MinPlan

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MinPlan

• An integrated, computerbased planning system for
  faculty and students at Åbo Akademi University
• Heidelberg 13.12.2006

2
Starting point

• The Bologna process 1999 changes in the degree
  structure
• Finnish government programme 2003 demands on
  shorter study times, fewer dropouts, more
  systematic approach to academic studies, higher
  quality, more degrees, intensified student
  counselling
• University Act 2005 Restrictions concerning
  length of study

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Requirements

• Supporting leadership
• Ministerial pressure and financing
• Interested planning staff
• IT-support internally and externally
• Databases staff, students, courses, completed
  courses
• Other classroom reservation, schedule planning

4
The overarching plan
STUDY OFFERING AND YEARLY PLANNING
RECRUITING AND GUIDANCE
APPLICATION AND ADMISSION
ENROLMENT AND REGISTRATION
STUDIES DURING THE ACADEMIC YEAR
GRADUATION AND DIPLOMA
CONTINUING EDUCATION AND SUPPLEMENTARY STUDIES

• Meticulous process description
• Testing processes and modules on study
  administration expertise
• Adjustments before computer programming

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Study offering and yearly planning

• Each study programme is described in detail with
  regulations and options
• Each course is described in detail with workloads
  and direct possibility to borrow course books
  from the library
• Each course is put into the programme schedule
  and changes are reported to teachers and students
  in question

6
Arrival of new students

• Every new student gets a student tutor
• All students get teacher tutors who can be
  changed through the studies
• During the orientation to studies each student is
  taught to use MinPlan and make his or her own
  study plan
• MinPlan helps both students and tutors to make
  the students plan right

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Making Bologna work

• In case the student wants extramural studies to
  be included in the degree or other studies to be
  excluded, this can be observed in the plan
• The plan helps the student to get a degree
  without unintended extra studies and with an even
  workload through studies

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Advising is easier

• The student can send the study plan to all sorts
  of counsellors at the university for help
  (general counselling, career services)
• The student can use the plan to explain problems
  and declare plans to student support people
• The student can explain all wishes concerning the
  content of his or her degree
• Once a year an obligatory counselling is held

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Courses and examinations

• Students can express interest or register for
  courses/examinations
• Teachers can get information on preliminary
  interest for courses, demand registration when
  necessary and select students for courses and
  examinations when necessary
• Examination results are registered and can be
  seen in the students study plan

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Other issues

• Course evaluation will be managed through the
  same system
• An information net is integrated with system
  generated messages and possibilities to inform
  selected individuals or groups
• External information about studies etc. will be
  linked to this system

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