Test Administrator Training 20072008

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Test Administrator Training2007-2008
Oregons Assessment of Knowledge and
Skills Oregon Department of Education Office of
Assessment and Information Services
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Goals for Training

• Standardize test administration statewide for all
  students
• Ensure test validity
• Continue to reduce the number of test security
  breaches
• Improve accuracy of student test data
• Increase test security and student
  confidentiality
• Make administration of Oregon assessments more
  efficient for you and your students
• Become a qualified Test Administrator

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Handbook

• Detailed information is available in the
  2007-2008 Test Administration Manual
• Contact information - Use Regional ESD Partner
  help desks for answers to all your assessment
  related questions

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Resources

• Building chain of command relative to assessment
• OAR for Test Administration
• Other Administration Manuals
• Additional Resources

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Your Roles and Responsibilities

• Test Security
• Student Confidentiality
• Preparations for Testing
• Test Administration
• Completing the Testing Cycle

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Accommodations Modifications

• Accommodation Modification tables are available
  in the Administration Manual and ODEs Website
• Modifications
• A modification is a substantial change in the
  standard administration of a test
• Scores obtained under modified conditions count
  as non-participants in calculations of
  participations
• Accommodations
• An accommodation is a change in how a test is
  presented to or responded by a student
• Is considered standard administration and
  students have the opportunity to meet or
  exceed standard
• An accommodation offered to a student should be
  consistent with support provided during
  instruction.
• Braille and large print paper/pencil tests are
  available

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Test Security

• Security procedures are designed to protect the
  integrity confidentiality of assessment
  questions, prompts and problems that are not
  released for public use the security of these
  assessment materials is necessary so they can be
  used in later years to measure trends in
  performance.
• Test Administration procedures are to assure
  consistent statewide test administration
• Examples of Breaches of Test Security
• Use of non-allowable materials in testing
  environment
• Mishandling of paper/pencil test materials
• Misuse of electronic tests, passwords and student
  SSID numbers
• Violation of item security (ex. emailing item
  content or teacher review/analysis of test items)
• Cheating and coaching (ex. reading mathematics
  symbols aloud)
• Misuse of accommodations or modifications
• Changing student responses
• Administering an assessment in a manner thats
  inconsistent with an IEP

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Test Security

• TESA
• Log in information and passwords for accessing
  assessments MUST be used in accordance with state
  policy
• Logging in as a student must be a controlled
  event. A test administrator MUST NOT login as a
  student except when helping a student who is
  having problems logging on

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Test Security

• Test items MUST be kept secure and MUST NOT be
  copied/printed, etc. with the only exceptions
  listed below
• Reading passages from TESA may be printed (and if
  necessary re-printed) for individual students as
  needed.
• Printed reading passages from web-based
  assessments MUST BE destroyed prior to the close
  of business on the day the assessment was given.
• Student writing responses (pages 3 4 of the
  paper/pencil booklet ONLY).

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Test Security

• Testing Environment (TESA or Paper/Pencil)
• See 2007-08 Test Administration Manual for
  allowable materials, posters, charts or classroom
  tools
• Ensure students are using only allowable
  materials and all other materials are
  inaccessible to students or confiscated by Test
  Administrator
• Periodic Table, mathematics formulas page and
  conversion sheet in hard copy are encouraged for
  all students
• Test administrator MUST actively monitor testing
• Refer to the 2007-08 Test Administration Manual,
  and/or call your Regional ESD partner if
  questions arise during the test

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Test Security

• Watch for security related OARs describing ODE
  and district responsibilities.
• What to do if there is a security breach
• Report the breach to your District Test
  Coordinator
• DTCs must report the breach to Kathleen
  Vanderwall at ODE
• Potential outcome of any testing irregularity
  could include
• Conducting an investigation and reporting the
  results to ODE within 30 days
• Determining an action plan
• Invalidating student results
• If appropriate, contacting TSPC regarding
  potential loss of licensure

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Student Confidentiality

• Individual student results must not be made
  public. Student test materials/reports MUST NOT
  be unnecessarily exposed so that students names
  can be identified with student results.
• Any misuse of a students SSID number is a breach
  of student confidentiality.
• SSID numbers are intended to be secure and MUST
  NOT be associated with a students names and/or
  left in an unsecured place.
• SSID numbers associated with student names and
  others identifiers MUST NOT be sent in an email.
  If necessary, phone your ESD partner

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Policies

• Modified and partial assessments will count as
  non-participants in calculations of
  participation. 
• For TESA, test resets will not be allowed. Any
  assessment administered will count as one of the
  three test opportunities available to students
  even if it was modified in error.
• Targeting down will not be allowed for K/S
  assessments.
• Targeting up is allowed. However, must take test
  at grade level first (and pass). They then can
  take the upper grade level test as well. Still
  may not exceed 3 test per subject.

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School Readiness for Testing

• Tests MUST only be administered by personnel who
  have received training AND have signed an
  Assurance of Test Security Form
• Locate information for your school and for each
  student taking a TESA test
• SSID (Ensure that your SSID information is
  accurate)
• Student Full Legal Name (TESA will require this
  for verification)
• Students Enrolled Grade (note sometimes
  districts submit SSID the incorrect grade and
  therefore kids may get the wrong TESA test)
• Test Session ID (for details see the TESA Users
  Guide)
• Re-examine the Test Environment for non-allowable
  materials. Verify the testing environment is
  appropriate by having another individual view the
  space.
• For paper/pencil testing, ensure that each
  student has a test booklet and appropriate answer
  sheet.

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Student Readiness for Testing

• Familiarize students with test format by allowing
  them to take Sample/Practice Tests, if available
• Explain to students that the purpose of the
  assessment is to measure your current progress
  on state content standards and remind them that
  I cant help you with reading passages, test
  questions, test answers or formulas.
• Encourage students to do their best

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Test Administration Procedures

• Oregon assessment tests are NOT timed tests
• Students should be allowed to continue working as
  long as they are making reasonable progress
• Administering the test in smaller segments is an
  acceptable practice (remember test security)
• Providing less time than indicated by the
  guidelines in the Test Administration Manual is
  an extreme disadvantage to students
• If a student rushes through the test, this will
  be counted as one of their opportunities. Test
  Administrators must monitor student progress to
  reduce this risk.

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Test Administration Procedures

• Appropriate response to student questions during
  testing
• See Accommodations Table for the content
  areawhat is allowable
• Use caution check your verbal and nonverbal cues
  so that you dont provide inappropriate coaching
  that would impact a students response to a test
  item
• Scoring tests or providing students with any
  feedback as to how well you believe they are
  performing is a security breach

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Test Administration Procedures

• Student Directions
• Review the student directions before testing
• Read the appropriate script to ALL students
  verbatim prior to beginning each test
• These are the ONLY instructions you may give to
  students
• Troubleshooting (TESA only)
• Use your Regional Assessment ESD Partner for help
  troubleshooting

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Multiple Test Sessions-optional

• If you know you will be administering the test in
  multiple sessions, remind students before they
  begin testing that they will be resuming the test
  at another date/time
• When students resume a test, the test will start
  on the same number where he/she previously
  stopped
• When resuming a test, Test Administrators should
  review the process and instructions used for
  beginning a test
• Students will not be able to change answers from
  previous testing sessions on TESA

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Completing the Testing Cycle

• If you are testing on Paper/Pencil
• Collect ALL testing materials from students
• Keep student answer sheets and test booklets
  together if students need to resume testing
  they must receive the test booklet they
  previously used
• Turn ALL materials into your school testing
  coordinator for secure storage
• If you are testing on TESA
• Be sure students successfully log off their
  computers
• As soon as a student completes a test, the
  student may view their test results. The score a
  student sees on the screen is the score that will
  be reported to ODE.
• Test scores will be made available to approved
  administrators on the ODE Student Centered
  Staging site (https//district.ode.state.or.us)
  and via the TESA reports
• If any Reading passages were printed, ensure that
  they are properly handled

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Completing the Testing Cycle

• Watch deadlines for returning paper/pencil
  testing materials
• Paper/pencil materials not shipped on time will
  count as non-participants in calculations of
  participation
• Assessment Collections
• Districts are responsible for making sure that
  the correct data appears in Student Staging
• Many data collections take place over the course
  of the school year, your district is responsible
  for submitting data
• Please contact your Regional ESD partner if you
  need support for data collections

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Contacting your Regional ESD Partner

• Kristine Keizer Assessment Training and Support
• 541-440-4775
• 877-373-3684 extension 4775 (Toll Free)
• 541-817-3114 (cell)
• E-mail asmtsupport_at_douglasesd.k12.or.us
• Angie Wyscaver Assessment Support
• 541-440-4785
• 877-373-3684 extension 4785 (Toll Free)
• E-mail asmtsupport_at_douglasesd.k12.or.us
• Helpdesk ODE Data Collections
• 541-
• 877-373-3684 extension ??? (Toll Free)
• E-mail ????_at_douglasesd.k12.or.us