Changes to STEP for 2002-03

1
Changes to STEP for 2002-03
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Verification Reports

• New accountability reports required for NCLB
  cohort performance index, cohort graduation rate,
  district cohort report
• NYS English as a Second Language Achievement Test
  (NYSESLAT) Report (not required)
• Grade enrollment report
• Component retest report
• Eliminate AGE report
• Provide detail reports for data verification that
  can be run before Level 1 errors are fixed.

3
Improvements to Make STEP More User-Friendly

• Modify import/append procedures
• Reformat error log - add student name, give more
  specific information about error
• Disable fuzzy match on date and RCT for
  student not eligible for safety net errors
• Redefine certain program service elements to be
  district-level (disability, grade, 504 status,
  safety net eligibility)

4
Other Changes

• New program service code for walk-ins
• New program service codes for school choice and
  supplemental services
• Require legitimate school code - prohibit BEDS
  0000 and 0999
• New exit reason code for students who earned IEP
  diploma or local certificate and continued
  enrollment
• New edits to
• prohibit overlapping grade records
• detect invalid scores in assessments table (ABS
  or EX)
• require gender when data are keyentered

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Students who must be reported in 2002-03

• All students reported in STEP 2001-02
• All students not reported in STEP 2001-02 who
• were enrolled in grade 912 during the 200203
  school year (or were ungraded and 16 years of age
  or older on June 30, 2003), or
• dropped out of school between July 1, 2002 and
  June 30, 2003, including students who were below
  grade 9 (and ungraded students under the age of
  16 as of June 30, 2003), or
• who took a secondary-level assessment between
  August 2002 and June 2003, including students
  below grade 9 during the 200203 school year and
  ungraded students under the age of 16 as of June
  30, 2003.

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Assessments that must be reported in 2002-03

• All Regents examinations, regardless of
  administration date
• All component retests, regardless of
  administration date
• All RCTs administered between August 2002 and
  June 2003 and all RCTs administered prior to
  August 2002 for students eligible for the safety
  net
• All second language proficiency examinations
  administered in June 2003
• All Introduction to Occupations examinations
  administered between August 2002 and June 2003

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Assessments that must be reported in 2002-03

• All New York State Alternate Assessments (NYSAAs)
  (secondary-level), regardless of administration
  date
• Results of English and mathematics locally
  selected assessments administered to students
  with disabilities
• Approved alternatives to Department assessments
  that are being used to meet graduation assessment
  requirements in lieu of Regents examinations or
  Regents competency tests and
• New York State English as a Second Language
  Achievement Tests (NYSESLATs) (secondary-level)

8
Program Service Records that must be reported in
2002-03

• Enrollment
• Grade
• Poverty
• Alternate Assessment Program (secondary level)
• LEP/ELL
• Exempt from cohort LEP/ELL
• Disability (if student was classified as disabled
  at any time between grades 8 and 12)
• Migrant
• Title I
• Section 504
• 504 Safety Net
• Neglected/Delinquent

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Program Service Records that may be reported in
2002-03

• Level of Integration (optional)
• CIP Codes (optional)
• Summer School (optional)
• AIS (optional)
• ERSS (optional)

10
Program Service Records that must be reported in
2002-03

• NEW School choice (if reporting district
  includes Schools in Need of Improvement in
  200203)
• NEW Supplemental Services under NCLB (if
  reporting school was in need of improvement under
  Title I in 200203 and was required to provide
  supplemental services)
• NEW Homeless (if applicable)
• NEW Walk-in enrollment code for students who
  have took an examination while not enrolled in
  any school.

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Timeline

• Schools should begin adding new data now using a
  copy of the 2001-02 file
• Manual and first version of the software will be
  available in early May
• Final STEP 2002-03 software will be available in
  June

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Timeline

• July 15-August 8
• Submission of LEAP and/or STEP files for
  districts with schools in need of improvement or
  potential in need of improvement

• July 15-August 22
• Submission of LEAP and/or STEP files for
  remaining districts

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Department Websites
www.emsc.nysed.gov/irts www.emsc.nysed.gov/ciai/
testing www.nysed.gov
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STEP
Contact Michele Shahen or Clara Browne
or Charlene Swanson [phone] e-mail
step_at_mail.nysed.gov