Searching Finding

1
Searching Finding Browsing Notes

• How to Search for and Find Previously Taken Notes

2
Searching For Text

• You can search your entire notebook or only
  specific folders and sections.
• OneNote displays the number of search results,
  and lets you view each page where the text
  appears.
• You can open the Page List Task Pane, which lists
  pages that contain the text that you searched
  for.
• You can sort Page lists
• Open a specific page by taping the title of the
  page in the list.

3
Search Tips

• To search for an exact phrase, enclose the phrase
  in quotation marks.
• To search for multiple words that are not part of
  the same phrase, but appear in the same
  paragraph, separate each word with a space. You
  can achieve the same result by typing NEAR
  between each word.
• To search for only those notes that contain
  multiple words, type AND between each word.
• To search for notes that contain any of several
  words, type OR between each word.

4
Search Tips

• With the exception of AND, OR, and NEAR, search
  is not case sensitive.
• When you record audio notes, OneNote
  automatically inserts the text "Audio recording
  started". To search for audio notes, type audio
  recording started.
• If you type the first few letters of a word,
  OneNote finds words that contain that portion of
  the word. For example, if you type Tim and you
  have notes that include the word time, OneNote
  finds notes that contain both Tim and time. To
  avoid this, use quotation marks to search for an
  exact word or phrase.

5
Find Notes

• Tap Edit
• Tap Find
• In the Type text to find box, type the text
  that you want to find

6
Find Notes

• To search for notes only in the section that is
  currently open, tap Current Section
• To search for notes only in the folder that is
  currently open, tap Current Folder
• To search for notes in both the folder that is
  currently open and all of the folders within that
  folder, tap Current Folder and its Subfolders
• To search all of your notes, tap My Entire
  Notebook
• Tap the arrow next to Find

7
Find Notes

• If one or more instances of the text is found,
  the total number of instances appears in the
  toolbar area.
• To review the list of pages that contain the
  text, tap View List
• To open a specific page that contains the text,
  tap the title of the page
• To sort the list of pages in a different way, tap
  the option that you want in the Sort list by
  list.
• To change the scope of the search, tap the option
  that you want in the Search list
• To end the search, tap Clear Find Highlighting

8
Remote Folders

• Microsoft OneNote does not search folders and
  sections that are stored in remote locations
  because it can result in slower searches.
• To include remote folders or sections when you
  search,
• Tap Tools
• Tap Options
• In the Category list, tap Other.
• Clear the Enhance search performance by skipping
  shortcuts to sections and folders that are stored
  remotely check box by taping on it

9
Find Recently Written Notes

• Tap View
• Tap Page List.
• In the Sort list by list, tap Date

10
Browse OneNote Pages Recently Viewed

• On the Standard toolbar, do any of the following
• To open the last page that you viewed, tap Back
• To open one of the last few pages that you
  viewed, tap the arrow to Back or Forward, and
  then tap the title of the page that you want.

11
Recording Notes

• How to Search for and Find Previously Taken Notes

12
Recording Notes

• Microsoft Office OneNote 2003 enables you to
  record audio and video as you take notes
• To record video, you can use a camera, such as a
  webcam
• To record audio, you can use either the built-in
  microphone in your computer or an external
  microphone plugged into the microphone input jack
  on your computer
• Audio recordings can be useful note-taking tools
  in a variety of situations, including meetings
  and lectures as a way to verify notes that you
  take
• If you do a lot of research, audio and video
  recordings also work well in conjunction with
  side notes. When you drag research information
  from the Web into a side note, you can annotate
  each item with an audio-recorded note about the
  item and its significance

13
Recording Notes

• Like notes, recordings are saved in OneNote
  automatically, as part of the notes folder or
  section
• Recorded notes remain in the file until deleted
• Each audio note you record is saved as a Windows
  Media Player file in your My Notebook folder.
  Audio notes are saved as .wma files
• Each file is named according to the title of the
  section and page that are open when you make the
  recording. If you make more than one recording on
  any given page, the name of the file also
  includes a number that indicates the sequence in
  which the recordings are made.
• As with any type of recording, OneNote users
  should always ask the subject of a recording for
  his or her permission to be recorded.

14
Making a Recording

• Tap Tools
• Tap Audio and Video Recording
• Tap Record Audio Only

15
Making a Recording

• The Audio and Video recording Toolbar opens
• Recording begins automatically
• The Timer shows the length of the recording in
  hours, minutes and seconds
• Tap Play to playback recording
• Tap Stop to stop recording
• Tap Pause to Pause recording
• Tap the Microphone Icon to resume a stopped
  recording

16
Making a Recording

• Record a brief 5 to 10 second test to ensure that
  the recording level is high enough to pick up the
  sound of the speaker
• The default settings are adequate for someone
  near the microphone

17
Making a Recording

• Tap the Delete Icon to remove a recording
• Tap Yes or No to complete the delete process
• The descriptive text that identifies the location
  of the audio and video recordings is not deleted.
  

18
Questions

• Terry Peak 829-3920
• tpeak_at_uiwtx.edu