INDIANA UNIVERSITY FIS Nonstudent Accounts Receivable System

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INDIANA UNIVERSITYFIS Non-student Accounts
Receivable System
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NON-STUDENT FIS A/R

• What it does
• Integral part of FIS
• Accounting entries are system generated
• Non-Student Receivables
• Billing to external customers by departments
• Payments received via lockbox
• No need to handle payments

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NON-STUDENT FIS A/R

• A/R Processing
• Billing Org generates mails invoice
• Remit to address with tear strip is provided
  with invoice
• Customer mails payment with strip to lockbox.
• Bank transmits funds to appropriate clearing
  account sends paperwork to processing org.
• Processing org applies funds to invoice or
  allocates to an account.

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NON-STUDENT FIS A/R

• Billing Org
• Each department that bills external customers
• Print and mail invoices
• Monthly analysis of receivables
• Responsible for collection of invoices
• Responsible for writeoff of uncollectible
  invoices

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NON-STUDENT FIS A/R

• Processing Org covers many billing orgs
• One for each lockbox using the AR system
• Centralized location for receipts
• Apply payments
• Each processing org has a clearing account
• Set up new billing orgs
• Resolve problems
• Reconcile clearing account

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NON-STUDENT FIS A/R

• A/R DOCUMENTS
• Application (APP)
• Cash Control (CTRL)
• Credit Memo (CRM)
• Customer (CUS)
• Invoice (INV)

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NON-STUDENT FIS A/R
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NON-STUDENT FIS A/R

• Customer Document (CUS)
• Create new customer (Billing or Proc Org)
• Add new address (Billing or Proc Org)
• Modify an existing customer (Proc Org only)
• Change an address (Proc Org only)
• Routes for approval thru central administration
• Standard rules for customer names

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NON-STUDENT FIS A/R
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NON-STUDENT FIS A/R

• Invoice (INV)
• Bill for services or product
• Account/object code
• Sales tax
• Shipping handling
• Discounts

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NON-STUDENT FIS A/R
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NON-STUDENT FIS A/R
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NON-STUDENT FIS A/R
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NON-STUDENT FIS A/R
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NON-STUDENT FIS A/R

• Cash Control Document (CTRL)
• Generated by bank if check matched to invoice
• Links deposit of funds in lockbox to App doc
• Routes to proper processing org
• Does not create any general ledger entries
• Works with various payment types
• Cash Wire
• Credit Card Check

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NON-STUDENT FIS A/R
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NON-STUDENT FIS A/R

• Application Document
• Apply funds to invoice(s)
• Move unapplied funds
• Designate funds as non-A/R

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NON-STUDENT FIS A/R
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NON-STUDENT FIS A/R
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NON-STUDENT FIS A/R
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NON-STUDENT FIS A/R
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NON-STUDENT FIS A/R
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NON-STUDENT FIS A/R
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NON-STUDENT FIS A/R
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NON-STUDENT FIS A/R

• Credit Memo
• Apply to specific invoice
• Apply to a customer
• Write-off uncollectible invoice/amount

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NON-STUDENT FIS A/R
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NON-STUDENT FIS A/R

• Reporting tools -- IUIE
• Predefined queries (PDQs)
• Aged Receivable by Customer or Chart-Org
• Invoice Payment History by Customer or Chart-Org
• Customer Billing Statement
• Flexible
• Aging
• Org
• Account

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NON-STUDENT FIS A/R
http//www.fms.indiana.edu/ar/
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Contacts on the Bloomington Campus

• Accounts Receivable Director
• Anna Jensen 855-4412
• Accounts Receivable Supervisor
• Anita Douglas 855-8033
• Accounts Receivable Coordinator
• Martha Barnhill 855-5704
• Contracts Grants AR Contact
• Tereasa West 855-7079