Kent State University Libraries

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Kent State University Libraries

• XXIX Charleston Conference
• Issues in Book and Serial Acquisition
• Charleston, SC
• November 6, 2009
• Cooperative Collection Development
• Sharing Funds, Resources, and Responsibilities
• Across Libraries A Pilot Progam in Nursing
• Presenters
• Kay Downey, Rob Kairis
• Melissa Spohn, Michael Walmsley

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Kent State University -- Background

• KSU is the 2nd largest public university in Ohio.
• 2009 enrollment
• More than 38,400 undergraduates
• 24,500 Kent Campus
• 13,800 Regional Campuses
• 5,200 grad students
• 280 Academic programs

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Kent State University -- Regional Libraries

• Ashtabula(Amy Thomas, Head Librarian)
• East Liverpool
• (Susan Weaver, Library Director)
• Geauga
• (Mary Hricko, Library Director)
• Kent
• (Melissa Spohn, Head Acquisitions)
• Salem
• (Lilith Kunkel, Library Director)
• Stark
• (Rob Kairis, Library Director)
• Trumbull
• (Rose Guerrieri, Library Director)

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Kent State University -- Overview

• Rationale
• Enhance the institutions collection development
  efforts
• Identify a specific subject area, common to all
  campuses
• Use this pilot project as a model for adding more
  disciplines
• Components
• Shared Ebook Collection,
• Enhanced Access To Electronic Journals,
• Combined Approval Plan
• Streaming Video

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Kent State University -- College of Nursing

• Subject Area Common To All Campuses

• Undergraduate and Graduate Degree Programs
• Associate Degree in Nursing (2 year Ashtabula,
  East Liverpool, Geauga, and Tuscarawas)
• Bachelor of Science in Nursing (B.S.N.)
• First year all eight campuses.
• Second year at Kent, Ashtabula, Salem, Stark, and
  Trumbull campuses.
• Senior-level nursing courses are available at all
  campuses via interactive computer technology.
• Master of Science in Nursing (M.S.N.)
• Master of Science in Nursing/Master of Business
  Administration (dual degree, M.S.N.-M.B.A.)
• Master of Science in Nursing/Master of Public
  Administration (dual degree, M.S.N.-M.P.A.)
• Doctor of Philosophy Degree in Nursing (Ph.D.)
  Joint Program with the University of Akron
• Post-Masters Certificates

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Kent State University -- Ebooks

• ebook Vendor selection and evaluation
• Vendor evaluation process
• Context of nursing, decided leasing instead
  buying was a better deal
• Ebrary selected
• 1,700 titles leased in nursing and allied health.
  
• Costs shared equally among regional campus
  libraries (680 FTE), Kent campus paid twice the
  amount (1160 FTE)
• Ebrary platform could accommodate other
  disciplines

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Kent State University -- Ebooks

• Statistics

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Kent State University -- Electronic Journals
KSU has rich e-journal content through the
OhioLINK consortium
Online resources for accessing content in nursing
journals

• Specialized Health Services Databases
• Ageline (1978 - Current)
• Alt-HealthWatch (OhioLINK)
• Cochrane Central Register of Controlled Trials
• Cochrane Database of Systematic Reviews
• Cochrane Library
• Consumer Health Complete (OhioLINK)
• Database of Abstracts of Reviews of Effects
  (DARE)
• Doody's Core Titles
• ETOH Database
• Health and Psychosocial Instruments (HAPI) (1985
  - Current)
• Health Services and Sciences Research Resources
  (HSSR)
• Health Source (consumer edition) (OhioLINK)
• Health Source (nursing/academic edition)
  (OhioLINK)
• Human Nutrition Online (1990 - Current)
• Images.MD (OhioLINK)
• Lexi-PALS Drug Guide (OhioLINK)
• MedicLatina (1950 - Current) (OhioLINK)
• Natural Alternative Treatments (OhioLINK)

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Kent State University YBP Approval Plan
Project Process and Development

• Financial Commitments
• Selection Assignments
• Review / Analysis
• Future growth and expansion

http//www.snee.com/bobdc.blog/img/howididit.jpg
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Kent State University YBP Approval Plan
Financial Commitments
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Kent State University YBP Approval Plan
Financial Commitments
Financial Commitment Formula
(Trumbull Campus)
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Kent State University YBP Approval Plan
Selection Assignments

• Looked at campuses with unique Nursing/Allied
  Health related programs (Physical Therapy,
  Radiology, Vet Tech, etc.)
• Those campuses responsible for selecting and
  housing titles in those specific subjects
• Traipsed through LC classification system and
  assigned areas for selection
• Assigned selection responsibilities based on
  past purchasing habits, expertise, anticipated
  local needs, etc. Housing of titles would be
  done through randomization (based on the of
  financial commitment)
• Kent Campus current profile plugged in
• Selecting and housing titles profiled as
  Advanced Academic (Regional Campus selections
  defined as Basic Academic or Professional)
• Removed Nursing from each campus existing YBP
  profiles
• As the cooperative profile develops, individual
  profiles get folded into
• the cooperative plan

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Kent State University YBP Approval Plan
Selection Assignments
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Kent State University YBP Approval Plan
Selection Assignments
Housing (ownership) of titles would be done
through randomization (based on the of
financial commitment)
Randomization Factor (RF) Formula
(Stark Campus)
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Kent State University YBP Approval Plan
Review and Analysis
Final commitment 2,800 (Divided evenly among
the 7 Regional Campuses 400 per
campus) Simplifies randomization
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Kent State University YBP Approval Plan
Review and Analysis
Number of Books Delivered (NOBD) Formula
(Salem Campus)
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Kent State University - Cooperation
How did this all happen?

• Five years ago cooperation wasnt really part of
  our vocabularynot really
• Staff changes
• Head of Acquisitions began attending Regional
  Campus Library Director Meetings
• Relationships were built
• Trust was built
• Communication was better
• Looked for ways to be efficient
• Looked at ways to share resources and stretch
  dollars
• Timing was right
• Shrinking budgets
• Reliable statewide and local delivery system
• Duplication of materials was evident in local
  catalog
• All Kent campuses wereYBP customers
• YBP willing to help

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Kent State University - Cooperation
How we developed the approval plan

• New shared plan was built upon the Kent campus
  approval plan
• Regional campuses were viewed as add-ons or
  supplements to Kent plan
• Kent campus Advance Academic materials
• Regional campuses General Academic materials
• Not much change for Kent campus in terms of what
  is collected
• Approval books same
• Slips fewer Gen-Ac. notification gone
• Ground rules
• No reserve materials
• No duplicate copies
• Kent campus orders are ALWAYS added to Kent
  campus
• Regional orders random location
• Regional selectors assign location
• All materials received, cataloged, and processed
  at Kent campus

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Kent State University - Cooperation
Disappointments/Victories

• Took longer than anticipated to get the project
  off the ground
• Difficult to coordinate
• Momentum varied during different parts of the
  project
• YBP was very responsive and willing to work with
  us
• Relationships were built
• Understanding and communication increased

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Kent State University
YBP A Partners Role

• YBP supports innovative cooperative collection
  initiatives with library partners
• Purchasing history is available in GOBI to
  predict outcomes of the new, shared plan
• Prospective consortial partners are able to use
  existing approval or slip plans to model the new,
  shared plan
• Profiling sessions

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Kent State University YBP Perspective
Shared Approval Plan

• Rationale for One Plan
• The shared plan is meant to replace Nursing
  titles previously available as part approval book
  or slip plans at the individual KSU Campuses.
  The shared plan is for one subject area (but
  could be expanded.)
• One plan on one base account allows all KSU
  librarians to see status of a title at any or all
  of the KSU campuses.

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Kent State University YBP Perspective
Shared Approval Plan

• Basis of Title Selection
• The most fundamental agreement that the KSU
  campuses had to reach was already in place split
  the plan according to Content Level of the
  titles.
• Treatment of non-subject parameters in the new
  shared plan reflects other differences in
  collecting philosophies among the individual
  libraries.

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Kent State University YBP Perspective
Shared Approval Plan

• Ordering Accounts
• Four ordering subaccounts for notifications were
  opened, reflecting different requirements of the
  orders.
• Shared plan allows automatic shipments of books
  to Kent Main only
• Subaccounts also enable tracking of expenditures
  by location, if desired.
• Fund Codes
• Fund Codes added to the plan to aid in
  identification of titles of special interest to a
  particular library
• Notifications reaching the library bear these
  funds
• Funds for ordering are fewer, streamlining the
  order process.

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Kent State University YBP Perspective
Shared Approval Plan

• Notifications
• Notifications easily set up by fund in GOBI
• Because Notifications can also be set up by LC
  and by Topic, selectors not bound by a particular
  fund in reviewing titles
• All titles are available for all selectors to see
• Status of the title updates in real time

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Kent State University YBP Perspective
Shared Approval Plan

• Duplication Control
• Shared plan must not compete with existing plans.
  
• Therefore, YBP modified all existing approval
  plans to exclude Nursing aspect as identified by
  YBP Profiling.
• All existing plans checked by YBP for send-all
  presses to prevent possible duplication with
  shared plan.

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Kent State University YBP Perspective
Shared Approval Plan

• Plan Can Be Expanded to Other Subjects
• Shared plan is concerned now with Nursing titles
  only
• Structures Kent State and YBP have put in place
  allows for inclusion of other subjects or
  aspects.
• A final goal is a single plan for all the KSU
  Campuses.

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Looking Ahead

• Monitor first year of project
• Start looking at other disciplines
• The Next Discipline (English?)
• Cooperative Ownership
• The concept of housing a particular title goes
  away as books as requested they remain at the
  last library that used it (depends on
  enhancements to KentLINK (KSUs ILS).
• Over time it is expected that books would end up
  where they are most needed.

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Project Development Team
http//local.stark.kent.edu/library/charleston2009
.ppt

• George Kobulnicky, Library Director
• Kent State University, Tuscarawas Campus
• gkobulnicky_at_kent.edu
• Kathleen Clatanoff, Regional Manager
• Collection Management Development Group 
• YBP Library Services
• kclatanoff_at_ybp.com
• Lilith Kunkel, Library Director
• Kent State University, Salem Campus
• lkunkel_at_kent.edu
• Melissa Spohn, Head of Acquisitions
• Kent State University, Kent Campus
• mspohn_at_kent.edu
• Susan Weaver, Library Director
• Kent State University, East Liverpool Campus

• Kevin Deemer, Library Director
• Kent State University, Ashtabula Campus
• kdeemer_at_kent.edu
• Rose Guerrieri, Library Director
• Kent State University, Trumbull Campus
• rguerrieri_at_kent.edu
• Mary Hricko, Library Director
• Kent State University, Geauga Campus
• mhricko_at_kent.edu
• Rob Kairis, Library Director
• Kent State University, Stark Campus
• rkairis_at_kent.edu
• Tom Klingler
• Assistant Dean for Systems and Technical Services
• Kent State University, Kent Campus