National Learning Management System NLMS Project Update

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National Learning Management System (NLMS)
Project Update

• Louise Frost and Jane Daly
• ESR Benefits Realisation Manager and North
  Central London Account Manager
• 24th January 2008

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Agenda

• Project Background
• NLMS How will it work?
• Implementation
• elearning Content
• Questions

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Agenda

• Project Background
• NLMS How will it work?
• Implementation
• elearning Content
• Questions

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What is ESR?

• Electronic Staff Record
• Replacing HR and payroll systems in England
  Wales
• Joining up employee data to reduce duplication
  and streamline processes
• 12 waves April 2005 - April 2008
• On time and on budget!

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Composition of ESR
Data Warehouse - Central Reporting
Standard Interfaces e-Recruitment NHS Pensions
Agency Inland Revenue BACS Occupational
Health Time Attendance e-KSF NHS National
Directory General Ledger
Local Reporting
Recruitment App. Quick Entry App.
Management Mass Interview
Core HR Inter-Authority Transfers Employee
administration (New Hire Changes
-Termination) Employee Relations
Payroll Processing Data Capture Absence Pensions
Travel Expenses
Training Administration Talent Management
Bank Administration
Employee Manager Self Service
Work Structures Create Location gt Organisation
gt Position
Security
Underpinned by ESR National Business Processes
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Compelling Need for a National LMS

• e-Learning for Healthcare requires a solution for
  deployment of elearning content to NHS staff
• Connecting for Health requires a national LMS for
  delivery of training strategy to in excess of
  600,000 users
• Increasing number of NHS organisations purchasing
  stand alone e-learning applications
• Link elearning completed to employee ESR training
  competence record

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The NLMS Solution

• Enables the delivery of national elearning
  content to employees
• Enables the delivery of local elearning content
  to employees
• Employee portable training record updated
• Provided at no cost to NHS organisations

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The NLMS Solution (contd)

• Utilises extended ESR OLM module
• Integrated with core ESR solution
• Ensures security of ESR core application
• Enables remote access to elearning content
• Scope elearning will be available to all
  employees with a staff record on ESR

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Agenda

• Project Background
• NLMS How will it work?
• Implementation
• elearning Content
• Questions

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elearning Architecture

• All elearning functionality will operate on a
  separate server which is linked to the core ESR
  application
• N3 users are redirected seamlessly to play an
  elearning course if accessing at work (within the
  N3 network)
• Remote access users access directly onto the
  separate server
• elearning content will not be hosted on the ESR
  NLMS content providers (local and national)
  will need to organise content hosting arrangements

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elearning Architecture

• Key Points
• All elearning activity takes place on elearning
  server
• Interface ensures training history in ESR is
  updated with elearning completed
• Architecture safeguards employee data in core ESR
  application

ESR Elearning functionality
Interface
Remote access elearning users
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Agenda

• Project Background
• NLMS How will it work?
• Implementation
• elearning Content
• Questions

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New ESR URPs

• Two new Employee Self Service User Responsibility
  Profiles (URPs) will be added to ESR for the
  purposes of staff accessing elearning. These
  will be in addition to the existing Employee Self
  Service URP.

NB on URP a, an employee cannot enrol on an
elearning course which requires managerial
approval this activity needs to be completed in
URP b or c, if applicable.
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Implementation Model 1

• For NHS organisations wishing to provide only
  national elearning content to staff
• Provide either the new elearning (URP a) or
  training elearning self service URPs (a b)
  to staff
• Staff can access ESR national elearning course
  catalogue
• Not essential for OLM module to be fully deployed
  locally
• Local reports on user progress can be generated
  from general HR ESR user responsibility profiles
  such as
• HR Administration
• HR manager
• Learning Administration
• DISCO Ad-hoc

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Implementation Model 2

• For NHS organisations that wishing to make
  national and local elearning content available to
  staff
• The local implementation of OLM is required to
  enable local course content to be added to local
  course catalogue
• Provide either the new elearning (URP a) the
  training elearning self service URPs (a b)
  to staff
• Employees will have access to both national and
  local training content
• Support for OLM implementation through ESR
  Benefits Realisation Team

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Remote Access

• Remote access will
• Use the elearning self service URP (a) to enable
  remote self enrolment playing of courses
• Be available to use with both implementation
  models 1 and 2
• Remote access will require the following
• A local one-off approval process for employees to
  be granted remote access
• elearning content will need to be hosted on
  internet facing servers for remote access
• Important notes
• Remote access will only provide functionality to
  elearning users to enrol on and play an elearning
  course
• No further ESR functionality will be accessible
  remotely

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User Education

• No new classroom courses for training
  administration staff are required as elearning
  functionality a straightforward extension of OLM
• ESR training materials will be updated to include
  elearning functionality
• End users/learners training not required as web
  based

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Timescales

• Solution development complete by end May 2008
• Pilot from June August 2008
• Available to NHS from September 2008

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Agenda

• Project Background
• NLMS How will it work?
• Implementation
• elearning Content
• Questions

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elearning Content

• Content will be hosted by content providers
• Standards/requirements to ensure content
  compatibility will work with NLMS due February 08
• The content server set up will be the
  responsibility of the content provider (e.g.
  adapters that will need to be installed on the
  content servers)
• Content Governance Group established to manage
  national content provision
• NLMS does not include software for elearning
  content authoring

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Questions?