IRIS Project Town Hall Meeting Campus Management Go Live

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IRIS Project Town Hall MeetingCampus
ManagementGo Live

• February 15, 2007

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What is the IRIS Project?

• Campus-wide initiative to replace aging
  administrative computing systems
• Purchase of software March 2004
• Blueprint phase began July 2004
• Realization phase January 2005 to present for
  Campus Management
• Phased Implementation October 2005 - present

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Adaptation to Change

• http//www.youtube.com/watch?veRjVeRbhtRU

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What does Live Mean?

• Live means completing the business of the
  university
• Live doesnt mean
• Complete
• Comfortable
• Perfect

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Todays Agenda

• Review Current IRIS Functionality
• New Functionality coming on February 26
• Requirements for Access to System
• Communication Efforts
• Key Dates
• Support Structure after Go Live
• Questions Answers

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Current IRIS Functionality

• Student Accounting (October 2005)
• Web payment for students
• Account Statements
• Cashiering system
• Visitor Center (April 2006)
• Prospective Students schedule campus visits
• Event Planning (December 2006)
• Schedule Building for Fall 2007
• Financial Aid (January 2007)
• Students check status of Financial Aid
• Check missing items
• Accept or decline Awards

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New IRIS Functionality Feb. 26

• Faculty and Staff Access Includes
• Class rolls
• Grade Entry
• Lifting Advisor Holds
• Issuing Course Overrides
• Administrative Booking (Course Registration)

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Class Rolls from myUK
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Grading in myUK
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New IRIS Functionality Feb. 26

• Student Access Includes
• Grades and Unofficial Transcripts
• Update Emergency Contact Information and
  Addresses
• Apply for Degree
• Change Grade Type
• View Registration Windows
• Course Registration

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Unofficial Transcript from myUK
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Requirements for Access

• Students
• Active Directory User ID and password
• Faculty/Staff
• Active Directory User ID and password
• Electronically sign Statement of Responsibility
  at myhelp.uky.edu/SOR
• Complete appropriate training
• Power users need myUK icon on desktop

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Hardware/Software Requirements

• Can be found on the IRIS web site at
• http//www.uky.edu/IRIS/news/tips4cmusers.html
• Portal users
• Browser Internet Explorer 6.0 or Firefox 1.0
• Desk top users (power users)
• Windows environment only
• Browser Internet Explorer 6.0 or Firefox 1.0

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Communication Efforts

• Students
• Broadcast e-mails
• Priority Registration postcards
• Postcard Active Directory UserID
• Priority Registration posters
• Information in Fall 2007 Schedule of Classes
• Messages on webUK and UK-VIP

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Communication Efforts

• Faculty/Staff
• Broadcast e-mails
• CM Advisory Group
• Information sent to instructors with Fall 2006
  Grade Confirmations
• Advising Network messages
• College/Departmental listservs
• Updates for University Senate

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Important Dates

• February 20
• SIS, webUK and UK-VIP will close at 700 pm
• February 21-25
• No Student System access available
• February 26
• IRIS Campus Management Live
• February 26 March 8
• Mid-term Grade Entry for College of Arts and
  Sciences

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Post Go Live Support

• IRIS Command Center at 7-1300 (select IRIS
  option)
• February 26 April 16
• Take Calls Monday Friday, 700 am 600 pm
• Grading Open Labs
• Monday Friday 800 am 500 pm
• April 30 May 4 in 203 McVey Hall

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General Assistance Open Labs

• 132 Funkhouser Building
• March 1 900 am noon
• March 8 200 pm 500 pm
• March 15 200 pm 500 pm
• March 22 200 pm 500 pm
• Medical Center Library
• February 28 1000 am noon
• March 7 200 pm 400 pm
• March 14 1000 am noon
• March 21 200 pm 400 pm

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Post Go Live Support (continued)

• Student Computing Labs
• Rotating between the Young Library and the BE
  Computing Labs
• Dates/times to be published in the Fall 2007
  Schedule of Classes and on the IRIS web site
  www.uky.edu/IRIS/CM

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Additional Support

• Online help available at
• myhelp.uky.edu
• Go Live Kits
• Being mailed to participants from CM 200 (Campus
  Management Overview)
• This Presentation
• Will be on the IRIS website tomorrow at
  www.uky.edu/IRIS/CM

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IRIS CM Questions

• Question
• Will faculty be able to import grades from
  Blackboard into myUK?

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IRIS CM Questions

• Answer
• Faculty who are currently using Blackboard for
  Spring 2007 courses will be able to import final
  grades from the Blackboard environment into myUK
  portal during the final grading period. This
  process will be handled with the click of a
  button and in real time. Grades must be
  validated to make sure entries are valid for the
  student/course combination. Once grades are
  validated, grades are electronically submitted to
  the Registrars Office and will be electronically
  posted to the students records.

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IRIS CM Questions

• Question
• Will there be a way to access student and course
  enrollment history based on a set of specific
  criteria and/or attributes in Campus Management?

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IRIS CM Questions

• Answer
• Kathy Crouch, the Business Warehouse Team lead,
  will give a brief update on the status of
  reporting.

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IRIS CM Questions

• Question
• Opportunities for identification theft are
  abundant. Every student currently has an issued
  WildCard Student ID with a unique number. Why
  cant UK implement the use of the student ID
  number in place of Social Security number?

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IRIS CM Questions

• Answer
• With the implementation of IRIS, the university
  will move away from using the SSN as the key
  identifier on student records. A system-assigned
  8-digit ID number will be used instead. Karen
  Doyle from the UK ID Office is here to talk about
  changes for the UK ID.

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WILDCARD v2.0
WILDCARD v1.0
UPGRADES
Student ID number added and identified Student
photograph moved from right corner to left
corner Students name and signature position
changed Library barcode identified
WILDCARD v1.0
WILDCARD v2.0
AUGUST 27TH, WILDCARD v2.0 WILL BE THE ONLY VALID
STUDENT ID Come into the WildCard UKID Center,
107 Student Center, with your current WildCard
Student ID, you must be registered for fall 2007
classes There is no charge for WildCard v2.0
prior to August 24th if you have your current
Student ID, after August 24th, there will be a
20 fee Students who have lost their current
WildCard will be charged a 20 replacement fee.
Cash, Check, Plus Account, Visa and MasterCard
accepted You will need your WildCard v2.0 for the
first student football ticket distribution
Monday, August 27th WWW.UKY.EDU/UKID 859.257-1378
for more information
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IRIS CM Questions

• Questions from the Audience