TRANSFER ADVISING

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TRANSFER ADVISING
Judith Bean, Associate Vice President for
Undergraduate Studies Laura Rocchio, Assistant
Registrar Harry Winn, Program Coordinator
Family Sciences
2
Basic Principles

• Maximize transfer of credit as much as possible,
  especially for credits taken at Texas public
  institutions.
• Warn entering students with high number of
  credits about possible impact of excess hours
  rule.
• Departments make degree plan substitutions for
  the major with Registrar.
• Office of Undergraduate studies determines
  whether courses will meet core.

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Transfer Advising Process

• Check transcripts for maximum credits.
• Analyze level of core completion.
• Determine which courses might apply to the major.
• Determine which courses/hours remain to be taken
  at TWU.
• Inform students of graduation requirements.

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Graduation Requirements

• Completion of any approved Texas core curriculum
  (42 hours minimum)
• Completion of major (50 at TWU)
• 6 credits in approved Global Perspectives courses
• 36 upper division credits
• Minimum 120 hours for bachelors degree
• Minimum 25 of all hours for the degree must be
  taken at TWU
• Others listed in catalog, p. 95

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2007 Core Curriculum Course Requirements

• Composition (6 hours)
• Mathematics (3 hours)
• Natural Sciences (6 hours)
• Humanities Visual Performing Arts (6 hours)
• Visual or Performing Arts (3 hours)
• Humanities (3 hours)
• Social and Behavioral Sciences (15 hours)
• U.S. History (6 hours)
• Political Science (6 hours)
• Social/Behavioral Science (3 hours)
• Institutional Option Courses (6 hours)
• Multicultural Womens Studies (3 hours)
• Math 1013 Quantitative Literacy (3 hours)

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New Core New Areas

• Math 1013 Quantitative Literacy is required
• TCCNS MATH1332 for Texas community colleges
• equivalencies for other institutions courses
  will be posted online
• CLEP exam available College Mathematics
• Multicultural Womens Studies Womens Studies
  from a multicultural perspective
• This area is now 3 hours only, primarily womens
  studies courses
• Courses in old core are not grandfathered but
  must be approved
• Transfers courses will be evaluated for possible
  use in this area

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Quick Quiz

• What does the new core require?
• A. 6 hours of math
• B. 3 hours approved courses Math 1013
• Multicultural Womens Studies mean students can
  take either multicultural or womens studies.
• A. True
• B. False

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New and Old Core

• Where to Find New and Old Core Curricula
• Core Curriculum website most current source
  http//www.twu.edu/academicaffairs/coreCurriculum.
  htm
• New core 2007-2009 General Catalog listed in
  full plus footnotes for individual core courses
• New core offerings for each semester Schedule
  of Classes

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Core Competencies

• Computer Literacy Students must pass a
  designated computer science course or competency
  examination in computer literacy.
• Students who pass the computer literacy exam will
  have PASS noted in Colleague (TSUM) and DARS for
  core completion.
• Passing score 65 on the multiple choice and 3
  of the 4 applications
• Exam offered during Spring and Fall semesters (3
  times per semester)
• Oral Communication Students must pass a
  designated speech course or document successful
  completion of two or more evaluated oral
  presentations.
• The following are courses identified with TCCNS
  equivalencies to our approved speech courses
• SPCH 1311 Introduction to Speech Communication
• SPCH 1315 Public Speaking
• SPCH 1321 Business and Professional
  Communications

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Core Competencies (contd)

• ORAL COMMUNICATION PRESENTATIONS RUBRICS
• Approved courses in major disciplines allow
  students to make 2 presentations to meet state
  guidelines
• For majors only
• BIOL 4681 Biology Seminar for BIOL majors only
• FS 4933 Practicum in Family Sciences for FS
  majors only
• KINS 1573/1583 Foundation of Assessment In
  Kinesiology for KINS majors only
• MU 2533 Music Theory IV for MU majors only
• MU 3323 History of Music II for MU majors only
• NURS 4614 Community Health competencies for
  NURS majors only
• Completed Rubrics for the 2 presentations must be
  signed and delivered to the Registrars Office.
  Forms should be completed in their entirety
  including advisor name, advisor signature,
  student ID and name.
• DARS will be updated with the completed
  competency after receipt of rubrics.

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No Core Course Substitutions

• No advisor, institution, or institutional
  representative may approve course substitutions
  or waivers of core curriculum requirements.
  (THECB 2006)
• Only the Texas Commissioner of Higher Education
  can approve accommodations for disabled students
  on a case-by-case basis. (THECB 2006)
• All courses taken for core must be on an
  approved core list.
• Core course equivalencies can be established for
  courses from private, out-of-state colleges or
  for multicultural womens studies courses by core
  course evaluation process - http//www.twu.edu/aca
  demicaffairs/proc_for_eval_approv_core_equival_pri
  v_outofstate.htm.

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Core Transfer Rules

• Any student who completes a core curriculum at
  another Texas public institution does not have to
  complete the TWU core (state rule).
• Any content area of the core which is completed
  at another institution transfers in as completing
  that block at TWU (state rule).
• Not all state institutions now mark students
  transcripts core complete even if the student has
  completed it. A student may request a letter
  from the institution certifying that she/he is
  core complete. If done, attach a copy of the
  letter to the students academic record and/or
  DARS degree audit, kept internally in the
  academic unit. Letters should be forwarded to
  the Office of Student Records to be posted on the
  TWU transcript. The Registrars Office will
  adjust DARS to reflect core complete.

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Core Transfer Rules (cont.)

• If a transcript is not marked core complete,
  analysis of courses taken at the sending
  institution could show core completion (core
  evaluation chart online).
• To determine if a student is core complete at
  another public institution, visit the Texas Core
  Webcenter http//statecore.its.txstate.edu.
  Institutions may also make available course
  catalog and core curriculum provisions at their
  respective web sites.
• Core area courses may or may not be marked on
  transcripts. Verification of core is by referral
  to the Texas Core Webcenter or sending
  institutions website.

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Core Content Area Transfer
Not every student arrives with an empty wagon.
Possible Additional Requirements
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Core Content Area TransferHow many core area
blocks can you add to a students wagon from
transcript review?
Possible Additional Requirements
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Core Content Areas
Core Area Codes for Texas Public Institution
Transcripts Composition (010) Additional
Communication (011) Mathematics (020)
Additional Mathematics (021) Natural
Sciences (030) Humanities (040) Additional
Humanities (041) Visual or Performing Arts
(050) U.S. History (060) Government (070) So
cial/Behavioral Science (080) Institutional
Option (090)
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What to Look for on a Transcript

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What to Look for on a Transcript (contd)

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What to Look for on a Transcript (cont.)

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Transfer Transcript Vs. TWU Transcript

• Compare TWU transcript after transfer credits are
  posted to original transferred transcript/s with
  student to determine if appropriate credits were
  transferred.
• If changes are needed, advisor or student
  contacts Student Records Office to make changes.

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Core Advising Resources

• Online at Academic Affairs (www.twu.edu/academicaf
  fairs)
• Online list of current core (Effective Fall 2007)
  
• Online core advising guidelines
• Transfer core advising Texas Core Webcenter
• Core Evaluation Chart
• Core Course Comparison (within State of Texas)
• Core Equivalency Evaluation Form
• Transfer Advising section of website

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Online Transfer Advising Guidelines
http//www.twu.edu/academicaffairs/Undergrad_Advis
ing.htmTransfer_Advising_E-Resources

• Online print transfer handbooks for CCCC, DCCC,
  NCTC, TCC - with lists of course equivalencies
• Online state Field of Study plans
• Undergraduate transfer advising guidelines
• Statewide TCCNS Course Equivalencies
• Transfer core advising Texas Core Webcenter
• Process for Approval of Transfer Core Courses

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• CORE ADVISING RESOURCES
• Registrars Office
• DARS
• Forms Available On-Line (www.twu.edu/registrar/for
  ms)
• Approval for Change of Undergraduate Degree
  Program
• Degree Plan Substitution
• DARS Degree Plan Verification
• Undergraduate Drop
• Registration Worksheet
• Course Overload Application
• Many more

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Core in DARS and Colleague

• Direct course equivalents to TWUs core courses -
  automatically placed core areas in DARS (refer to
  online equivalency lists).
• TX public college core area courses without
  TWU equivalents not in DARS but done by request
  to Registrar review sending institutions
  transcript and verify/document the course in core
  areas (public TX schools).
• Indirect equivalent courses taken out-of-state or
  at a private school - not in DARS as core but
  done by request to Dr. Beans office to
  establish indirect equivalent, complete the core
  evaluation form (send form plus course
  description and syllabus

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New Degree Plans

• 120 hours for most degrees beginning fall 2007
• - Exceptions are some teacher certification
  plans, some pre- PT/OT plans and a few others
• Only 30 hours above the 120 hours to complete
  the degree before hitting penalty for excess
  hours
• 6 hours in global perspectives required

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Transfer Field of Study Courses
Designated courses for FOS must be accepted and
applied to these degrees Business
Communication Computer Science Criminal
Justice Educator Preparation Grade 4-8
Certification Educator Preparation Early
Childhood Education Engineering Engineering
Technology Mexican-American Studies Music
Nursing
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Transfer of WECM- Technical Courses

• Can be identified by search at WECM site
  http//www.thecb.state.tx.us/AAR/UndergraduateEd/W
  orkforceEd/
• Are not guaranteed for transfer of academic
  credit
• MAY be approved for one-time transfer for
  academic credit on request of advisor with course
  review (syllabus required) through Dr. Beans
  office
• MAY be approved for direct equivalency (lower
  level) regular transfer - upon request of
  department with review (see online list for
  direct equivalencies)

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Direct equivalencies listed for
http//www.twu.edu/admissions/transfer-list.asp

• Collin County Community College  
• Dallas County Community College  
• Grayson County College  
• Weatherford College 
• Houston Community College  
• Navarro College 
• North Central Texas College  
• Tarrant County Community College

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TWU Transfer Policies (Catalog p. 80-82)

• Courses are transferred to TWU at the level
  upper/lower division that they were taken
  unless specified otherwise in TWU transfer
  equivalency guides.
• Community college courses will count as lower
  level unless otherwise specified.
• Spring 2008 TWU will transfer only courses with
  D or better, but all grades are used for GPA
  calculation for admission.
• For transfer of military courses, TWU follows
  American Council on Education Guide.

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Global Perspectives Requirement

• Completed through courses approved by
  Undergraduate Council
• For graduation, not core (so core complete
  students must do it)
• Can double-dip with courses for the core, for
  the major, or electives.
• Approved global perspective courses are listed
  online http//www.twu.edu/academicaffairs/Approve
  d_Global_Perspectives_Courses.htm

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Out-of-State Tuition for Repeats/ Excess Hours

• Applies to repeated courses attempted for the
  3rd or more times
• Applies to all excess courses attempted at any
  Texas public institution after the student
  reaches their degree plan hours 30 (students
  who started 2006 or after), or for earlier
  students, their degree plan 45 hours.
• Total excess hours applies to all courses whether
  student earns a grade, Incomplete, Withdrawn, or
  duplicated courses.
• THECB monitors all coursework taken at all public
  institutions and sends lists of students with
  excess hours to us.

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Quick Quiz 2

• How many credits are needed in global
  perspectives?
• A. 3 hrs B. 6 hrs
• How many hours would a student on a 120 hour
  degree plan attempt or complete before having to
  pay nonresident tuition?
• A. 150 B. 165

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Too Many Rules to Remember?

• Use electronic help - DARS (Degree Audit System)
  to
• Keep students on the right core
• Check students level of completion of the core
• Check students completion of global
  perspectives
• Make sure students meet hours requirements for
  graduation and upper division hours
• Monitor students GPA for graduation or core
• Monitor students total hours completed and
  potential excess hours