TENDRING DISTRICT COUNCIL

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TENDRING DISTRICT COUNCIL

• Flexible warranting
• How we did it -What it can do for you
• John Fox
• Acting Head of Environmental Services

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• Implementing a flexible warrant system
• Across Essex
• Undertaking a project utilising flexible warrants
  

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ESSEX

• Essex
• 14
• Authorities
• 2 of
• which
• are Unitaries

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OCCUPATIONAL HEALTH AND SAFETY GROUP

• Work Plan 2008
• Pro-active Group
• Suffolk were flexibly warranted

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• SAFETY GROUP
• H S E
• CHIEF OFFICER
• SAFETY GROUP
• MANAGEMENT TEAM

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MANAGEMENT TEAM

• HSE Partnership Manager East of England
• HSE Partnership Team Lead
• HSE Inspector
• Chief Officers Representative
• Chair of Safety Group
• EHO

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MEMORANDUM OF UNDERSTANDING

• Sets framework
• Requires setting up of Management Team
• States the Scope i.e. when it can be used
• Asbestos Project
• Requires inspectors to be competent
• Sets date
• Lists Authorities participating

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COMPETENCY OF STAFF

• Fully authorised
• Appropriately qualified
• Appropriate experience 2 years

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ARRANGEMENTS FOR MANAGING COMPETENCY

• Includes

• Monitoring Inspections
• Appraisal
• CPD
• EMM

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APPENDIX 6

• Includes digital photos to be used
• Appoints all other inspectors In the County 61
• States the powers they can exercise
• Includes the Head Of Service electronic signature
• States only valid when operated under the M O U

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PROBLEMS

• Do you really want to?
• Does your Head of Service really want to?
• It goes as fast as the slowest

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PROBLEMS

• Insurance questionnaire
• Stated what we were doing
• Name of insurer
• Does insurance cover this activity?
• What amendments would be needed?
• Who covers for accidents or indemnity?

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PROBLEMS

• Two? Digital Photos
• Clear pictures on a light smooth background,
  image quality
• Electronic signatures
• Full names of staff

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PROBLEMS

• Everything is sent to LAU
• Printing
• The Gold Standard

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TRAINING DAY

• Gerry Kasprazok Insurance/ Legal
• HSE lead officer for flexi warrant
  practicalities, letters, notices, gatekeepers
• HSE Partnership Manager Examples of use
• Subsequent training on asbestos project

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ARRIVAL OF FLEXI WARRANT
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DEPARTURE OF FLEXI WARRANT
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ARRIVAL OF FLEXI WARRANT
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RENEWALS

• 5 Years
• Reviewed Yearly
• Adding New Officers

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THE ASBESTOS PROJECT

• Safety Group Workplan
• Fit 3
• Suffolk
• Mark Jordan

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MANAGEMENT TEAM

• ELO
• 3 EHOs
• HSE Partnership lead
• Initial meeting 12th March 2008

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LEARNING FROM SUFFOLK

• 6 Inspections
• Regional grouping of authorities
• What does each authority want
• Grouping of premises

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STAFFING

• LA 2 Officers per day (10 Officers days per LA)
• HSE 14 inspectors for 2 days (28 inspector days)

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• Project timescale 3 weeks from 6th October
• 14 Authorities 3 sub groups
• Each LA to provide 100 Premises
• Premises primarily care and hospitality

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DOCUMENTATION

• Standard letters
• Improvement and prohibition notice template
• Notice letter template
• Informal Letter template

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DOCUMENTATION

• Gatekeeper including mobile phone No.s
• Map and List in geographical 10s
• Last inspection information
• What to leave at inspection

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TRAINING DAY

• ½ Day Event
• 11 September
• 32 LA Officers
• Consistent Approach

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TRAINING DAY

• Introduction
• Where it is and what it looks like
• Duty to manage good and poor
• Enforcement expectation
• Documentation
• Press information HSE GNN
• Open Forum

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AN IDEAL WORLD

• Distributing the information
• Training Day 3
• Via HSE 11
• Late Arrival

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REALITY

• Email 26 September
• Exchange information 7 October
• Email notification for initial letters response

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SENDING LETTERS

• By Whom? LACORS, Host, Inspector
• Agree Timescale
• Include Leaflet
• Reporting details to host authority

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LETTERS OR NOTICES

• Letters where no previous contact
• Notices if already aware

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WHAT ACTUALLY HAPPENED

• Premises shut
• No surveys
• Surveys undertaken centrally
• I never had the letter

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HORSE AND GROOM
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WHAT WAS ACHIEVED

• 15 compliance
• Limited enforcement action
• 724 visitors
• 7 improvement notices
• Workplan 2009
• Kent experience