HR Forum Agenda

1
HR Forum- Agenda

• UPPS Changes- SAP, TCHR and Other
• PeopleAdmin Implementation
• FLSA Changes

2
UPPS Changes

• Resulting from SAP Implementation and
• TCHR Audit

3
SAP Changes

• 04.04.11- Classification/Compensation
• 04.04.32- Wellness Program
• 04.04.03- Employment
• 04.04.30- Leave

4
UPPS 04.04.11

• Pay grades will be formally established and the
  pay step system will be eliminated.

5
UPPS 04.04.11

• The maximum FLSA overtime balance that can be
  carried will change to 100 hours. Classified
  employees will automatically be paid for overtime
  upon accruing 100 hours.

6
UPPS 04.04.11

• Account managers may determine the amount of
  promotion or reclassification increase, the size
  of lateral transfer/demotion decreases and the
  timing of salary adjustments.
• Account managers are encouraged to give at least
  15 increase for promotions/reclasses.

7
UPPS 04.04.11

• Automatic ULP increases, as they currently exist,
  will be discontinued.
• Following a reclassification or promotion to a
  position with a higher pay plan minimum ULP will
  restart and employee will receive 1 ULP increase
  every 2 years until a maximum of 4 have been
  received per reclassification or promotion.

8
UPPS 04.04.11

• Salaried and hourly employees filling multiple
  positions can have multiple pay rates.
• Employees cannot fill salaried and hourly
  positions concurrently.
• Employees cannot fill classified and unclassified
  positions concurrently.

9
UPPS 04.04.11

• Part-time 9 month employees will be allowed to
  participate in salary spread.

10
UPPS 04.04.11

• Event Work- For classified staff, event work
  compensation will equal time and half of the
  employees hourly rate, paid by the hiring
  department in cash.
• The work must be essentially the same as the
  employees regular duties but performed for a
  different department.
• Interdepartmental event work is not considered a
  part of any overtime or state comp time
  calculation.
• Work not meeting the event work definition will
  be compensated at a rate determined by the paying
  department.

11
UPPS 04.04.11

• ULP restoration will no longer be added to market
  adjustments.

12
UPPS 04.04.11

• The last employing departments responsibility
  for payment of overtime will end.
• For employees paid monthly-prorated based on
  FTE.
• For employees paid hourly-prorated based on
  number of hours worked in each appointment during
  the week.

13
UPPS 04.04.32

• Participation in the Universitys Wellness
  program will no longer be considered work time.
  30 min permitted for Wellness.
• Wellness time will be compensated as paid time
  off.
• Wellness will no longer be used in FLSA overtime
  calculations.

14
UPPS 04.04.03

• The hiring manager will be responsible for
  ensuring that regular staff employees have been
  employed for at least 6 months in their current
  position before they can be considered for open
  recruiting /University-wide postings. HR will no
  longer check this.

15
UPPS 04.04.03

• Students and NSNR employees will be eligible for
  consideration for University-wide vacancies.

16
UPPS 04.04.30

• Leave requests and timesheets will be approved by
  immediate supervisor.

17
TCHR Audit Changes

• 04.04.20 Performance Appraisal
• 04.04.03- Employment

18
UPPS 04.04.20

• Documentation in Section II needed for any rating
  above or below a 3- meets standards.

19
UPPS 04.04.20

• New criteria added Employee complies with
  policies, procedures and work rules and
  demonstrates appropriate work related behavior.
  Yes/No

20
UPPS 04.04.03

• All job openings must be posted for at least 10
  days. Exceptions from Equity and Access for
  overwhelming, critical business need.

21
UPPS 04.04.03

• Internal Selection- Account manager must
  demonstrate that the performance evaluation was
  used in hiring decision.

22
UPPS 04.04.03

• Matrix must accompany applicant log information
  to Equity and Access.
• Matrix selection criteria must only contain
  information from GOJA.

23
UPPS 04.04.03

• Preferred credential or education must be
  approved by Equity and Access prior to posting.
• Preferred credentials can only be used in making
  the final determination. Cannot be used in
  initial screening.

24
UPPS 04.04.03

• Interview questions must only pertain to the KSAs
  necessary to perform the job.
• Information available on HR/PeopleAdmin website.

25
Other UPPS Changes

• UPPS 04.04.20- Performance Appraisal
• UPPS 04.04.03- Employment

26
UPPS 04.04.20

• Proportionate scoring for employees who transfer
  during the appraisal period.
• Proportionate scoring for employees who are
  supervised by more than one supervisor.

27
UPPS 04.04.03

• Nepotism rules added to policy- Cannot hire
  within 2nd degree of affinity, 3rd degree of
  consanguinity, under the age of 19 and pursuing a
  diploma.

28
UPPS 04.04.03

• The VPs and President will determine when a
  search committee will be used.

29
UPPS 04.04.03

• Criminal history checks on any current or newly
  hired employee, contractor, intern, volunteer in
  a security sensitive position.
• Checks on current staff may only be conducted
  with VP approval.
• HR will use Texas DPS data.

30
PeopleAdmin- EASY

• Implementation of new electronic application
  system (EASY)
• Went Live November 1, 2004
• Training by HR, contact Roxie.
• Account managers and key staff only for
  training.
• Will set up accounts during training to grant
  system access.

31
PeopleAdmin

• Features-
• Paperless Application
• Paperless Application Logs
• Electronic transfer of data
• Status check available on all applications and
  hiring process
• HR creating templates for future use
• Pre-screening for qualified applicants

32
FLSA Changes

• New pay plan minimum for Exempt (Unclassified)
  positions- 23,660
• Pay plan minimum raised on 13 staff titles to
  maintain the exemption.
• HR studying the impact of the changes in FLSA
  exemption criteria.
• HR reviewing Coaches and Admissions Counselors to
  determine appropriate FLSA status.