Project Application 6th edition Guidebook on APEC Projects

1
Project Application6th edition Guidebook on APEC
Projects

• Vancouver, Canada
• September 2006

2
Project Application

• Projects are initiated by economies through
  Working Groups or Committees
• Relevant other APEC fora should be consulted
  where the work cuts across fora
• SOM may initiate projects on cross-cutting issues
  with the prior support of relevant APEC fora

3
Project Application

• Proposed projects should
• Relate to APEC priorities, as determined by
  Leaders and Ministers
• Relate to the priorities of the host economy
• Add value complement not duplicate work done
  elsewhere

4
Project Application

• APEC priorities
• Bogor Goals free and open trade and investment
  in the Asia Pacific by 2010 for industrialized
  economies and 2020 for developing economies
• Trade and investment liberalization eliminate
  tariff and non-tariff barriers to trade and
  investment and open markets
• Business facilitation reduce costs of business
  transactions
• ECOTECH Economic and Technical Co-operation
  capacity building for developing economies to
  take advantage of world trade and the new economy

5
Project Application

• APEC priorities (continued)
• Human security
• Mitigating commercial impact of
• Terrorism
• Regional epidemics
• Natural disasters

6
Project Application

• Special pointers for host economy
• No formal special allocation of funds for host
  economy projects
• Some projects are traditional for host economies
  (critically examine value)
• IAP Peer Review
• SCCP/SCSC handbooks
• STAR conference (Secure Trade in the APEC Region)
• Dialogues, such as on FTA/RTAs, Customs, etc
• Co-funding requirements are relaxed for these
  projects. The expectation is that hosting costs
  for such projects will be met by the host economy

7
Project Application

• Special pointers for host economy (continued)
• Make early recommendations to SOM on priorities
  for the year so that projects can be developed
  (by host economy and other economies) to respond
  to these priorities.
• Projects are important sources of deliverables
  for the year

8
Project Application

• 6th edition Guidebook on APEC Projects
• Chapter 4
• Annex B Application form
• Annex B1 Special format for databases and
  websites requesting APEC funding
• Annex B2 Simplified form for self-funded
  projects
• Annex B3 Quality Assessment Framework (QAF)
• Annex D Assistance in filling in application
  form maximum rates common waivers

9
Project Application

• Face Sheet
• Title of Project
• Short and simple
• Explanatory
• Distinctive
• CTI sub-fora projects should contain the
  appropriate abbreviation e.g. SCCP, GOS

10
Project Application

• Face Sheet
• Proposing APEC Economy
• At least one usually the economy from which the
  Project Overseer will come. Responsible for
  arranging co-funding (if required)
• Co-sponsoring APEC Economies
• Number of proposing co-sponsoring APEC
  economies must be three or more
• No specific requirements on duties/
  responsibilities (individual fora though may have
  their own rules on this)

11
Project Application

• Face Sheet
• Project number
• Will be allocated by the APEC Secretariat
• Format is
• APEC forum abbreviation/
• year commencement/
• Postscript
• T TILF
• A APEC Support fund (ASF)
• - Operational Account
• E.g. CTI 03/2007T , HRD 01/2007A, CTTF 01/2007

12
Project Application

• Face Sheet
• Choice of Funding
• Operational Account economic and technical
  cooperation
• APEC Support Fund (ASF) capacity building for
  APEC developing economies
• Relevant sub-funds of ASF currently human
  security, flu
• TILF Special Account cooperation projects on
  trade and investment liberalization and
  facilitation (15 areas in OAA part 1)

13
Project Application

• Face Sheet
• Financial information
• Co-funding required for ASF projects
• Co-funding required for TILF projects
• 20 for projects from developing economies (11)
• 50 for projects from developed economies
• Co-funding desirable for Operational Account
  projects
• Exceptions may be given for projects which are
  required of host economies eg IAP

14
Project Application

• Face Sheet
• Project start date normally 1 January (or a
  current date for urgent projects)
• Project end date at latest end November of year
  after start date. This allows for final
  disbursement by 31 December that year.

15
Project Application

• Face Sheet
• Brief description of project- its purpose and the
  principal activities (including when and where)
• Emphasis is on brief - but giving a good overall
  picture of the project. This is the part which is
  the most read of the application.

16
Project Application

• Face Sheet
• Project Overseer
• Should be knowledgeable of the substance of the
  project
• Should not be a principal in the project
• Usually an official in a relevant supervisory
  ministry can be an academic

17
Project Application

• Project Design (sections (1) to (6))
• (1) Be brief and relevant, concentrating on the
  most recent priorities
• (2) usually no more than 3 objectives
• (1) and (2) will be the sections most used to
  assess priorities for the SCE (and CTI)
• (4) to (5) describe project outputs and how these
  will assist the target beneficiaries.
• These sections will help provide the answers to
  (3) on assessment

18
Project Application

• Project Design (section 6)
• TILF linkage. 15 items in OAA part 1 and where
  appropriate part 2
• Consult with Program Director and TILF
  co-ordinator in APEC Secretariat. Desirable to
  consult with Japan as the principal donor to TILF

19
Project Application

• Linkages (sections (7) to (9))
• Consult with relevant Program Director (PD) to
  add value by checking with colleagues on related
  work in APEC fora
• WG should check not duplicating work of other
  international organizations
• Objective to ensure added value for the project

20
Project Application

• Methodology (sections (10) to (11))
• This should be easy to understand for the reader
  of the project proposal
• It is desirable to have as many APEC member
  economies involved as possible in a project.
• There may be occasions when projects are
  demonstration projects involving one or two
  economies or where for obvious reasons projects
  are not applicable to all members (eg mining)

21
Project Application

• Dissemination of Project Output (section12)
• Consult with relevant PD who will consult with
  Director (Communications and Public Affairs)
• On-line / soft copy publication is often most
  cost-effective
• Publication costs should not normally exceed
  US5,000 and often be considerably less
• Occasionally output may be suitable for a wider
  audience.

22
Project Application

• Gender Concerns (sections (13 to (14))
• Ensure gender concerns are brought into the
  project at an early stage eg a project on
  microfinance should consider the particular
  problems of access to micro-finance for women who
  make up a significant proportion of
  micro-entrepreneurs

23
Project Application

• Budget (sections (15) to (17)) and Annex A
• Direct labour
• Speakers honorarium (not for government
  officials) maximum US1,500 should normally be
  less than US1,000
• Consultant fees less than US80/ hour
  (indicative amount)
• Secretarial assistance less than US20/hour
• Translators fees (including SI) need to justify
  in project proposal

24
Project Application

• Budget
• Airfares budget should be based on broad regional
  parameters
• SE Asia
• NE Asia
• Australasia separate costings may need to be
  given for Papua New Guinea
• Latin America
• Russia

25
Project Application

• Budget
• Airfares restricted economy class except for
  speakers/ experts for travel in excess of 12
  hours where restricted business class is given
• Airfares for participants from travel-eligible
  economies only (11 APEC developing member
  economies). Participants from other economies
  must be funded by the relevant economy

26
Project Application

• Budget
• Per diem UN per diem of destination city paid for
  arrival day duration of APEC event 0.75 as
  additional payment
• 3 day workshop 4.75 days per diem (130.75)
• Per diem paid to all speakers/ experts active
  participants from APEC developing economies only
  - with waiver and for a maximum of 2 per economy
• Government officials waiver required

27
Project Application

• Budget
• Equipment computer equipment should be required
  less and less now as such items are now more
  standard in ministries/ universities, etc
• Photocopying maximum of US2,000 payable on
  reimbursement only
• Communications maximum of US2,000. If
  video-conferencing can save travel costs the
  amount could increase

28
Project Application

• Budget
• Hosting costs
• Maximum of US5,000 for a 2-day conference pro
  rata for longer. Meals/ coffee breaks/ souvenirs
  are not fundable
• Organisers should use competitive bidding to
  source venues wherever possible. Not necessary to
  be in expensive city centre locations.

29
Project Application

• Urgent Projects (section 18)
• Urgency definition in Chapter 2 related to
  Ministerial/ Leaders Statements/ Declarations

30
Project Application

• QAF
• For OA and ASF projects
• To be filled in by Small Group of relevant APEC
  forum (not by the PO) and results reflected back
  to the PO so that improvements may be made
• Only necessary to rescore if significant changes
  made as a result

31
Project Application

• THE END