Welcome

1
Welcome
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Toledo Waterways Initiative
Contractors Orientation

• October 12, 2004
• Toledo City Council Chambers
• Mayor Jack Ford

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Information Availability

• Please make sure to sign in and drop a business
  card in the box near the door
• Names of participants will be made available to
  those who attend and on website
• Feel free to stay after the presentation and
  exchange cards and meet with other contractors

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Opening Remarks

• Largest single Public Works Project in the City
  of Toledos History these 3 projects alone
  approximately 80 Million
• The City is interested in quality competitive
  bids
• There is a need for Local and MBE involvement
• Encourage Partnering, Team Building and
  cooperation among multiple contractors

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Consent Decree

• The City is working under a USEPA Consent Decree
• Consent Decree signed 12/16/02
• Supported by a public vote in July 2002
• 15 year program estimated at 450,000,000
• Currently in the 22nd month of Consent Decree

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What the City is looking for in a contractor

• Good quality work
• Competitive prices
• Responsible in the community
• Significant participation of local MBE Firms
• Timeliness of work
• Good history on large projects
• Good neighbors

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Selection Criteria Responsible Bidder
Legislation(Copy available on the web )

• Bidders Experience
• Related project experience
• Of the nature being bid
• Project familiarity
• Local standards and specifications
• Construction Experience
• List of similar job completed

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Selection Criteria Responsible Bidder
Legislation

• Bidders Work Force
• Continuity and experience of the workforce
• Experience of employees
• Availability of work force
• Location of workforce
• Apprenticeship Program
• Bona fide apprenticeship program
• Employee Welfare
• Insurance, retirement, pensions
• Employee Safety
• OSHA other State monitoring agencies
• Drug Free Work Place
• Federal Drug-Free Workplace Act of 1988

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Selection Criteria Responsible Bidder
Legislation

• Record of Compliance
• Bonding Experience
• Record of claims ?
• Tax Laws
• Any outstanding tax issues?
• Wage, Hour and Unemployment Laws
• Compliance with Federal,State Local Laws
• Construction Compliance
• Compliance with budget , deadlines, number of
  change orders
• Equal Business Opportunity
• DBE participation
• Bidders Responsiveness
• Timely response to requests for information

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The Project Timelines

• All bid dates are estimated based on review times
  required by Ohio/USEPA
• Construction timelines are very strict
• Significant penalties for not meeting deadlines
• Tom Lyon Black Veatch

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Projects Schedule

• Bay View WWTP Improvements - 157 million
• Grit Skimmings Modifications (completed 2002)
• Bay View East Side PS Modifications (under
  construction)
• Windermere PS Modifications (under construction)
• Secondary Treatment Modifications (under
  construction)
• Blower Replacement Standby Power (bids
  received)
• Wet Weather Grit Facility (bid in November or
  December)
• Ballasted Flocculation (bid in December or
  January)
• EQ Basin (bid next Spring)
• Effluent Pump Station (bid early 2006)

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Bay View WWTP

• 100 mgd Average Design Flow
• 45 mgd Dry Weather Flow
• 75 mgd Annual Average Flow
• Nearly half of the flow treated is from
  infiltration/inflow
• NPDES Mass Discharge Limits Are Based on a
  Maximum Flow of 130 mgd
• Peak Hourly Wet Weather Flow Is Approximately 400
  mgd

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SWIRL CONCENTRATORS
FINE SCREENS
Outfall 002
Outfall 001
WET WEATHER CONDITIONS
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BALLASTED FLOCCULATION
60 MG EQ BASIN
UP TO 400 MGD
UP TO 205 MGD
SCREENING GRIT REMOVAL
232 MGD
CHLORINE CONTACT REAERATION
168 MGD
UP TO 212 MGD
UP TO 400 MGD
EFFLUENT PUMPING
PROPOSED FACILITIES FOR EXTREME WET WEATHER
CONDITIONS
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BALLASTED FLOCCULATION
60 MG EQ BASIN
UP TO 400 MGD
UP TO 205 MGD
SCREENING GRIT REMOVAL
232 MGD
CHLORINE CONTACT REAERATION
168 MGD
UP TO 212 MGD
UP TO 400 MGD
EFFLUENT PUMPING
COLOR CODING BY CONTRACT
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Go to Site Plan Drawing
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Wet Weather Grit Facility

• 10-15 million 232 mgd peak flow
• 2 36 mgd fine bar screens
• Screenings screw compactor/conveyor
• 6 20 foot diameter forced vortex grit basins
• 9 200 gpm recessed impeller grit pumps
• 2 grit hydrocyclones inclined grit washers
• 26,000 scfm activated carbon odor control system
• 2,500 feet 42-72 inch yard piping

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Wet Weather Treatment Facility

• 35-45 million 232 mgd peak flow
• 6 - DensaDeg ballasted flocculation basins
• 24 350 gpm progressing cavity sludge pumps
• Ferric chloride polymer bulk storage and feed
  facilities housed in 8,800 sq ft building
• 8-10 million in Vendor supplied equipment
• 240 ft x20 ft x 95 ft x 15 ft side water depth
  (SWD) chlorine contact/effluent reaeration basin
• 2,500 ft 6.75 ft high x 10 ft wide, cast in
  place, pile supported effluent box conduit

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Wet Weather Treatment Facility (Contd)

• 1.4 acre mooring basin land reclamation, with
  sheet piling, soil removal, rock granular fill,
  riprap embankment
• Effluent metering sampling structure on new 132
  inch diameter pile supported outfall pipe
• 3,600 ft 10 inch sludge force mains from
  ballasted flocculation to sludge thickening,
  routed in yard and through existing pipe
  galleries
• 900 14 inch diameter auger cast piles, 40 ft
  average length for chlorine contact basin

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Equalization Basin

• 25 million gallons (MG) total volume expandable
  to 60 MG 30-35 million
• 240 ft x 180 ft x 26 ft average SWD two
  compartment reinforced concrete covered basin,
  common wall constructed with
• 340 ft x 270 ft x 26 ft average SWD open top
  reinforced concrete basin
• Bottom of excavation 25-30 ft deep top of walls
  12-15 ft above grade
• Approximately 3,000 18 inch diameter auger cast
  piles

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Equalization Basin (Contd)

• 20 vacuum flushing systems
• 60 mgd dewatering pump station 3 vertical
  mixed flow pumps 2 submersible sump pumps
• Bay View Pump Station modifications
• Add a 36 mgd (max) variable speed pump with 450
  hp motor
• Replace Pump No. 3 engine drive with 600 hp
  motor variable speed drive
• New 400 hp motor for Pump No. 4
• New 54 inch discharge header piping
  modifications inside pump station
• New electrical control room addition to building
  (at grade)

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Final Effluent Pump Station

• 265 mgd installed, 212 mgd firm capacity
  4-6 million
• 5 - Vertical mixed flow, low lift pumps no
  superstructure
• Separate, at grade electrical building for MCCs
• Constructed in reclaimed mooring basin
• Supported on auger cast piles

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Schedule
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Wastewater Treatment Facilities Components

• Structural excavation, trenching backfilling
• Sheeting, shoring, dewatering
• Auger cast piles 30-50 feet deep, 14-18 inch
  diameter
• Reinforced concrete basins equipment galleries
• Process equipment, pumps, valves piping
• Masonry superstructures, hollow core slab
  ceilings, standing metal seam roofing
• HVAC plumbing systems
• Instrumentation control systems
• Electrical power, wiring lighting

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Wastewater Treatment Facilities Components
(Contd)

• Ancillary support systems
• Plant water system
• Activated carbon odor control system
• Chemical feed storage facilities
• Control rooms
• Major yard piping between processes
• Effluent outfall conduit headwall
• Access roads (paving, curbs, storm inlets)
• Final grading, fencing, landscaping

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Breakout ContractsBob Williams

• Not on critical path for Consent Decree
  compliance
• Non-specialized painting
• Landscaping
• Lighting wiring fixture installation
• Paving
• Security guard house Design Construction

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Other Areas of Potential Participation of Sub
Contractors

• Excavation hauling
• Building plumbing systems
• Permanent temporary fencing
• Pipeline construction
• Ductwork installation
• Piping insulation

• Masonry construction
• Site maintenance, dust control
• Construction surveying, staking
• Communication security systems
• Roofing metal seam

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Contract Compliance Yulanda McCarty-Harris

• Bonding
• Primes
• Breakouts
• Pre Qualification
• What is it ?
• Why you should do it
• MBE / WBE Certification with the City
• Criteria
• Procedure

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Becoming Certified as a Minority Business
Enterprise or Women Business Enterprise with
the City of Toledo

• Presented by
• Yulanda McCarty-Harris, Acting Executive Director
  
• Affirmative Action/Contract Compliance
  Purchasing

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Ordinance 838-91 Mayors Executive Order

• Pursuing an Affirmative Action path to ensure
  equal opportunity in the affairs of City
  government
• MBE Goals
• Definition of MBE
• Importance of a Local Presence
• Mayors Executive Order encouraging good faith
  effort to include WBE participation.

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Getting Started

• Application on-line at SeeToledo.com go to
  Departments then Affirmative Action
• OR Call 419-245-1198 to have an application
  mailed or faxed to you
• OR call Valoree Ohl at 419-245-1198 to make an
  appointment for personal assistance
• DO call us with all your questions so we can
  facilitate your application more efficiently
• Make sure your application is complete
  (processing can take as long as 8 weeks)

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Basic Guidelines

• If you own more than one business, each business
  must be certified separately
• Businesses outside Ohio must submit a current MBE
  or WBE certification from the home state
• It is your responsibility to contact our office
  for recertification or with any changes in
  business structure or contact information
• Pick a generalized category for your business
  type and be specific when describing your goods
  and/or services
• There is no formal appeal process for denied
  applications
• All materials submitted are public record. Any
  financial statements or records shall remain
  confidential to the extent permitted by law

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Checklist

• Home State certificate
• Articles of Incorporation
• By-Laws of Corporation
• Board Minutes
• Stock Certificates/Stock Leger
• Corporate Tax Returns
• Individual Tax Returns
• Partnership Agreements
• Proof of Ethnicity
• Work Resume
• Relevant Licenses
• Proof of Insurance
• Proof of Workers Compensation
• Bank Signature Card Copy
• Current Business Financial Statements

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Proof of Ethnicity

• All applicants must be citizens of the United
  States
• Must be an official document that states
  race/ethnicity
• The FAQ page breaks down ethnic categories and
  explains in detail
• All people who formulate the 51 ownership must
  provide proof of ethnicity

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What to Expect

• When you are certified you receive a letter
  stating so with your expiration date
• Recertification has been streamlined if no
  changes have occurred with the business
• Get on the Vendors List with Purchasing Go
  On-line at SeeToledo.com and click on
  Purchasing to obtain an application or call
  419-245-1155

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Now you are Ready

• Congratulations! You made it through the
  paperwork process for the City of Toledo and have
  begun to establish your business furtherso why
  not certify with the State of Ohio as well?
• Go on-line to Ohio.gov or contact the EEO
  Division at 614-466-8380
• Investigate other programs like the Minority
  Financial Commission that offers technical,
  professional and financial support to MBEs in
  Ohio
• You can reach the Minority Financial Commission
  at 1-800-848-1300

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Questions ?

• Website
• Seetoledo.com
• Click on Toledo Waterways Intiative Logo