Visual Aids for Computer Training

1
Visual Aids for Computer Training

• CIRCA
• Operations Training Program

2
Objectives

• Identify your audience.
• Explain the advantages of visual aids.
• Describe basic guidelines.
• Give some tips for
• Slides.
• A good design.
• Slide presentation.

3
Identifying Audiences

• Different types of audiences
• Specialist audience
• Difficult
• Non-specialist audience.

4
Advantages of Visual Aids

• Visual aids make presentations
• Better.
• Clearer.
• Interesting.
• Easy to follow.
• Easy to comprehend
• Organized.

5
Advantages of Visual Aids

• Increases retention.
• Reinforces ideas presented.
• Easy presentation of data.
• Summarizes data by using charts.
• Highlights the main points.
• Keeps the speaker on track.

6
Visual Aid Comparison
Medium Pros Cons
Slide Expensive
Transparencies Cheaper Portable Can write on them
Flip Charts Better for small groups
Computers/ Multimedia Professional looking Adaptable Can be distracting
Handouts Everyone can follow Easily produced
7
Basic Guidelines

• Simplicity, clarity, and legibility
• No more than seven points per visual aid.
• No more than seven words per sentence.
• Letters need to be seen from distance.
• Consistency and support
• Speech and slides must match.
• A slide for each main point.
• Keep a consistent font, design, background.
• Use of the black screen.

8
Words Must be Readable
Viewing distance Main Headings Subordinate Text
5 m (16 ft.) 2.5 cm (1 in.) 1.25 cm (0.5 in.)
10 m (32 ft.) 5.0 cm (2 in.) 2.5 cm (1 in.)
15 m (48 ft.) 7.5 cm (3 in.) 5.0 cm (2 in.)
9
Basic Guidelines - Continued

• Duration
• Only provide new and relevant information.
• Referencing
• Do not call unnecessary attention to visual aid.
• Referencing only when it is necessary.
• Referencing becomes repetitive.
• Referencing is annoying to the audience.

10
Slides

• No more than three colors.
• Dark background with light text.
• No more than three type of fonts.
• Never use pictures of poor quality

11
Slides - Continued

• Highlight the main points by underlining or
  boldfacing them.
• Use capital and lowercase letters.
• San Serif fonts are acceptable.
• Consider using a bulleted list.

12
Handouts

• Leave out jargon.
• Number the pages.
• Dont read the information.
• Include your name.
• Include your contact information.
• Distribute them all at once.
• Have enough.

13
Tips for a Good Design

• The design must be
• Relevant
• Choose the right chart.
• Conceptually clear
• Concepts and definitions should be clearly
  stated.
• Technically clear
• Informative title.
• Appropriate headings and labels.
• Enough white space.
• Truthful.

14
Bad Design
1
2
3
4
7
5
6
15
Better Design
1
2
3
4
5
6
7
16
Bad Lettering
TIPS ON USING VISUAL AIDS
17
Tips for Slide Presentations

• Label and clean each slide.
• Arrive on time to prepare the room.
• First slide should be in focus.
• Turning on/off lights.
• Avoid showing a white screen.
• Do not announce each slide.
• Hide remote control.