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Wide Area Workflow WAWF Training

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Sample WAWF Addendum. Websites. Questions? ... An interactive web-based application that allows vendors to electronically ... Sample WAWF Addendum ... – PowerPoint PPT presentation

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Title: Wide Area Workflow WAWF Training


1
Wide Area Workflow (WAWF) Training
  • Mr. John M. Haberlach
  • 15 CONS
  • 26 Jun 07

2
Overview
  • What is WAWF?
  • Regulations
  • Why is it Important?
  • Getting Registered
  • Self-Registering in WAWF
  • WAWF Example
  • Sample WAWF Addendum
  • Websites
  • Questions?

3
What is WAWF?
  • An interactive web-based application that allows
    vendors to electronically submit invoices and
    receiving reports, and the Government to inspect,
    accept, receive and pay electronically
  • Web site https//wawf.eb.mil

4
Regulations
  • DFARS 232-7002 Policy
  • Contractors shall submit payment requests in
    electronic form, except for
  • Governmentwide Commercial Purchase Card (GPC)
  • Awards to foreign vendors for work performed
    outside US
  • Classified contracts
  • Contracts awarded by deployed Contracting
    Officers
  • Purchases to support unusual or compelling needs
  • Cases in which DoD is unable to receive
    electronic payment
  • Cases in which the ACO has determined, in
    writing, that electronic submissions are unduly
    burdensome to the contractor
  • DFARS 252.232-7003
  • Use of electronic invoicing is mandatory

5
Why is it Important?
  • Ensure compliance with Electronic Invoicing Law
  • More timely payments of invoices
  • Safe, secure transactions with audit trail
  • Government users can digitally sign electronic
    documents
  • Eliminates paper from invoice and
    receipt/acceptance steps
  • Electronically transmits data to the entitlement
    systems for payment
  • Uses e-mail to notify workflow users of document
    status
  • Provides Global visibility to all users

6
Getting Registered
  • WAWF Vendor Getting Started Guide
  • Register with CCR
  • Set-up an Electronic Business POC in CCR
  • Register for Electronic Document Access (EDA)
  • Ensure CAGE Code is added to WAWF
  • Establish an Organizational Email Address
  • Designate a Group Administrator Manager (GAM)
  • Set-up PCs to Access WAWF-RA
  • Self-Register GAM
  • Change temporary WAWF password
  • Have all Users Self-Register on the WAWF-RA web
    site

7
Self-Registering in WAWF
  • Go to WAWF web-site (https//wawf.eb.mil)
  • Click on Self-Register
  • Enter all Required Fields
  • Click Radio Button Labeled User ID and Password
  • Enter a User ID (min of 8 characters long)
  • Add Role (Group Admin, Vendor or Vendor View
    Only)
  • Enter CAGE Code
  • Add comments or attachments if needed (not
    required)
  • Review Profile Information
  • Check Mark the Statement of Accountability box
  • Click Register Now

8
WAWF Example
  • Vendor submits invoice into WAWF
  • Inspector electronically indicates that the
    goods/services have been inspected
  • Acceptor electronically accepts the
    goods/services and signs the receiving report
  • Local Processing Officer reviews documents and
    certifies
  • Pay Official processes the documents and
    authorizes payment
  • Note Email notifications sent throughout WAWF
    process

9
Sample WAWF Addendum
  • THE FOLLOWING CODES WILL BE REQUIRED TO ROUTE
    YOUR RECEIVING REPORTS, INVOICES AND ADDITIONAL
    E-MAILS CORRECTLY THROUGH WAWF.
  • CONTRACT NUMBER FA5215-07-x-xxxx
  • DELIVERY ORDER NUMBER Not applicable
  • TYPE OF DOCUMENT Invoice Receiving Report
    (Combo)
  • CAGE CODE 00000
  • ISSUE BY DODAAC FA5215
  • ADMIN DODAAC FA5215
  • SERVICE ACCEPTOR / SHIP TO F1Q0WS
  • LOCAL PROCESSING OFFICE Leave Blank
  • PAY OFFICE DODAAC F67100
  • SEND MORE E-MAIL NOTIFICATIONS
  • CONTRACT ADMINISTRATOR John.Doe_at_hickam.af.mil
  • CONTRACTING OFFICER John.Doe_at_hickam.af.mil
  • ADDITIONAL NOTIFICATION customer/user_at_hickam.af.m
    il
  • ADDITIONAL NOTIFICATION RA_at_hickam.af.mil

10
Websites
  • WAWF Training Database
  • https//wawftraining.eb.mil
  • WAWF On-line Training Course
  • http//www.wawftraining.com
  • Interactive Vendor Tutorials
  • http//www.dfas.mil/contractorpay/electroniccommer
    ce/wawfvendor.html
  • Electronic Commerce
  • http//www.dfas.mil/contractorpay/electroniccommer
    ce.html
  • Electronic Commerce Tool Box
  • http//www.dfas.mil/contractorpay/electroniccommer
    ce/ECToolBox.html
  • Setting Up Your Machine
  • https//wawf.eb.mil/Instr.html

11
Questions?
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