Other conditions of participation

1
Other conditions of participation

• conditions concerning the participants
  activities,
• conditions concerning the number of participants
  (for the indirect
  
  
  
  actions requiring several participants
  at least 2 legal independent
  
  
  
  entities from 2 different Member
  States or from 1 Member State and
  
  
  
  from 1 Associated State or
  the JRC and 1 legal entity from either a
  
  
  
  Member State or an
  Associated State),
• the specific case of the Economic European
  Interest Grouping,
• the obligation, for legal entities established
  in a Member State or an
  
  
  
  Associated State, to carry out the
  major part of their work within
  
  
  
  these states (where the
  purpose of the indirect action concerned so
  
  
  
  permits).

2
Who may participate ? Case of legal entities
from Third countries
1/ For the specific programmes other that than
the one concerning international cooperation -
for legal entities established in a country which
has signed an international agreement
participation subject to the principles,
conditions and limits laid down in that
agreement - for legal entities established in a
third European country or a Mediterranean partner
country participation on a project-by-project
basis, in conformity with the interests of the
Community, - for legal entities established in
any other third country, participation on a
project-by-project basis provided that the
participation is also of substantial added value
or implementing all or part of the specific
programme in accordance with the objectives of
that programme and is in conformity with the
interests of the Community. 2/ For the specific
programme concerning international cooperation -
for legal entities contributing to indirect RDT
activities under the International Cooperation
specific program participation provided that it
contributes to one of the objectives of the
specific programme and is in conformity with the
interests of the Community.
3
Questions
- who may participate ? - who may be financed
? - what kind of resources are required and under
what conditions ? - when may a proposal be
submitted ? - what are the applicable criteria
? - which are the eligible costs when the
Community contributes to the



indirect action ? - what types
of contracts are available ?
4
What are the applicable criteria ?

• basic criteria are listed in the rules for
  participation.
• selection criteria vary according to the
  applicable procedures and
  
  
  
  the categories of indirect
  actions.
• where indirect actions require calls for
  proposals
• criteria such as scientific excellence,
  Community added value or the innovative
  nature of the proposal,
• possible additional criteria in the relevant
  specific programme,
• any project which contravenes with the ethical
  principles laid down in international
  agreements shall not be selected.

5
What kind of resources are required and under
what conditions ?
1/Kind of resources - human resources, -
infrastructure, - financial resources, -
intangible property. 2/Conditions applicable to
resources - when filing a proposal, proposers
must have the potential resources



needed for carrying out the
project, - when signing a contract, participants
must demonstrate that they will



have all the necessary
resources as and when needed for carrying it



out.
6
When may a proposal be submitted ?
- For shared-costs actions, fellowships,
concerted actions, networks and accompanying
measures calls for proposals published in the
Official Journal of the European Communities and
publicised through other appropriate channels
such as CORDIS (accessible through Internet) -
For accompanying measures calls for tenders,
invitations to apply for an appointment as an
independent expert and spontaneous applications
for a subsidy.
7
Who may participate ? Type of participant and
country of establishment
- legal entities from Member States
Associated States Third countries, -
international organisations, - the Joint Research
Centre.
8
Who may be financed ?
- legal entities from Member States or Associated
States are automatically financed, - legal
entities from Third countries receive
exceptionally an EC contribution if it is
essential for achieving the objectives of the
indirect action, - international organisations,
in the case of indirect actions other than
accompanying measures, may exceptionally receive
an EC contribution if it is essential for
achieving the objectives thereof (where the basic
facility to be used is located in a Third
country, it must be essential for carrying out
the proposed work), - international organisations
participating in accompanying measures must have
the necessary technical skills and know-how,
which are not readily accessible or are
unavailable in the Member States or the
Associated States.
9
Which are the eligible costs when the Community
contributes to the indirect action ? What is new ?
- administrative and financial coordination costs
as direct cost, - cost for protecting of
knowledge.
10
Which are the eligible costs when the Community
contributes to the indirect action ? Definition
of eligible costs
- necessary for the action in question -
provided in the contract, - amount actually spent
- and recorded in the accounts or the tax
documents.
11
Which are the eligible costs when the Community
contributes to the indirect action ?- Nature of
eligible costs
- total eligible costs for RTD projects,
demonstration projects, combined
RTD/demonstration projects, cooperative research
projects, exploratory awards and accompanying
measures, - additional eligible costs for
concerted actions, access to research
infrastructures, fellowships, thematic networks
and research training networks. - in the case of
RTD projects, demonstration projects, combined
RTD/demonstration projects, recourse shall be
had to additional eligible costs where, in the
view of the Commission, the system of accounting
used by the participant does not enable the
full costs of carrying out the indirect action to
be established with sufficient precision, a
third possibility is offered to participants
whose accounting system only enables the direct
costs to be established with sufficient
precision. In that case, overheads will be
calculated on a flat-rate basis (equivalent to
80 to personnel costs).
12
What types of contracts are available ?
The 5 groups of contracts - shared-costs
contracts, - S.M.E. contracts, - fellowship
contracts, - coordination contracts (networks and
concerted actions), - contracts for accompanying
measures.