GRIP IT

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GRIP- IT

• Governance of Regionally Integrated Projects
  using Innovative Tools.
• (Structural Funds implementation in an integrated
  approach)
• EXPENDITURES
• INFO DAY FOR SUBPROJECT PARTICIPANTS
• UDINE 17th October

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Regulation

• Commission Regulation (EC) No 438/2001 of 2 March
  2001
• INTERREG IIIC Programme manual
• Chapter 5 - Financial Framework
• www.grip-it.info/download/eu_programme_manual.pdf

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Co-financing structure
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Basic rules

• Only cost related to the development of the
  subproject
• They have to be occurred and paid out during the
  subproject realization
• after 1.7.2006 and before 30.6.2007

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Ineligible Expenditure I.

• VAT and other taxes and charges if these are
  legally recoverable
• Any costs paid outside the eligible period of the
  operation
• Expenditure which is already supported by a
  European, or other international or national
  grant
• Service charges arising on finance leases and
  hire purchase agreements
• Depreciation of assets purchased with the help of
  Government or European Community grants
• maintenance of a capital facility

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Ineligible Expenditure II.

• Financial expenses
• Loan charges
• Debit interest
• Charges for financial transactions
• Foreign exchange commissions and losses
• other purely financial expenses
• Costs involved in closing the company,
• Compensation for loss of office,
• Fines, financial penalties and expenses of
  litigation,
• Contingencies and contingent liabilities,
• Bad debts

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Income

• revenue received by an operation from e.g.
• Sales
• Rentals
• Services
• enrolment fees or other equivalent receipts
• reduces the total amount of eligibile
  expenditures!

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Subproject budget

• Lead participant principle
• Joint budget
• Costs for the whole of the operation
• Divided in 6-month periods (due to operation
  cash-flow)
• Divided in Budget lines
• Divided in Components

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Staff costs

• Personel costs
• Salary, tax, employers contribution for nacional
  social security schemes
• calculated in accordance with the national
  legislation
• regular employment contracts
• These costs must be certified on the basis of
  documents that are requiered by national auditor

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Administration costs

• all direct general costs (office rent, mail, fax,
  phone, copying costs, consumables, etc.)
• and indirect general costs (overhead related to
  the operations activities, based on real costs
  and calculated on a pro rata basis according to a
  duly justified, fair and equitable method)
• Overhead costs linked to the services provided by
  external experts must be listed in the budget
  line External expertise

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External expertise

• costs paid on the basis of contracts and against
  invoices to external service providers who are
  sub-contracted to carry out certain tasks of the
  operation (e.g. studies and surveys, translation,
  management or audit of the operation if
  sub-contracted, etc.)
• Public procurement rules must be observed in
  selecting a company or individual to provide
  external expertise
• External expertise related to meetings and
  events, and promotion should not occur under
  External expertise but under the relevant budget
  lines
• External expertise realated to meeting and
  events, organised by you ? Meetings and events
• External expertise realted to promotion campaing
  of the subproject ? Promotion

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Travel and accommodation

• Cost related with participation in meetings and
  seminars
• subsistence allowances, travel allowances
• most economic way of transport must be used
• Daily allowances and accommodation costs must be
  in line with the conditions set for public
  authorities of the respective Member State

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Meetings and events

• costs related to the organization of meetings
• renting of premises and equipment,
  interpretation, printing, etc.
• paid on the basis of contracts with and invoices
  from external providers
• public procurement rules must be observed in
  selecting a company or individual, which will
  carry out the assignment

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Promotion costs

• press releases, inserts in newspapers, leaflets,
  TV shows, brochures, newsletters and other
  publication costs not linked to specific events
  or seminars
• These costs shall be paid on the basis of the
  contracts with and invoices from the service
  providers
• Public procurement rules must be observed in
  selecting company or individual, which will carry
  out the assignment

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• Investments
• INTERREG IIIC isnt focused on investment
  promotion
• Purchases, construction work connected with the
  achievement operation objectives
• Other eligible costs
• relevant to the operation should be included in
  this budget line
• specify the nature of these costs

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In-Kind Contributions

• Only voluntary unpaid work is considered as an
  in-kind contribution
• Staff costs, if properly accounted for and
  reported, are not considered as in-kind costs,
  but as cash contribution
• For that reason in practice in-kind contributions
  do not play an important role in the financing of
  INTERREG IIIC operations

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• Thank you for your attention
• Successful implementation of your subproject