PRESENTATION TO

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PRESENTATION TO Portfolio Committee on Defence
THE DOD PLANNING FRAMEWORK(TIMELINES)
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AIM
To brief PCD members of the salient aspects of
the DOD Planning Framework(Timelines) and
Strategic Direction Process
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National - MTEF budget process
MTEC hearings
Table MTBPS
MinComBud
Cabinet approves new MTEF
Prepare budget documentation
National and provincial budgets tabled
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Cycles vs. Financial Years
2006
2007
2008
2009
2010
2011
Cycles
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Legend 0 Year of Expenditure 0-1 One Year
prior to Year of Expenditure 0-2 Two Years
prior to Year of Expenditure 01 One Year after
Year of Expenditure
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0-22006 0-12007 02008
NATIONAL STRATEGIC DIRECTION Ten-Year Review 2014, Govt Scenarios, Makgotla, SONA Budget Speech, Programme of Action DOD INTERNAL DIRECTION Ops Appreciation Int Estimate Previous AR and QR outcomes Environmental Analysis DOD STRATEGIC PLANNING WORKSESSIONS (DOD SPW) MinDef SPW DOD SPW DefSec SANDF SPW Planning Budgeting Seminar (September). Issuing of Strategic, Ops and Functional guidelines to Serv/Divs for MTEF (FY2008/09 to FY2010/11 period. INTERNAL CONTROL PROCESSES May and June DPBEC (Evaluate Plans Budgets) MTEC MinComBud Medium-term Budget Policy Statement (MTBPS) Allocation Adjust plans Approval of plans by PDSC. Compile, Print and table SBP in Parliament EXECUTE DOD SBP INTERNAL CONTROL Quarterly Reports Annual Report (FY2007/08)
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MEDIUM TERM PLANNING CYCLE
Oct 06 to April 07
May 07
June 07
SEP 06
Tech DPBEC
DPBEC Proper
Plan and Budget Seminar-06
HR Plans Submitted
July 2007 to October 2007
Jan 08
Feb 08
March 08
Nov/Dec 07
ENE
Services and Divisions Adjust Plans
DOD SBP COMPILED
Print SBP
MOD Budget Vote/Speech
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ALIGNMENT WITH PLANNING FRAMEWORK FOR GOVERNMENT

• GOVERNMENT(National Planning Framework (NPF)
• Ten-Year Review 2004-2014
• Medium-term Strategic Framework (MTSF)
• Cabinet Makgotla (Jan Jul)
• Clusters (IRPS, JCPS, GA, SOCIAL and
  ECONOMIC) (Ministers Directors-General)
  National Program of Action)
• State of Nation Address
• National Budget Speech
• Govt Scenarios - 2004-2014

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ALIGNMENT WITH PLANNING FRAMEWORK FOR GOVERNMENT
GOVERNMENT CONTROLS

• Government Controls
• Reporting on Dept Strategic Business Plan and
  Supporting Plans such as HR, Log, ICT and Finance
  QR as per PFMA, 1999, and NT Reg Chapter 5,
  2007.
• Reporting through Cluster System (Govt Programme
  of Action)

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DOD PLANNING FRAMEWORK(TIMELINES)

• Consists out of 5 concurrent processes
• 1. Adherence to the NPF.
• 2. In-year - process - Approval of DOD SBP and
  supporting plans by Parliament, the execution of
  the Plan, and Quarterly reporting on performance
  against Plan(SBP and Supporting plans) .
• 3. To-be-year-process(Complete To-Be-Year SBP
  and Supporting plans (such as HR, ITC, Log and
  Fin), Evaluate Plans, budget allocation to NT,
  MTEC, MinComBud and ENE)

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DOD PLANNING FRAMEWORK (CONTD)

• Consists out of 5 concurrent processes
  Contd
• 4. Medium Term Planning process National
  Strategic Direction, Environmental analysis,
  MinDef SPW, DOD SPW, SecDef/CSANDF SPW and
  Planning and Budgeting Seminar (issuing of
  strategic operational and functional guidelines
  such as HR, ICT, Log and Finance)
• 5. Annual Report process

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Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov
Dec Jan
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Major Events on the DOD Calendar

• ENSP Certificate Ceremony 14 Jun 07
• Defence Force Day Parade 20 Jul 07
• Supreme Air Power Military Tattoo (Bfn) 11 Aug
  07
• Annual Mil Veterans Memorial Service
  (Pta)(Reserves) 9 Sep 07
• Exercise SEBOKA 15 to 19 Oct 07
• YFTP Graduation 12 Oct 07
• National Remembrance Day (Pta and J/Burg) 11
  Nov 07
• ENSP Certificate Ceremony 22 Nov 07
• Officers Commissioning Ceremony(Mil ACAD) 5 Dec
  07
• MSDS passing out Parade(SAN) - 14 Dec 07

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DOD PLANNING TIMELIMES QUARTERLY REPORT AND
ANNUAL REPORT
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QUARTERLY REPORT

• EVALUATION OF PERFORMANCE SECTION 27 (4) READ
  WITH 36 (5) OF THE PFMA
• Public Finance Management Act (PFMA), Treasury
  Regulations 5.3.1(TRs)
• THE ACCOUNTING OFFICER OF AN INSTITUTION MUST
  ESTABLISH PROCEDURES FOR QUARTERLY REPORTING TO
  THE EXECUTIVE AUATHORITY TO FACILITATE EFFECTIVE
  PERFORMANCE MONITORING , EVALUATION AND
  CORRECTIVE ACTION

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DOD QUARTERLY REPORTS

• Quarterly Performance Against Plan Report Time
  Schedule

Ser No Starting Date End Date Submission Date Level 2(1000) Submit DOD Q1, Q2, Q3 Performance Report to PCD Presentation to PCD
1 1 April 07 30 June 07 10 July 07 31 August 2007 Presentation DOD Q1 to PCD 11 September 2007
2 1July 07 30 September 07 10 October 07 18-Dec-07 Presentation DOD Q2 to the PCD 06-Feb-08
 3 1 October 07 31 December 07 10 January 08 03 March 2008 Presentation DOD Q3 to the PCD 11 March 2008
The DOD 4TH QUARTERLY REPORT ITS AUTOMATICALLY
FORM PART OF THE ANNUAL REPORT
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DOD ANNUAL REPORT

• DOD ANNUAL REPORT FY2006/07
• DISSEMINATE THE FY2006/07 ANNUAL REPORT TO
  PORTFOLIO COMMITTEE FOR DEFENCE (PCD) ON 19 JULY
  2007
• PRESENT ANNUAL REPORT TO THE PORTFOLIO COMMITTEE
  FOR DEFENCE (PCD) 31 JULY 2007

ANY ANOTHER REQUIREMENTS OF THE PCD TO AGREED
UPON IN TERMS OF CONSULTATION BETWEEN DOD AND PCD
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DOD STRATEGIC BUSINESS PLAN

• Engagement with the PCD
• DOD Strategic Business Plan - week 18-22
  February 2008.

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TIMEFRAMES WRT PCD REQUEST TO DOD
PCD Request to DOD MOD to forward request DOD DOD To Prepare DOD To DSC for approval DOD To MOD for approval DOD Submit to PCD prior to presentation
Initiation of process 3-4 days 7 days 1-5 days 7 days 10 days TOTAL 28 DAYS WARNING TIME NEEDED
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Questions
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Contact details

• Mr A Visser
• Chief Director Strategic Management
• Tel [phone]
• Fax [phone]
• Ms N. Ntsaluba
• Director Planning and Programming
• Tel [phone]
• Fax [phone]
• Col R.C. Brand
• Deputy Director Strategic Framework
• Tel [phone]
• Fax [phone]
• E-mail rynhardt1_at_yahoo.com

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MinDef Priorities

• Operationalisation of the Defence Update 2006
• The defence update provides a congruent argument
  on the levels of defence required to respond to
  the strategic environment
• and the requirements posed by the foreign and
  security policy of this government
• And to meet the three military objectives of the
  DOD

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MinDef Priorities

• Infrastructure and Works Regiment
• We will be drawing up a master plan to deal with
  our infrastructure. This plan will include
  priorities, costs and the development of a phased
  approach
• We will be creating a 'works brigade' ensuring an
  in house capacity to attend to all our facilities
  
• The Modernization of the SA Army
• The turn of the SA Army to be modernised. This
  shall be our main focus in the incoming period.
  This will take place sequentially and in phases
• Align army vision 2015 with our medium term
  expenditure framework (MTEF) priorities

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MinDef Priorities

• Revitilisation/rejuvenation of the Reserves
  linked to HR 2010
• Transformation and revitalisation of the reserve
  force so that it can fulfil its primary role of
  providing the majority of the conventional
  landward capability of the SANDF, whilst at the
  same time supplementing the peace support
  missions conducted by the regular force
• Information Technology. IFMS and DEIS Masterplan.
• Working with National Treasury on the Integrated
  Financial Management System (IFMS). To facilitate
  our administrative processes and upgrade our
  level of accountability