CONDUCTING EFFECTIVE MEETINGS

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CONDUCTING EFFECTIVE MEETINGS
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Session Objectives

• Recognize phases
• Identify components
• Manage participant behavior
• Implement follow up

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Phases of Meeting Management

• Preparation
• Facilitation
• Follow up

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Meeting Preparation

• Determine tasks
• Define outcomes
• Determine actions
• List participants, guests, roles
• Set timeframe

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Meeting Management

• Finalize logistics
• Create agenda
• Communicate
• Set up
• Prepare yourself

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Components of Good Meetings

• Inform
• Discuss/decide
• Recognize

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Information
Progress Important dates Facts
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Discussion/Decision

• Strategies
• Ideas
• Project planning

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Recognition

• Formal
• Informal

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Categories of Participation

• Under
• Over
• Distracting
• Effective

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Eager

• Summarize
• Ask others

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Obstinate

• Involve others on issues
• Discuss issues later

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Dampener

• Ask for solutions

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Argumentative

• Find areas of agreement
• Get opinions of others

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Inarticulate

• Paraphrase
• Dont correct

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Side Conversationalist

• Call on frequently for answers
• and opinions

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Rambler

• Summarize main points
• Stay on track

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Silent

• Ask directed questions
• Compliment on involvement

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Inattentive

• Ask for opinion
• Dont embarrass

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Meeting Follow Up

• Restore room
• Evaluate meeting
• Prepare minutes
• Contact on action items

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Session Objectives

• Recognize phases
• Identify components
• Manage participant behavior
• Implement follow up

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When I die, I hope its in a meeting. The
transition from life to death will be barely
perceptible.