SCHARP Visit Scheduler Tool (VST)

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SCHARPVisit Scheduler Tool(VST)
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What is the VST?

• Web-based tool to allow sites to schedule and
  track the study visits of their participants
• Available to members of all the networks
  collaborating with SCHARP

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Purpose of VST

• Create a visit schedule for a new participant
• Allows changes to scheduled visits of enrolled
  participants
• Provides an overview and summary of all completed
  visits for all enrolled participants at the site
• Helps track visit status of individual
  participants

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Using the VST

• VST is optional but highly recommended
• Can be used as primary visit tracking tool, or as
  backup to sites own participant tracking
  database
• SCHARP makes every effort to ensure accuracy of
  VST
• Sites are ultimately responsible for ensuring
  that their participants study schedule complies
  with the protocol and visit windows listed in the
  SSP
• Please report any errors you find so that they
  may be corrected promptly.

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Features of VST

• Web-based accessible wherever internet is
  available
• Secured - access authorization required
• Access is limited by site and protocol
• Follows studys target visits, and target and
  allowable visit windows
• A completed visit will show on the VST once a
  specific Case Report Form (CRF) from that visit
  has gone through 2 QC reviews at DataFax
• Important to fax completed and accurate CRFs
  promptly
• Only authorized site staff have ability to set,
  modify and save projected visit dates for
  enrolled participants

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Accessing the Tool
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Accessing the Tool HVTN Studies
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Accessing the Tool
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Accessing the Tool
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SCHARP Pre-printed Labels
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Type enrollment date
click
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SCHARP Pre-printed Labels
click
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Modified
05 JUN 2008
THU
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Visit schedule of enrolled participant
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SCHARP Pre-printed Labels
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Summaries by Visits
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Summaries by PTIDs
click
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QUESTIONS

• CONTACTS
• How to use the tool Protocol PM at SCHARP
• Tool access problems atlas_at_scharp.org
• Errors in the tool report any errors link and
  PM