Missouri Assessment Program

1
Welcome!

• Missouri Assessment Program
• Spring 2008
• MAP Manuals Training

2
Meeting Norms

• Keep side-bar conversations to a minimum so that
  everyone can hear
• Follow along in your manuals and take notes if
  necessary
• Ask questions when clarification
  is needed
• Save questions that may be specific
  to your district for the break/after
  the session
• Place cell phones on mute or vibrate
• THANKS!

3
Test Coordinators Manual2008Produced by the
Department of Elementary and Secondary Education
in collaboration with CTB/McGraw-Hill
4
2008 MAP Test Coordinators Manual (TCM)

• The TCM is primarily focused on the
  responsibilities of
• District Test Coordinator (DTC)
• School Test Coordinator (STC)
• The TCM also contains
• An Overview
• Timelines
• A Glossary of Terms

5
Missouri Assessment ProgramMAP
2008Communication Arts.Grades 3-8
11Math...........Grades 3-8
10Science...Grades 5, 8 11
6
Dates to Remember

• Arrival of Materials
• Feb. 20-27, 2008..Test Coordinator packages
  to district
• March 3-14, 2008.Test Materials arrive in
  districts
• Testing Window
• March 31-April 25, 2008Administer Assessments
• Testing Materials
• April 11, 2008 Deadline for ordering
  additional testing materials without
  incurring additional shipping costs
• NOTE If testing materials are ordered after
  April 11,
• the district will be responsible for paying the
  shipping costs
• April 21, 2008Final deadline for ordering
  additional testing materials

7
Dates to Remember

• Return of Materials
• April 28, 2008Deadline to contact
  CTB/McGraw-Hill for pickup of testing materials
• May 1, 2008..Deadline for testing materials
  to be picked up by CTBs transportation vendor
• Test Results
• August-October 2008..Reports shipped to
  districts

8
DTC Responsibilities

• Checks, reviews and distributes testing materials
  to the STC
• Trains STC on MAP processes
• Assumes STC role when necessary
• Guarantees security for all testing materials
• Communicator between district and CTB
• (MAP Service Line 1-800-544-9868)
• Collects and returns all testing materials to
  CTB/McGraw-Hill

9
STC Responsibilities

• Receives and checks all testing materials from
  the DTC
• Assumes DTC role when necessary
• Guarantees security of all testing materials
• Disseminates Examiners Manuals
• Trains all Examiners
• Checks Group Information Sheets (GIS)
• Completes School/Group Lists
• Collects all testing materials after testing,
  checks and organizes materials for return to the
  DTC

10
Examiner Responsibilities

• Examiner responsibilities are addressed in the
  2008 MAP Test Examiners Manual provided for each
  grade 3-8, 10 and 11.
• Note All examiners (experienced or
  not) should receive training!

11
Summary of 2008 Changes (p. 2)

• 2008 MAP includes all required tests bound
  together in one book for grades 3-8
• Communication Art
• Mathematics
• Science
• Organized in this order

• High School Test Booklets are still individual
  content areas
• Math Grade 10
• Comm. Arts Grade 11
• Science Grade 11

• Scorable and unused test materials MUST be boxed
  separately.

• Content area labels are not required.

12
2008 Changes (cont.)

• Voluntary Social Studies assessment will not be
  offered in 2008.
• In 2009-2010 Government and American History are
  required EOC Assessments.

• Field test items are embedded throughout the
  operational form of the MAP this year.

• A Missing Test Materials Form is used to notify
  CTB of contaminated and/or destroyed test books.
• Form included in the Test Coordinators Kit.

13
2008 Changes (cont.)

• A single School/Group List for all books is being
  used this year.

• One Group Information Sheet (GIS) per grades 3
  -10
• Two GIS for 11th grade
• One GIS for C.A.
• One GIS for Science

14
2008 Changes (cont.)

• Changes in STC responsibilities now include
• Packing test materials in the return, shipping
  boxes and
• Affixing the return, shipping labels.

• Test materials are now required to be shipped in
  GREEN shaded boxes provided by CTB/McGraw-Hill.

15
2008 Changes (cont.)

• After testing, the STC should collect and
  securely destroy all Examiners Manuals.

• A 5 overage of test books is included in each
  schools shipment.
• Plus, a 5 overage is also sent to the DTC.

• Front cover of the test book has a new line for
  district and school name. This information is
  needed on books without pre-code labels.

• The Test Book Accountability Form replaces the
  Security Barcode Verification Form.

16
2008 Changes (cont.)

• Neither an SIS nor a blank test book will be
  returned for students taking the MAP-Alternate
  Assessment (MAP-A).

• A new bubble was added for the Blind/Visually
  Impaired student who does not read Braille
• 04 Oral Reading Blind/Partial Sight.

17
CORRECTION!

• An error exists on the 2008 8th/10th grade Math
  reference sheet that was already printed and
  shrink-wrapped.  DESE and CTB made the correction
  last May when the error was first discovered
  however, the corrected version did not make it to
  CTBs Manufacturing department.
• The second part of the Midpoint Formula should be
  (bd)/2, not (bc)/2. 
• An errata sheet (a correction sheet) was included
  in all boxes, notifying schools of the error and
  providing the correction. 
• Additionally, on DESES website, the corrected
  version has been posted that schools may download
  and print
• http//www.dese.mo.gov/divimprove/assess/map/docu
  ments/mathematics_reference_sheet.pdf

18
NCLB requires all eligible Missouri students to
take the MAP test. Only two groups are exempt
Guidelines for Testing (p. 3)

• Group 1 MAP-Alternate (MAP-A)
• Group 2 ELL students in the United States, 12
  months or fewer, may be exempt from
  taking only the Communication Arts test

19
Guidelines for Testing (p. 3)

• The following are examples of special
  populations
• IEP students
• The IEP team determines the individual
  accommodations for students
• Any accommodation should be bubbled on SIS
• Individual Accommodation Program (IAP 504)
  students
• IAP 504 students can receive the same
  accommodations as IEP students
• Any accommodation should be bubbled on SIS

Note For broken arms or hands, you are to mark
the scribe bubble. It is not appropriate to do a
504 plan for these students.
20
Guidelines for Testing (p. 4)

• Students Testing Out-of-District
• The DTC (where the student is enrolled) delivers
  the testing materials to the serving
  districts/agencies
• After testing, the completed materials are
  returned back to the DTC
• A GIS must be completed and placed with the
  book(s) to ensure student results are reported to
  the district of enrollment

21
Homebound Students
Guidelines for Testing (p. 4)

• Must take the test if they are receiving
  homebound services
• Must have test administered by a trained Examiner
  who guarantees the security of testing materials
• May be tested either at home or school

22
Homeschooled Students
Guidelines for Testing (p. 4)

• May take part in the MAP with the local district
  at the districts discretion
• Must test if enrolled in a MAP content area
• Must test at local school
• Each homeschooled student will have their own GIS
• Should not be in core data and will not have bar
  code label

23
Guidelines for Testing (p. 4)

• Missouri Virtual Instruction Program (MoVIP)
• Only non-public school students will be taking
  the MAP at designated testing centers across the
  state.
• A public school student will take the test in
  their regular districts window.
• DESE will identify and correctly
  process the scores after testing.

24
Student Make-up Sessions
Guidelines for Testing (p. 4)
25
Student Absences
Guidelines for Testing (p. 5)

• Write students name on front of the unused test
  book
• Affix student barcode label if accurate
• Complete SIS if student barcode label is
  inaccurate
• Code SIS for absences
• Return test book with scorable books

26
Large Print/Braille Procedures
Guidelines for Testing (p. 5)

• Must be transcribed to a Form A regular edition
  test book to receive score
• Large Print and Braille editions must be labeled,
  Contents transcribed to a regular test book --
  DO NOT SCORE
• Must return Large Print and Braille editions with
  the unused testing materials
• See Braille Omit Return Instruction Sheet for
  specifics on handling and packaging

27
Translators
Guidelines for Testing (p. 5)

• For Mathematics and Science MAP Assessments only
• Tests can be read to students in their native
  language
• ELL students can use their native language to
  give oral or written responses to assessment
  items
• ELL students responses must be translated into
  English and scribed verbatim into a regular test
  book
• Translators must be trained in administering the
  MAP
• Translators can review tests before administering
  the test in a secure environment
• Translators must guarantee security of MAP
  testing materials
• ELL accommodation codes apply (see Examiners
  Manual codes).

28
Invalidations
Guidelines for Testing (p. 6)

• Three categories for test invalidation
• Student discovered cheating
• Examiner paraphrased test questions in any
  content area
• Examiner reads any part of the Communication Arts
  test to student(s) other than students who are
  Blind/Visually impaired who do not read Braille.
  
• Note for ELL This includes reading CA test
  in native language.

29
Invalidation Procedures for Cheating
Guidelines for Testing (p. 6)

• The STC must
• Be in agreement with Examiner regarding the test
  invalidation
• Complete the Teacher Invalidation grid on the SIS
• Provide demographic information to the DTC
• Include invalidated test materials with the
  scorable testing materials
• The DTC must
• DTC sends written communication to the Director
  of Assessment at DESE and a copy to Director of
  Accountability, Data and Accreditation. Also
  retain a copy in district files.

30
Invalidation Procedures for Accommodations
Guidelines for Testing (p. 6)

• These accommodations will invalidate the MAP
  test
• Examiner paraphrases test items in any content
  area
• Examiner reads any part of the Comm. Arts test to
  students other than students who are
  Blind/Visually impaired who do not read Braille
• Note for ELL This includes reading CA test
  in native language
• The appropriate accommodation bubble should be
  filled in
• for these accommodations. Do not bubble Teacher
  
• Invalidation when using these accommodations.
• Teacher Invalidation is only for cheating.

31
Test Coordinators Roles (pp. 7-8)

• Checklists for DTC and STC
• Convenient checklists are provided to the DTC and
  STC on pages 7 and 8 of the TCM
• DTC and STC must ensure all functions are
  completed
• DTC and STC share responsibilities for both
  checklists if either are not available to fulfill
  their duties

32
Test Coordinators Roles (p. 9)

• Student Barcode Labels
• Student barcode labels are in the Test
  Coordinators Kit
• Student barcode labels include
• Information from MOSIS Phase III (pre-code
  system)
• Biographical information (but not all
  biographical data) from the pre-code file
• CTB-McGraw-Hill prints and provides
• One biographical master label
• Two student barcode labels
• DTC and STC do the following
• Check student barcode label against the student
  pre-code roster for accuracy
• Determine accuracy of labels
• Handle exceptions appropriately

33
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34
Handling Student Barcode Labels
Error in Student Name, Birth Date, Gender,
Race/Ethnicity, and MOSIS ID
Dont use barcode
bubble in all info on
the SIS
Place two blank labels over the incorrect label
and then bubble in all information on the SIS
If label is affixed and then found to be wrong
35
Using Student Barcode Labels
Wrong student label is affixed
Place blank label over incorrect label and then
affix correct label
No student barcode label
Notify local student data management person to
enroll/submit the student in core data. Bubble
in all info on SIS Leave barcode area blank!
36
Step 1 Review Testing Materials (pp. 11-12)

• Test Coordinators Packet
• DTC folder
• STC folder
• Testing Materials
• If not sufficient materials to administer the
  test immediately call Missouri Assessment
  Program Service Line 1-800-544-9868 (DTC)
• See Order Additional Testing Materials Chart
  deadline dates on page 12

37
Step 1 Review Testing Materials (p. 11)

• DTC Folder
• District Packing List
• District Cover Letter
• Materials Ordering and Inventory Information
  Flyer
• Test Book Accountability Form
• Add/Short Form District
• Missing Test Materials Form
• Braille Omit Return Instruction Sheet
• Student Barcode Label Instruction Sheet
• Test Coordinators Manuals
• Blank District Return Shipping Labels
• Blue for scorable materials
• White for unused inventory

38
Step 1 Review Testing Materials (p. 11)

• STC Folder
• School Packing List
• School Cover letter
• Add/Short Form School
• Braille Omit Return Instruction Sheet
• School Group Lists (SGL)
• Group Information Sheet (GIS) for each teacher
  and grade
• Test Coordinators Manuals
• Blank Green stock labels
• Return Shipping Labels
• Blue for scorable materials
• White for unused Inventory
• Student Barcode Label Instruction Sheet
• Student Pre-code Roster
• Blank Barcode Label Stock
• Student Barcode Labels

39
Step 1 Review Testing Materials (p. 12)

• Testing Materials
• Packaged by school
• Shipped to the districts office or the
  designated address used in the online order
• Included
• Examiners Manuals
• Test books
• Large white envelops
• Ancillary testing materials

40
Step 1 Review Testing Materials (p. 12)

• Verify Shipment
• Compare packing list material against shipment
• Follow procedures for ordering more materials if
  needed, using Add/Short Form

41
MAP Spring 2008Ordering Additional Testing
Materials Missouri Assessment Program Service
Line 1-800-544-9868
42
Step 2 Distribute Testing Materials (p. 13)

• Security Barcode
• Used for test book security
• Used for inventory each book consecutively
  numbered
• Used to ensure 100 accountability of test books
• Used for missing inventory reports generated by
  CTB/McGraw-Hill
• Used by DESE to track barcode numbers, district
  and school name
• Located on lower right-hand corner directly above
  Spring 2008

43
Step 2 Distribute Testing Materials(p. 13)

• Test Book Accountability Form
• This form replaces the past Security Barcode Form
• Deals with the security barcode information
• One copy is needed for each school in the
  district
• The form is used to ensure 100 accountability of
  test books
• Instructions for the DTC and STC are outlined on
  page 13 - 15 in TCM
• Pretest and post-test responsibilities regarding
  the form apply to both the DTC and STC
• This form or a copy of it is never given to the
  Examiners

44
Step 2 Distribute Testing Materials(p. 13)

• DTC Pretest Administration
• Maintains security
• Tracks security barcodes to confirm start and end
  barcode numbers for each shrink-wrapped bundle
  using Test Book Accountability Form
• Matches numbers with packing list
• Reports discrepancies to CTB
• Check that each STC has the testing materials
  that they need

45
Step 2 Distribute Testing Materials(p. 14)

• STC Pretest Administration
• Maintains security
• Open shrink wrap bundle and verify bar code order
  of the test books and packing list
• Report any discrepancies on the Test Book
  Accountability Form and notify DTC
• Keep Test Book Accountability FormDo not give to
  Examiners

46
Step 2 Distribute Testing Materials(p. 14)

• Examiners Pretest Administration
• Maintains security
• Count and document the number of books received
• Document bar code information

47
Step 2 Distribute Testing Materials(pp. 14-15)

• Examiners Post-Test Administration
• Maintains security
• Assemble and organize testing materials to return
  to the STC
• Count books and verify barcode
• Check SIS accuracy
• Separate used and unused books
• Place the To-Be-Scored test booklets in large
  white envelopes (Do NOT seal the envelopes)

48
Step 2 Distribute Testing Materials(p. 15)

• STC Post-Test Administration
• Maintains security
• Verify return of all test booklets
• Complete lines 6 7 on Test Book Accountability
  Form
• Separate To-Be-Scored from the unused test
  books and put them in separate boxes (DO NOT seal
  the envelopes)
• Affix the shipping labels on all boxes (blue or
  white)
• Return all boxes and the Test Book Accountability
  Form to DTC
• Keep a copy of the Test Book Accountability Form
  and any other documentation in your records
• Any books not accounted for should be documented
  on Lines 9 and 10 of Test Book Accountability
  Form.
• STC is responsible for 100 rate of return of all
  test books

49
Step 2 Distribute Testing Materials(p. 16)

• DTC Post-Test Administration
• Maintains security
• Verify accuracy of the Test Book Accountability
  Form from each school
• Check for signatures
• Fax all Test Book Accountability Forms from your
  district to CTB
• Verify documentation of any contaminated test
  books (see page 16)

50
Step 2 Distribute Testing Materials(p. 16)

• DTC - Contaminated Test Books
• Examiner notifies STC
• Contaminated book must be
• Recopied to new test book (same form) the
  STC/DTC or the student may have to start over
  with a new book
• Securely destroy test at site
• Complete a Missing Test Materials form
• Complete an explanation with security bar number
  and demographic information
• Fax copies of all documentation to CTB
• When sending completed Test Book Accountability
  form to CTB, be sure to attach letters pertaining
  to contaminated test books

51
Step 2 Distribute Testing Materials(pp. 16-17)

• Ordering additional materials
• Each school will receive a 5 overage
• The district will receive a 5 overage
• Use school and district overage before ordering
  new materials
• DO NOT SHARE TEST BOOKS BETWEEN SCHOOLS

52
Step 2 Distribute Testing Materials

• Steps in the Life Cycle of Test Administration
• DTC guarantees the security of the testing
  materials.
• DTC distributes the materials to all STC in the
  district.
• DTC delivers appropriate testing materials for
  out-of-district students, prior to the first day
  of testing. Also, the DTC makes arrangements for
  returning materials after testing is complete.
• STC distributes the 2008 MAP Examiners Manuals
  to all who will administer the test as soon as
  possible.
• STC collects all student draft work and scratch
  paper and securely destroys after testing.
• DTC saves their folder and boxes for use after
  test administration.

53
Step 2 Distribute Testing Materials

• Securing Testing Materials (p. 17)
• Testing materials shall not be photocopied,
  duplicated, or made accessible to non-testing
  personnel
• Test books shall not be viewed by Examiners prior
  to testing
• NOTE The exceptions are ELL translators and
  Special Education teachers who are pre-
  selecting items
• Testing materials shall not be left in an
  unsecured area at any time, for any reason --
  must be locked in room or cabinet at school or
  district office before, between and after testing
  sessions
• Test books shall not be shared between schools

54
Step 2 Distribute Testing Materials

• Each Examiner should have the following (p. 18)
• Examiners Manual for appropriate grade level
• Appropriate quantities of books, manipulatives
  and reference sheets
• Student barcode labels for each student
• Pre-coded Group Information Sheet (GIS)
• One for each grade, 3-8
• One for Grade 10 Mathematics
• One for Grade 11 Communication Arts
• One for Grade 11 Science
• No separate GIS for Special Education students
• Appropriate quantity of large white envelopes
  (each holds approximately 5-10 books)

55
Break!
56
Step 3 Collect Testing Materials

• Instructions for the STC
• Bulleted items on pages 19 and 20 are used to
  ensure that all tasks are completed appropriately
• A test book is returned for every eligible
  student (except MAP- A students)
• One test book is returned for each student,
  except Grade 11, where two books will be
  submitted per student CA and SCI
• Check for student bar code label or completed SIS
• Students name is on the front of the test book -
  if there is no bar code, the district and school
  name must be written on the front of the test
  book
• All Examiners Manuals, manipulatives, reference
  sheets, writing prompt drafts, scratch paper, and
  contaminated test books are securely destroyed

57
Step 3 Collect Testing Materials

• Instructions for STC Marking in test booklets
• In order to be scored properly, the following
  must take place
• Test books completed in ink are transcribed into
  another test book with a non-mechanical 2 pencil
• Student responses written on coding
  tracks/margins are erased and transcribed onto
  the response line or box
• All stray marks on the coding track are erased
• All underlining of text is erased around the
  answer choices
• 5. Test books marked with highlighters are
  transcribed into other test books for scoring

58
Step 4 Check the Organization of
Materials Collected (p. 21)

• Instructions for the School Test Coordinator
• Collect large white envelopes with test books in
  the exact order prescribed on page 21-22
  information on the front of each envelope should
  be completed.
• Large white envelopes should contain the
  following
• A completed GIS for each testing grade or group
• MAP test books with student barcode labels and/or
  completed SIS (remember that for each invalidated
  test, the test book with a completed SIS must be
  placed in the envelope)

59
Step 4 Check the Organization of Materials
Collected (p. 21)

• Instructions for the School Test Coordinator
• Unused books include
• Test books which are damaged or have
  manufacturing errors
• Test books written in a language other than
  English
• Test books that are partially used (child moved
  before completing a content test)
• Test books that are Braille/Large Print editions
  with contents transcribed to a regular test
  bookContents transcribed to a regular test book
• DO NOT SCORE should be written on the front and
  back of each of these test books.

60
Step 4 Check the Organization of Materials
Collected (p. 21)

• Instructions for the School Test Coordinator
• Clarification on partially used
  books/student moving
• A child completes a content of the test and moves
  
• The MOSIS Core Data file that is submitted in
  April must be updated.
• If the child is officially removed from
  school attendance records, core data will
  capture the updated information. Write DO NOT
  SCORE across the CONTENT TEST, not the whole test
  book, which is incomplete due to the child
  moving. The test book should be returned for
  scoring.
• Do not fill in the absentee spaces for any
  incomplete sessions after the child has
  un-enrolled.

61
Step 4 Check the Organization of Materials
Collected (pp. 21-22)

• Instructions for STC
• To prepare materials for the DTC
• White envelopes should remain unsealed for the
  DTC to verify contents
• Be certain that a student has only one test book
  - if their responses are in more than one test
  book, transcribe them into one test book
• Only responses in regular edition test books will
  be scored

62
Step 5 Check Student Information Sheet (SIS)
(pp. 23-24)

• Physical Conditions of test book and SIS can
  affect/interfere with scoring. Those conditions
  are listed on pages 23-24.
• Biographical data must be checked on the barcode
  label pre-code roster
• SIS of the test book must be completed only when
• Pre-coded student barcode label cannot be used
• Pre-code roster information is inaccurate for a
  student
• A completed SIS and/or a test book with a student
  barcode label must be received for every eligible
  student

63
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64
Step 6 Check Group Information Sheet (GIS) (p.
28)

• Each Group/Examiners materials MUST be grouped
  together
• GIS provides data that is used on reports
  notify the DTC if any errors exist on the GIS
• GIS is submitted for each grade, except Grade 11
  which requires two (Communication Arts Science)
• GIS has both hand-entered and pre-coded
  information both must be accurate
• GIS is scannable and cannot be photocopied
• GISs are placed on top of test books whose
  scores are to be reported togethersee picture on
  page 30

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66
Step 7 Complete School/Group List (SGL) (pp.
31-33)

• SGL is used by CTB McGraw-Hill to inventory test
  books
• SGL can be photocopied
• SGL should have an entry for every GIS that was
  completed
• SGL information includes
• Pre-coded
• District Name and code number
• School Name and code number
• County Code Number
• Hand-written
• Contact persons name, email and phone number
• Group Name is identical to Teacher Name/Grade
  Level on GIS
• Grade
• Grade 11 only, indicate Communications Arts or
  Science
• Total number of scorable books being returned
• Sample SGL on page 32
• Directions for completing fields on page 33

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68
Step 8 Organize Materials for the DTC (pp.
34-35)

• The STC will
• Reuse the CTB/McGraw-Hill green-shaded boxes in
  which testing materials arrived
• Package the following scorable materials
• School/Group Lists
• Large white envelopes, organized by grade in
  ascending order, accompanied by GIS forms
• Package unused test books
• Affix shipping labels on the side of each box and
  number each set of boxes separately
• Blue labeled on scorable books, numbered 1 of X,
  2 of X, etc.
• White labels on unused books, numbered 1 of X, 2
  of X, etc.
• Send materials to the DTC in unsealed boxes

69
Step 9 Package and Ship Testing Material (pp.
36-38)

• The DTC will
• Ensure all testing materials are received
  from each school in the district
• Verify TCM instructions for the STC were followed
  exactly
• Contact any STC who delays returning materials
• Add enough packing material to secure tests
• Schedule testing material pickup online
• Schedule pickup no later than April 28, 2008
• Follow instructions outlined in TCM on page 37-38
• Fax Test Book Accountability Forms to
  CTB/McGraw-Hill

70
2008 Ancillary Forms for MAP

• The forms below are posted at
• http//www.dese.mo.gov/divimprove/assess/map/
• Under MAP IMPLEMENTATION RESOURCES
• Test Book Accountability Form
• District Add/Short Form
• School Add/Short Form
• School/Group List (SGL)
• Student Barcode Label Instruction Sheet
• Missing Test Materials Form
• Braille Omit Return Instruction Sheet
• Test Coordinators Manual
• Various Cover Letters

71
Level Not Determined (LND)
Glossary of Terms (pp. 39-41)

• This designation is for students who did not
  receive a MAP score for any one of the following
  three reasons
• An SIS is returned to CTB/McGraw-Hill with a
  blank test book
• A student does not attempt any items in one or
  more content areas of the MAP
• A student is absent all 3 sessions

72
QUESTIONS
73
MAP Examiners Manual 2008Produced by the
Missouri Department of Elementary and Secondary
Education in collaboration with CTB/McGraw-Hill
74
Missouri Assessment ProgramMAP
2008Communication Arts.Grades 3-8
11Math...........Grades 3-8
10Science...Grades 5, 8 11
75
Each assessment could require three to five hours
of test administration time and may include any
of three types of test items

• Selected response
• Constructed response
• Performance events

76

• Field Test Items
• Are embedded throughout the test
• Added time to the testing period
• Saves districts and DESE time since no
  stand-alone field test is needed

77

• This Examiners Manual is constructed so that an
  Examiner could administer more than one content
  area in a grade level using one manual.
• Steps 1-4 Contain the same information in all
  content areas
• Step 5 Contains test administration directions
  specific to Communication Arts, Mathematics,
  and Science for relevant grade level
• Steps 6-8 Contain the same information in all
  content areas

78
Table of Contents

• Step 1 Preparing for Testing and
  Testing Schedule
• Step 2 Organize Your Classroom
• Step 3 Check Your Testing Materials
• Step 4 Before Testing
• Step 5 Administer the Test
• Step 6 Invalidations and Make-ups
• Step 7 After Testing Student Status Coding
• Step 8 Assemble Materials for Return
  
• Glossary

79
Glossary

• Last 2 pages in each Examiners Manual
• An extensive list of terms and definitions
• Terms used for MAP materials and administering
  the assessment
• Helpful resource while reviewing the
  procedures/guidelines for administering the MAP

80
Step 1 Preparing for Testing (Pages 1-4)

• Testing Schedules Page 1 for all content areas
• Review the test directions in the Examiners
  Manual in advance
• Test books shall not be viewed by Examiners
  before testing
• NOTE The exceptions are ELL translators and
  Special Education teachers who are
  pre-selecting items.
• Some sessions are strictly timed. Other sessions
  allow students who are making adequate progress
  to complete the test
• Each test session must be completed in one
  sitting
• Proctors One proctor for every 20 students in
  excess of 30
• Accommodations Discussed in Step 7 (IEP, ELL)

81
Use Standardized Testing Procedures

• 1. Follow the instructions to ensure similar
  testing conditions are used in all classrooms
• Read test directions exactly as written
• Observe time allowances for strictly-timed
  sections
• 2. Verify that students understand the directions
  and how to mark answers
• Test directions in the manual can be paraphrased
• Test items and student directions CANNOT be
  paraphrased

82
Use Standardized Testing Procedures

• 3. Encourage students to attempt ALL items
• TESTS MAY NOT BE RETURNED TO STUDENTS TO COMPLETE
  OR CORRECT INCOMPLETE OR INACCURATE ANSWERS!

83
Large Print and Braille

• Accommodations must be coded on SIS on inside of
  front cover of the test book
• Manipulatives are included with Braille and Large
  Print editions
• Brailler can be used for the Braille edition
• Braille and Large Print test books must be
  transcribed to regular test book
• Braille and Large Print test books are handled
  differently than regular edition test books.
  Refer to BRAILLE-OMIT Instruction Sheet for
  handling and packing Braille Omit test books
• Braille-Omit test books have special
  instructions. Mark the Braille and Large Print
  book with the words, Contents transcribed to a
  regular test book. DO NOT SCORE, and return to
  CTB/McGraw-Hill with the unused test books

84
Step 2 Organize Your Classroom (Page 4)

• Plan and organize for
• Distributing and collecting materials
• Making seating arrangements
• Using a Do Not Disturb Sign
• Noting start and stop times on the board for the
  timed sections of the test

85
Do remove all information that might cue students
about test content or process
FOUR DOS FOR EXAMINER
Do eliminate noise distractions
Do prepare students the day before the test to
get a good nights sleep
Do remind students to use ONLY No. 2 pencils to
bubble in their answers
86
Dont limit students -- encourage students as a
group to attempt all items
FOUR DONTS FOR EXAMINER
Dont correct answers that are wrong
Dont return books to students who have
completed their test
Dont ask students to finish incomplete answers
after time has expired in any of the sessions
87
Step 3 Check Your Testing Materials(Pages 5-7)

• Examiner materials
• Examiners Manual
• Student barcode labels
• Test Books
• Manipulatives - Have all manipulatives
  punched-out prior to testing
• One Group Information Sheet (GIS) per
  Examiner/Grade
• Large white envelopes
• A box or envelope for unused test books
• Do Not Disturb sign (not provided)

88

• Student Materials
• Items not provided with the tests
• Writing instruments students must use
  non-mechanical, No. 2 pencils
• Scratch paper for all Mathematics sessions and
  draft paper for Communication Arts Session 2 (PE
  only)
• Book markers (such as blank paper strips or index
  cards)

89

• Ancillary Materials for Mathematics
• Manipulatives
• Students will be provided with a standard set of
  manipulatives for use during the test. No other
  classroom sets of manipulatives will be allowed.
  BLANK graph/grid paper is acceptable for scratch
  paper.
• Reference Sheets
• Grades 3 through 7 will not be provided a
  reference sheet necessary formulas and
  conversions will be included with the item.
• Grades 8 and 10 will be provided with a
  reference sheet that contains formulas and
  conversions.
• Calculators
• Grades 3 through 5 will not be allowed to use
  calculators during any session of the test.
• Grades 6 through 10 will not be allowed to use
  calculators during Session 2 part 1. If schools
  choose to use calculators on the other parts of
  the test, students should be given advanced
  notice and access to a calculator.

90
CORRECTION!

• An error exists on the 2008 8th/10th grade Math
  reference sheet that was already printed and
  shrink-wrapped.  DESE and CTB made the correction
  last May when the error was first discovered
  however, the corrected version did not make it to
  CTBs Manufacturing department.
• The second part of the Midpoint Formula should be
  (bd)/2, not (bc)/2. 
• An errata sheet (a correction sheet) was included
  in all boxes, notifying schools of the error and
  providing the correction. 
• Additionally, on DESES website, the corrected
  version has been posted that schools may download
  and print
• http//www.dese.mo.gov/divimprove/assess/map/docu
  ments/mathematics_reference_sheet.pdf

91
Mathematics GLE Glossary Update

• Teachers need to be aware of the new
• definitions for
• Rule
• Number Sentence
• Go to the DESE website and check for
  the updated Glossary

92

• Ancillary Materials for Communication Arts
• Grade 3 A standard dictionary and extra paper
  for writing first drafts may be used
  only during Session 2.
• Grades 7 and 11 A standard dictionary,
  thesaurus, grammar handbook, and extra paper for
  first drafts may be used during Session 2.
• Grades 4, 5, 6, 8 No tools may be used for any
  sessions of the test.

93

• Ancillary Materials for Science
• Reference Sheets
• Grades 5 and 11 will not be provided a
  reference sheet. Necessary formulas and
  conversions will be included with the item.
• Grade 8 will be provided with a reference sheet
  that contains formulas and conversions when
  required by particular items.
• Calculators
• Grades 5, 8 and 11 will not be allowed to use
  calculators during any session of the test.
• Rulers
• Grades 5 and 8 will need to use the rulers from
  the mathematics manipulatives.
• Grade 11 may use the ruler or straight edge for
  graphing purposes.

94
Security Shall Nots

• Testing materials shall not be photocopied,
  duplicated, or made accessible to non-testing
  personnel
• Test books shall not be viewed by Examiners
  before testing
• NOTE The exceptions are ELL translators and
  Special Education teachers who are
  pre-selecting items
• Testing materials shall not be left in an
  unsecured area at any time, for any reason --
  must be locked in room or cabinet at school or
  district office before, between and after testing
  sessions
• Testing materials shall not be discussed between
  Examiners
• Test books shall not be shared between schools

95
Security Barcode

• Each test book has a unique barcode, numbered in
  consecutive order for security and inventory
• Security barcodes are located on the lower
  right-hand corner of the student test book
• Barcodes should be checked by DTC and STC, and
  books counted by the Examiner

96
Use of Translators

• All tests, except Communication Arts, may be read
  to ELL students in their native language
• ELL students may give responses orally or in
  writing in their native language
• All written responses must be transcribed
  verbatim to another MAP test book
• Translators must be trained in giving the MAP

97
Step 4 Before Testing(Pages 7-9)
Affix the barcode label Do not complete the SIS
When all information on the student pre-code
roster is correct
Dont use barcode Bubble in ALL info on SIS
Error in Student Name, Birth Date,
Race/Ethnicity, Gender, MOSIS State ID
Place one blank label over the incorrect label -
then affix correct label
Wrong student label is affixed
98
Using Student Barcode Labels
Place 2 blank labels over incorrect label Bubble
in all info on SIS
Label attached with error in Student Name, Birth
Date, Race/Ethnicity, Gender, MOSIS State ID
No student barcode label
Enroll/submit to core data Leave barcode area
blank Bubble in all info on SIS
99
How to Fill Out the SIS (Page 8)

• Student Name
• Birth Date
• Race/Ethnicity
• Gender
• MOSIS State ID

100
(No Transcript)
101
Step 5 Administer the Test(Begins on Page 11.
Section 5 will vary in length depending on grade
level or content being tested.)

• Help students relax and be positive
• Explain the purpose of the test
• Point out that some items may be more difficult
  or may be new to students they are not expected
  to know all the answers. They are only expected
  to do their best.

102
Specific Instructions for Test

• Examiners instructions are arranged by grade
  level across content areas
• Content area is in alphabetical order
  Communication Arts, Mathematics, and Science
• Sample questions are illustrated and printed in
  the Examiners Manual for each content
• A starting/stopping time graphic is printed for
  Examiners to follow
• Sessions cannot be split over 2 days or over
  lunch periods
• Break times are printed in the Examiners Manual
• Notice the wording about not paraphrasing test
  questions and pronouncing only one word per
  sentence

103
Step 6 Invalidations and Make-upsPage 35 (Page
numbers will vary due to variation in Step 5)

• Three categories for test invalidation
• Student discovered cheating
• Examiner paraphrased test questions in any
  content area
• Examiner reads any part of the Communication Arts
  test to student(s) other than students who are
  Blind/Visually impaired who do not read Braille.
  
• Note for ELL This includes reading CA test in
  native language.

104
Invalidation Procedures for CheatingThe STC
must
Step 6 Invalidations and Make-upsPage 35 (Page
numbers will vary due to variation in Step 5)

• Be in agreement with Examiner regarding the test
  invalidation
• Complete the Teacher Invalidation grid on the SIS
• Provide demographic information to the DTC
• Include invalidated test materials with the
  scorable testing materials
• The DTC must
• DTC sends written communication to the Director
  of Assessment at DESE and a copy to Director of
  Accountability, Data and Accreditation. Also
  retain a copy in district files.

105
Invalidation Procedures for Accommodations
Step 6 Invalidations and Make-upsPage 35 (Page
numbers will vary due to variation in Step 5)

• These accommodations will invalidate the MAP
  test
• Examiner paraphrases test items in any content
  area.
• Examiner reads any part of the Comm. Arts test to
  students other than students who are
  Blind/Visually impaired who do not read Braille.
• Note for ELL This includes reading CA test
  in native language.
• The appropriate accommodation bubble should be
  filled in
• for these accommodations. Do not bubble Teacher
  
• Invalidation when using these accommodations.
• Teacher Invalidation is only for cheating.

106
Make-up sessions for students who are absent
during one or more sessions of the MAPIf a
student is absent for one or more testing
sessions and cannot participate in make-up
testing sessions, follow the procedures in the
Examiners Manual listed in Step 6
Make-ups
107
Step 7 Student Status CodingPage 36 (Page
numbers will vary due varying length of Step 5)
How to fill in Student Status

• If necessary, the appropriate school personnel
  are responsible for completing the lower portion
  of the SIS after the last day of testing
• The lower portion of the SIS is used for student
• status coding
• Accommodation Codes for IEP, IAP and ELL
• student ONLY
• Descriptions for accommodations for students with
  an IEP are provided in Step 7

108
Accommodations Footnotes

• Please observe the footnotes at the bottom of
  Accommodations pages (37-38)
• Oral reading of CA except for blind students who
  do not read Braille
• Paraphrasing test questions invalidates that
  students scores for accountability purposes.
• If paraphrasing is used, student scores cannot be
  compared with scores generated under standard
  conditions.
• Use of magnifying equipment, amplification
  equipment, graph paper, and testing with the
  teacher facing student are not listed as
  accommodations because these are no longer
  required to be reported as accommodations for the
  MAP tests.

109
Students Not Tested in Content Area Assessments

• Only two groups of students are not required to
  take the MAP
• MAP Alternate (MAP-A) students
• ELL (English Language Learner) in the United
  States 12 months or fewer at the time of
  administration of MAP assessments may be exempted
  from the Communication Arts test. All other
  content areas must be assessed.

110
Step 8 Assemble Materials for ReturnPages
40-45 (Page numbers will vary due to Step 5)

• Checklist after testing
• All student barcode labels are accurate and
  attached correctly
• All student identifying information is correct
  and complete according to Step 7
• The SIS should not be damaged or torn
• All applicable accommodations are completed
  accurately
• Non-mechanical, No. 2 pencil was used
• Test books with issues/problems were transcribed
  and recorded
• (Continued on next slide)

111
Step 8 Assemble Materials for ReturnPages
40-45 (Page numbers will vary due to Step 5)

• Checklist after testing
• All loose papers, scratch paper, manipulatives
  and Examiners Manuals are removed and securely
  destroyed.
• The STC completes and checks Group Information
  Sheets (GIS)
• Examiners must count the test books against the
  pretest total both used and unused
• Organize test books whose scores are to be
  reported together

112
Step 8 Assemble Materials for ReturnPages
40-45 (Page numbers will vary due to Step 5)

• Organize materials as shown on picture of
  envelope (page 44)
• MAP test books each with a student barcode
  label or with a completed SIS
• 2. GIS for class/group
• NOTE Do not seal the envelopes. The DTC will
  verify the contents before sealing them.

113
Large White Envelopes

• Each envelope will hold approximately 510 test
  books, depending on grade level
• If an Examiner has more than one envelope, put
  the GIS in the Examiners first envelope with as
  many test books as will fit. (See Step 1 for the
  proper handling of the Large Print and Braille
  editions of the test books)
• If multiple envelopes are needed to hold large
  groups of books, the envelopes should be bundled
  together and marked on the front upper-left
  corner 1 of X, 2 of X, 3 of X, etc., with
  X being the total number of envelopes
• The information requested on the front of each
  envelope must be completed

114
Step 8 Assemble Materials for ReturnPages
40-45 (Page numbers will vary due to Step 5)

• Unused test books, Large Print, and Braille test
  books can be placed in a box together labeled
  Unused Test Books
• Draft copies of writing prompt and scratch paper
  should be given to STC for secure destruction.

115
What should I do if a problem occurs?

• For any problems or questions, contact the STC
  who will, in turn, contact the DTC.
• The DTC is the sole channel for all communication
  between districts and CTB MAP Service Line.

116
Expanded MAP Spring 2008
For specific information regarding all content
assessment sessions, number of items, etc., go to
www.map.missouristate.edu

• PowerPoint Presentation Prepared by
• The Assessment Section, DESE
• Revised February 22, 2008

117
Quality Assurance Visits

• The 2008 Quality Assurance letter to the
  superintendents and the observation/questionnaire
  are on the DESE Assessment website. These
  documents are for districts to use to ensure
  quality security of assessments and assessment
  procedures.
• SOME DISTRICTS MAY BE RANDOMLY SELECTED FOR A
  VISIT FROM THEIR RIF DURING TESTING!
• http//dese.mo.gov/divimprove/assess/map/index.htm
  l

118
Contact Information

• Please contact the MAP Office with any questions!
• [phone]
• [phone]
• www.map.missouristate.edu
• REGIONAL INSTRUCTIONAL FACILITATORS
• Trish Goddard, Mathematics
• Goddard_at_missouristate.edu
• Danielle Sellenriek, Communication Arts
• DSellenriek_at_missouristate.edu
• Barbara St. Clair, Science
• bst_at_missouristate.edu

119
Thank You!

• Please fill out an evaluation form and leave
  it on the table
• Please return borrowed copies of the manuals
• Please return borrowed highlighters
• GOOD LUCK!
• HAVE A POSITIVE ASSESSMENT SEASON!