Department of Administrative Services State Purchasing

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Department of Administrative ServicesState
Purchasing
Kickoff Meeting Statewide Temporary
Staffing-Clerical Light Industrial
Contract November 6, 2008
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Agenda

• Introduction
• Purpose
• Contract Overview
• eRFP History, Development Strategy
• eRFP Process Evaluation
• Key Benefits
• Using the Contract/SWC Website
• Transition/Implementation
• FAQs
• Next Steps

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Purpose

• The Purpose of this Statewide contract is to
  establish contracts with qualified suppliers who
  could provide staffing services to the State of
  Georgia Entities (Departments, Agencies,
  Authorities, Boards, Commissions, Offices,
  Universities and Colleges) as well as Counties,
  Cites, Townships and other political
  subdivisions.
• The Purpose of the kickoff meeting is to empower
  contract users with how to best use this
  contract.
• Knowledge is POWER!

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Contract Overview

• Mandatory Contract for all State entities which
  includes State Colleges Universities.
• Convenience Contract for Counties, Cities,
  Townships and other political subdivisions.
• Contract TermFrom Sept 24, 2008 to April 30,
  2009 with 3 Additional one (1) year options to
  renew at the sole discretion of the State.
• Suppliers are
• Abacus Corporation
• Dover Staffing
• Eagle Resource Group, Inc.
• Focus of Georgia, Inc.
• G4 Enterprises
• Happy Faces Personnel Group Inc.
• Shaga Consulting Recruiting
• Awarded Regionally (12 Regions)

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RFP History, Development Strategy

• Procurement Transformation Initiative
• Goods
• Services
• Infrastructure
• IT
• 7 step methodology
• Marketing Analysis
• RFI
• Spend Data
• Other States
• Surveys
• Average Rate Card
• Benchmark against other states indices

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eRFP Process Evaluation

• Identified Representatives from several State
  Entities to help develop evaluate the eRFP
  requirements.
• eRFP Key Considerations
• Award regionally to meet the needs in each part
  of the state.
• 23 of the most frequently used job classification
  identified.
• Minimum Maximum rates for each job
  classification with supplier providing job
  description.

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eRFP Process Evaluation

• Received 26 proposals 2 were disqualified.
• Evaluated on a 1000 scale
• Cost 400
• Technical 300
• References (3) 300
• Awarded regionally based on a total combined
  score. Award scenario for each region was
  determined by a competitive range.
• 7 suppliers awarded contracts
• Issues Lessons Learned

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Key Benefits

• Statewide savings up to 25 over previous
  contracts.
• Flexibility to negotiate rates with each
  supplier.
• Flexibility to choose supplier based on needs and
  personal preferences (best value to each entity)
• Flexibility to negotiate classifications, job
  descriptions/requirements rates not explicitly
  identified.

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Using the Contract SWC Website

• Tips using the contract
• You may use any of the 7 suppliers on the SWC.
• For best value (not best price), use suppliers
  who received award in your region.
• Negotiate..Negotiate.Negotiate
• SWC Website
• http//ssl.doas.state.ga.us/PRSapp/statewide/SWC08
  0781_102308_151841.pdf

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Transition/Implementation

• Current Temporary Employees (not on Statewide
  Contract) Current temporary employees obtained
  via an Open Market or an Agency Contract from a
  vendor not identified on the above statewide
  contract must transition to one of the new
  suppliers no later than December 31, 2008 and the
  Agency Contract should be terminated. If a
  temporary employee is unable to transition to one
  of the new suppliers then, the agency must
  obtain a replacement.
• Current Temporary Employees (on contract with one
  of the new suppliers) Current temps on an
  Agency Contract with one of the new vendors must
  transition to the new Statewide Contract as soon
  as the agency contract can be terminated. If the
  temporary employee is unable to transition to the
  new statewide contract then, a replacement must
  be obtained.
• New Temporary Employees A new requirement for a
  temporary employee(s) must be filled with one of
  the new statewide suppliers identified.

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Next Steps

• Email Additional questions to me by Wednesday,
  November 12 _at_ 5 PM.
• I will email all questions with answers by
  Monday, November 17 _at_ 5 PM.
• Another meeting will be set-up to beginning of
  next year (Feb 2009) to help prepare for the
  renewal in April 2009.

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The End