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Campus Management

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These two applications will provide the basis for an integrated, campus ... Student Accounting/Bursar. Registration. Advising. Degree Audit. Program Development ... – PowerPoint PPT presentation

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Title: Campus Management


1
Campus Management
  • Project Introduction
  • April 22, 2004

2
What is Campus Management (CM)?
  • As part of the State System of Higher Education
    Systems enterprise-wide resource planning
    initiative, we have begun the implementation of
    the SAP Campus Management application and
    Wolffpack Financier. These two applications will
    provide the basis for an integrated, campus
    management solution.
  • This integrated campus management solution will
    address functionality related to the delivery of
    Academic/Student services such as
  • Admissions and Recruitment
  • Registration
  • Student Records
  • Advising
  • Program, Course, and Curriculum Administration
  • Student Accounting
  • Financial Aid

3
Mission Statement
  • To develop and implement an enterprise resource
    planning (ERP) system to enhance the
    collaboration and integration among, between, and
    within the universities and organizations of the
    State System of Higher Education, while providing
    the opportunity to utilize limited resources in
    the most efficient and cost effective manner.

4
Campus Management Vision
  • The Campus Management vision is to fully
    integrate SAPs Campus Management application
    with Wolffpacks Financier and other SAP modules
    and applications supported by SyTEC in a
    system-wide, administrative software solution.

5
The Campus Management Team
  • Assistant Project Director
  • Ron Slominski rslominski_at_sytecpa.org
    717-703-5413
  • Admissions and Recruitment Team
  • Amy Warnagiris awarnagiris_at_sytecpa.org
    717-703-5433
  • JoEllen Hopp Petri jpetri_at_sytecpa.org
    717-703-5440
  • Roozbah Tavakoli
  • rtavakoli_at_sytecpa.org
  • Financial Aid Team
  • John Blake jblake_at_sytecpa.org
    717-703-5664
  • Lisa McGroarty
  • lmcgroarty_at_sytecpa.org
  • Academic Structure and Student Administration
    Team
  • Jim Darr jdarr_at_sytecpa.org
    717-703-5424
  • David Czar dczar_at_sytecpa.org
    717-703-0155
  • Patricia Abadilla
  • padadilla_at_sytecpa.org
  • Student Accounting Team
  • Rebecca Ray
  • rray_at_sytecpa.org
  • 717 703 0161
  • Chandra Sarker
  • csarker_at_sytecpa.org
  • Subject Matter Expert (SME) Liaison
  • Jean Mae Smith jmsmith_at_sytecpa.org
    610-683-4169

Indicates CM team members who will be joining
the team in mid- to late March
6
Where Are We in the Campus Management Project?
  • The Campus Management (CM) project is using SAPs
    Accelerated SAP (ASAP) methodology as a guide to
    implement the Campus Management solution.
  • In the ASAP methodology, there are five phases.
    These phases are indicated on the graphic.
  • The Campus Management project is currently in the
    Blueprint Phase

? Project Preparation
Go-Live and Support
Realization
Final Preparation
? Blueprint We are Here
7
What is Blueprint?
  • Blueprint is an early phase in SAPs ASAP Project
    Methodology.
  • Some of the activities that are completed during
    the Blueprint Phase include
  • Hold Business Process Workshops and Discussions
    to gather information
  • Compile the Process Documentation
  • Document Questions and Answers
  • Develop the Campus Management Blueprint

8
Business Process Workshops
  • Are designed as information gathering sessions
  • Are meant to be interactive
  • Are an integral part of designing and building
    the Campus Management solution
  • Require participation from a wide variety of
    people
  • from all of the Universities,
  • from the Campus Management team and
  • from our implementation partners Unisys, SAP,
    and Wolffpack

9
Two Phase Business Process Workshop Approach
  • Business Process Workshops for the Campus
    Management Project will be done in two phases
  • SME Workshops The CM team will facilitate
    process-oriented discussions with the SMEs to
    gather information about how we do business at
    our universities. The information gathered in
    the SME workshops will assist the CM team in
    preparing for the system-wide workshops.
  • System-Wide Workshops Using information gathered
    in the SME Business Process Workshops as a
    baseline or starting point, the CM team will
    conduct workshops with a larger group of
    representatives from all of the 14 universities.

10
What is a Subject Matter Expert?
(slide 1 of 2)
  • A subject matter expert is defined as one who has
    in-depth working knowledge of one or more of the
    following administrative areas
  • Admissions
  • Recruitment
  • Financial Aid
  • Student Accounting/Bursar
  • Registration
  • Advising
  • Degree Audit
  • Program Development
  • Academic Administration
  • Student Records
  • Graduate Studies
  • Transfer and Articulation
  • The key to building the Campus Management (CM)
    solution will be the information gathered from
    the universities. The CM solution is not a
    canned package, but one that needs to be
    configured and built. It will be designed based
    upon the input from all of the universities.
    Your input will be vital in the success of this
    project.

11
What is a Subject Matter Expert? (slide 2
of 2)
  • A SME should have an understanding of
  • the interaction among various functions within
    the university.
  • the ways in which data and information are used
    to support the business processes of the
    university.
  • the future direction of the university with
    regard to his/her specific areas of expertise.
  • A SME should have the ability to
  • describe their universitys current business
    processes and procedures.
  • identify opportunities to improve current
    processes.

12
Subject Matter Expert Roles and
Responsibilities
  • Campus Management Subject Matter Experts will be
    asked to
  • Review CM process documentation, questionnaires
    and other documentation prior to participating in
    the workshops.
  • Come to the workshops ready to openly share their
    knowledge and experience with their colleagues
    and the CM Team.
  • Provide input regarding the best practices of
    their area(s) of expertise.
  • Listen to the suggestions of others and keep in
    mind that the purpose of Business Process
    Workshops is to gather information, not to make
    decisions.
  • Be available for follow-up questions and
    meetings.
  • Act as an advocate for the Campus Management
    project.

13
Campus Management SME Business Process
Workshop Timeline
Week Beginning March 15
Week Beginning April 5
Week Beginning May 3
June 1
4 Day Workshop Revieww/ SMEs
SME Workshops
SME Workshops
CM Team SAP Training
CM Team SME Workshop Review
Note Time not drawn to scale
14
SME Business Process Workshop Objectives
  • The major objectives of the of the SME Business
    Process Workshops are to
  • Discuss Current University Business Processes
  • Discuss Similarities and Differences in
    University Business Processes
  • Review and Clarify Requirements
  • Identify State System Best Practices
  • Identify State System Business Opportunities
  • Recognize Organizational Changes
  • Discuss Reporting Needs
  • Identify Additional Key Sources of Information at
    the Universities
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