery and
Reinvestment
Patrick M. Ferraro
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DOE E-Center/FedConnect

• http//e-center.doe.gov and https//www.fedconnec
  t.net
• DOE is transitioning to a new, enterprise-wide
  paperless contracting system STRIPES (Prism).
• The current system, IIPS, will remain in place
  until a site has been transitioned to STRIPES.
• During the transition, both the E-Center and
  FedConnect, are key to doing business with DOE.
• Firms are encouraged to register at both sites.
• Once STRIPES implementation is complete,
  FedConnect will be the only DOE business
  registration site.
• E-Center will remain for access to general
  information.

Small Businesses Leading the Way to Recovery and
Reinvestment
Patrick M. Ferraro
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DOE E-Center/FedConnect

• Both E-Center and FedConnect provide detailed
  information on doing business with DOE,
  including
• - viewing current business opportunities
• - registering to submit proposals
• - obtaining information and guidance on the
  acquisition/ financial assistance award process.
• FedConnect is being used by multiple Federal
  agencies.

Small Businesses Leading the Way to Recovery and
Reinvestment
Patrick M. Ferraro
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Federal Grant Opportunities

• http//www.grants.gov
• Access financial assistance opportunities at DOE
  and throughout the Federal Government
• Search for grant opportunities
• Receive notifications of opportunities

Small Businesses Leading the Way to Recovery and
Reinvestment
Patrick M. Ferraro
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Strategic Integrated Procurement Enterprise
System (STRIPES)

• STRIPES encompasses the following business
  processes
• Acquisition planning
• Pre-solicitation documentation generation
• Solicitation development and issuance
• Receipt of electronic proposals and applications
• Evaluation and award
• Contract Administration
• Instrument closeout
• Integrates internal and external systems (i.e.,
  DOEs accounting system GSAs Integrated
  Acquisition Environment (IAE).

Small Businesses Leading the Way to Recovery and
Reinvestment
Patrick M. Ferraro
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DOE Acquisition Forecast

• https//hqlnc.doe.gov/Forecast
• Expands visibility of/access to credible and
  reliable information on future and ongoing
  competitive acquisitions.
• Intended to improve transparency of DOEs
  procurement programs and processes.
• Key features
• - Information on incumbent contract (if
  applicable)
• - Quarterly target milestones pre-solic. to
  award
• - Acquisition/Program/SB points of contact
• - Links to FedBizOpps, IIPS and FedConnect

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Patrick M. Ferraro
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Procurement and Assistance Data System (PADS)
Online

• http//padsonline.energy.gov/
• DOE-wide search engine for all active contracts gt
  25,000.
• Search by simple terms, NAICS codes, geographical
  areas, etc.
• Find the products and services DOE buys.
• Find program offices or buying offices that have
  awarded contracts in your areas of interest.

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Market to DOE

• Market yourself on the basis of your
  capabilities.
• Do your research about DOE and its programs.
• Use the information from PADS Online and the
  E-Center to market to DOE.
• Contact DOE Small Business Program Managers.
• Find DOE phone numbers and e-mail addresses at
  http//phonebook.doe.gov

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Reinvestment
Patrick M. Ferraro
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Key Recovery Act Websites

• www.recovery.gov
• www.energy.gov/recovery
• www.energy.gov/recovery/funding.htm
• www.grants.gov
• 1-888-DOE-RCVY (1-888-363-7289)

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Being Successful

• Recovery Act websites
• Go to OSDBU First
• DOE Acquisition Forecast
• Electronic Mailing Lists
• SB Program Managers
• Contracting Activities

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Reinvestment
Patrick M. Ferraro
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