Sponsoring Student Organizations

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Sponsoring Student Organizations

• Chapter 19

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Student organizations inspire students and bring
curriculum to life
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Objectives

• Identify the purpose and benefits of co
  curricular student organizations
• Identify the teachers/advisers responsibilities

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Career and Technical Student Organizations

• Common purpose
• Bringing business/industry and education together
  in a working relationship
• Integration of learning
• Not clubspart of the curriculum
• Makes learning relevant
• Incorporate academic standards
• Reinforces what is learned in the classroom

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Career and Technical Student Organizations

• Inspire young people to realize their potential
• Assume responsibilities of adult life
• Develop confidence and self-esteem
• Develop leadership abilities
• Develop a spirit of cooperation
• Develop a spirit of social responsibility
• Promote business skills

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Career and Technical Student Organizations

• Business Professionals of America
• Founded in 1971
• Mission The preparation of a world-class
  workforce, through the advancement of leadership,
  citizenship, academic, and technological skills
• Membership 2002
• 2500 local chapters
• 52,000 members
• www.bpa.org

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Career and Technical Student Organizations

• Future Business Leaders of America/Phi Beta
  Lambda
• Founded in 1940
• Mission Bring business and education together
  in a positive working relationship through
  innovative leadership and career development
  programs

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Career and Technical Student Organizations

• FBLA/PBL cont.
• Membership 2002
• 13,000 local chapters
• 240,000 members
• www.fbla-pbl.org

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Career and Technical Student Organizations

• DECA and Delta Epsilon Chi
• (Distributive Education Clubs of America)
• Founded in 1946
• Mission Enhance education of students who have
  interest in marketing, management, and
  entrepreneurship
• Membership 2002
• 170,000 members
• 3700 chapters
• www.deca.org

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Benefits of Student Organizations

• Promotes the program
• Teaches workplace skills
• Recognizes achievement
• Develops leadership
• Encourages professionalism
• Develops social skills
• Enhances student reputations
• Schools develop positive publicity
• Community-at-large takes pride in accomplishments

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Benefits of Student Organizations

• Promoting business education programs
• Student organizations promote enrollment in
  business and marketing programs
• Increase the visibility of the programs

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Benefits of Student Organizations

• Reinforce workplace skills
• Employers want employees who can
• Identify and solve problems
• Prepare and achieve goals
• Communicate effectively
• Apply new information
• Negotiate with others
• Work in teams
• CTSO activities inspire students to develop these
  skills

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Benefits of Student Organizations

• Recognizing student achievement
• Students develop proper attitude toward
  competition
• Offer students opportunities to experience both
  low-risk failure and success
• Prepare students for the competitive environment
  of life

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Benefits of Student Organizations

• Developing leadership
• Students are elected by their peers as officers
• Officers learn the responsibilities of their
  offices
• Learn to plan independent meetings
• Utilize parliamentary procedures
• Effective chapters ensure that all members share
  in the responsibilities

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Benefits of Student Organizations

• Developing leadership cont.
• Qualities of a leader encouraged
• Ability to inspire others
• To do ones best in producing quality results
• Exhibit honesty, sense of humor, passion,
  risk-taking, respect for diversity, energy,
  organizing skills, and vision

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Benefits of Student Organizations

• Encouraging professionalism and social skills
• Offer student opportunities to
• Recruit members
• Run a campaign
• Compete

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Benefits of Student Organizations

• Participating community service
• Reciprocityperforming service in exchange for
  shared expertise and hands-on learning

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Curriculum Integration

• Making the classroom relevant
• Provides assignments that are authentic and
  applied through
• Leadership development
• Career exploration
• Community service
• Fundraising activities

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Curriculum Integration

• Extracurricular approach
• Local school district does not support the
  student organization as a co curricular activity
• Advisers must use their ingenuity to bring this
  component to students as an extracurricular
  activity
• Requires meeting and working with students before
  and after school, during the lunch hour, or an
  activity period

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Curriculum Integration

• A regular meeting day, time, and place should be
  established
• Advisers should be in attendance but, students
  should run the meetings
• Practice parliamentary procedure
• Practice adherence to an agenda
• Practice the rules of meeting protocol
• Officers should meet separately prior to general
  meetings to establish the agenda

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Curriculum Integration

• Program of work
• Chapters are most effective when members plan and
  implement a realistic program of work
• Projects and programs within the framework of the
  national organization
• Should include (but not limited to)
• Preparing in conducting meetings and programs
• Managing chapter funds and budgets
• Fundraising activities
• Social and service activities
• Public relations efforts
• Table 1 p. 305

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Responsibilities of the Adviser

• General responsibilities includes, but is not
  limited to
• Becoming knowledgeable about the policies and
  procedures of the organization
• Organizing a process for the selection of
  officers and then properly training them
• Holding regular organization meetings and
  insuring that each run efficiently
• Assisting with the development, coordination, and
  implementation of a well-defined yearly plan of
  action
• Being consistent with the enforcement of the
  organizations rules and local school policies

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Responsibilities of the Adviser

• Informing the school administration, governing
  board, parents, and community of chapter
  activities
• Preparing students for participation and
  competition in local, state, and national
  activities
• Supervising the financial operation and
  fundraising activities
• Providing instruction for students and leadership
  and personal development
• Maintaining continuity, stability, and membership
  as students graduate and leadership changes

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Responsibilities of the Adviser

• Legal responsibilities
• Process required documentation such as
• Traveling forms
• Medical releases
• Insurance information
• Parental/Guardian release statements
• Place of these documents in a binder and take
  them to all off-campus functions

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Responsibilities of the Adviser

• Legal responsibilities cont.
• Secure parental/guardian releases for students
  pictures and information that may be in
  publications such as newspapers, brochures, web
  sites, and videos

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Responsibilities of the Adviser

• Out-of-school travel responsibilities
• Adviser should accompany students to all
  activities
• Parents/guardians should be informed well in
  advance of trips about specific dates, travel
  times, location, and phone contacts

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Responsibilities of the Adviser

• Trip preparation may include
• Filling out a requisition for a bus and driver
• Requesting a substitute teacher
• Making a presentation to the school board
• Driving a school van
• May require a special category drivers license
• Districts may have guidelines for the ratio of
  teachers to students
• May be requirements for male or female travelers

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Responsibilities of the Adviser

• Overnight trips offer new responsibilities
• Adviser must arrange accommodations
• Arrange guidelines and rules concerning
• Room assignments
• Curfews
• Bed checks

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Responsibilities of the Adviser

• Arrange hotel details in advance and consider
• Placement of students in non-smoking rooms
• Number of individuals per room
• Presence of connecting doors between rooms
• Telephone usage
• Locked beverage bars
• Blocking access to rental movies
• Method of payment (purchase orders rather than
  credit cards)

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Responsibilities of the Adviser

• Adviser should review with students courtesies
  and protocols such as
• Checking in luggage
• Table manners
• Tipping procedures
• What not to remove from a hotel room

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Responsibilities of the Adviser

• Parent/Guardian communication
• Students may work beyond school hours and in
  unfamiliar settings
• Teacher should communicate with parents/guardians
  to insure they approve
• Advisers must know who has legal permission to
  pick students up

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Supervision of Fundraising Activities

• Students learn
• Leadership
• Organization
• Promotion
• And marketing
• Students should select the project
• Set realistic goals
• Identifies deals

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Supervision of Fundraising Activities

• School policies and procedures
• Many schools have strict guidelines
• Secure written permission for all activities
• The intake of funds must be closely monitored

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Supervision of Fundraising Activities

• Community relations
• Be aware of community regulations such as
• Permissions which may need to be secured
• Curfew ordinances

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Supervision of Fundraising Activities

• Social and political standards
• Be aware of norms of the local community
  regarding social and political standards,
  religious beliefs, and local customs

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Service Learning Activities

• Students learn the importance of
• Honesty and integrity
• The ability to work as a team member
• Respect for diversity

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Preparation for Competition

• A capstone for many students
• The reason many students become members
• The adviser is responsible for preparing students
  to perform
• Student should be coached for competitions
• Student should be instructed in testing basics
• Darkening spots correctly
• Not using acronyms or abbreviations
• Printing neatly
• Not folding or damaging a score sheet

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Preparation for Competition

• The adviser should apprise students of all
  guidelines and make certain
• Entry forms are completed correctly
• Documents are proofread for grammar and spelling
• Correct number of copies have been submitted
• Documents were addressed properly
• Documents and folders are labeled accurately

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Preparation for Competition

• Students may be disqualified for minor
  infractions
• Using a pencil instead of the pen
• Exceeding the time limit
• Submitting a report with an improper cover
• Appearing in improper attire
• Students should
• Arrange study sessions before competitions
• Rehearse speeches and presentations
• Scrutinize their own (and each others) attire
• Double check supplies and materials

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Preparation for Competition

• Advisers should reinforce to students that to be
  a winner, a student does not have to win a
  trophy. The most important benefit is the
  experience gained, the learning acquired, and the
  knowledge that the student gave their best effort.

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Promotion of the Organization

• Creating, building, and maintaining a strong
  chapter are a constant challenge to the adviser
• Student recruitment
• The adviser and current members must reach out to
  new students
• Student career fairs
• School open houses
• Classroom presentations
• Personal letters of invitation
• Incentive challenges with current members
• Brochures
• Guest speakers
• Field trips
• Begin early in the year when students are
  enthusiastic and not yet committed

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Promotion of the Organization

• Administrative support
• Required for success
• The adviser must work to inform administrators
  about the importance of the student organization
  by publicizing students involvement
• Newsletters
• Faculty meeting presentations
• Student presentations
• E-mails
• Invitation to social events
• In-service workshops

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Promotion of the Organization

• Advertising media
• Continually advertise student success stories to
  all stakeholders
• News releases and pictures should be sent to
  local newspapers and publications in community
  venues such as school newspapers, church
  bulletins, civic organization newsletters
• Encourage students to create and regularly update
  a chapter web site
• Utilize the schools broadcasting capabilities
• Contact local and civic groups to make student
  presentations