Project Management Workshop Overview

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Project Management WorkshopOverview

• By Tarek Lahdhiri
• Region 4 PACE Chair
• IEEE Region 4 Meeting
• January 30/31, 2004

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Workshop Subjects

• Introduction Definition of a Project
• Starting and Planning a project
• Managing a project
• Running Meetings
• Closing a project

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Introduction

• Definition of a project
• What is wrong with our projects?
• Types of projects
• Typical phases of a project
• Concept/Planning
• Development
• Approval Testing
• Deployment Close-out

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Starting and Planning

• Idea
• What do we need?
• Questions to ask at the start of a project
• Team
• Who is in the team?
• Roles and responsibilities
• Scope
• Create a vision
• Identify the deliverables

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Starting and Planning (continued)

• Goals Balance the following objectives
• Development speed (time to market)
• Development cost
• Product cost
• Product performance
• Requirements create documents that details
• Requirements and performance of each deliverable
• User Acceptance Tests
• Risks identify and analyze the risks

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Starting and Planning (continued)

• Scheduling and Estimating Steps
• Create a work breakdown structure
• Estimate work to complete the tasks
• Identify dependencies among tasks
• Assign resources to tasks
• Identify critical issues to track
• Include contingency plans
• Identify milestones to track
• Refining the Plans
• Understand task dependency
• Tradeoff decisions

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Managing a Project

• How do we use planning deliverables to tell if we
  are on track?
• Track using milestones
• Track using defect trend data
• How do we use meetings and status to measure
  progress?
• Team meeting members
• Team meeting minutes
• Effective status updates

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Managing a Project (continued)

• How are design reviews and testing critical to
  gauging project progress?
• Judging design completeness
• Design reviews throughout the project to prevent
  defects
• Judging product quality
• Risk management

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Running Meetings

• Planning a meeting
• Meeting Sequence
• Attendee list (who to invite?)
• Attitude pre-selling, pre-coaching
• Meeting Roles
• Leader
• Facilitator
• Recorder
• Participants

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Closing the Project

• Identify ongoing assessment of customer
  satisfaction
• Ensure adequate hand-offs to all groups (service,
  manufacturing, marketing, sales...)
• Archive project documents
• Conduct a lessons-learned meeting

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Illustrations and Examples

• The workshop will include
• Study case
• Many examples of forms
• risk/issue form
• meeting minute form
• responsibility matrix form
• Workbook tracking form
• An example of workbook project tracking from
  automotive industry

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Summary

• Projects come in many sizes complexities
• Every project can benefit from
• Creation of a Project Vision document
• Establishment of a strong cross-functional team
• Early assessment and testing of risks
• Strong planning and estimating
• Practical management and meeting approaches
• Every team member can help make sure these
  techniques are used well.