NOAA LDAP Cost Presentation CIO Council Informational Briefing

1
NOAA LDAP Cost PresentationCIO
CouncilInformational Briefing

• Don Holtzer
• NOAA Enterprise Messaging Committee
• January, 2007

2
Outline

• Purpose
• Issue(s)
• Background Discussion
• Software and Hardware Costs
• Personnel Costs
• Total Costs
• Alternatives
• Coordination
• Description of Output or Results
• Status

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Purpose

• Informational Briefing
• Brief the CIO Council on EMC estimates for NOAA
  LDAP costs

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Issue(s)

• As part of email consolidation, DOC intends to
  create a central directory service
• scope not decided
• Used for DOC Enterprise applications only, not
  replacing agency directories for anything except
  collaboration, or
• Used for Agency-specific applications, replacing
  agency directories

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Issue(s)

• NOAA CIO Council has requested information on
  NOAAs costs for running directory services
• In the future the CIO Council may decide that
  NOAA needs to continue running its LDAP Directory

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Background Discussion

• Directory used for more than email and calendar
• Integration with business processes
• New employee account provisioning (NOAA Staff
  Directory in works)
• IT Security Awareness Course
• Used by websites and applications for user
  authentication
• VPN
• NOAA Executive Intranet
• Cost Estimates follow

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Background DiscussionSoftware and Hardware
Costs

• Software 4,075.20
• License and Support for 20,000 users
• Based on current costs
• Hardware Support 15,289.24
• Based on hardware in current infrastructure
• Hardware Refresh 76,860.00
• Cost per year averaged over three year period
• Based on one-to-one replacement cost of hardware
  in current infrastructure

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Background DiscussionSoftware and Hardware
Costs

• Hardware refresh for twelve field directories
  12,115.20
• based on use of Sun V120 replacement (typical
  server in field)
• cost per year averaged over three year period
• Total Hardware and Software 108,339.64

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Background DiscussionPersonnel Costs

• Assumptions
• Used Federal Employees (FTEs)
• Step 5 for each grade
• Add 25 overhead on top of pay for benefits

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Background DiscussionPersonnel Costs

• Support the Infrastructure
• Includes support for servers, software,
  configuration, maintenance and programming of
  interface
• 2 FTEs
• 1 GS-14 132,913.75
• DC Area
• 1 GS-12 95,730.00
• Outside DC Area
• Used Boulder Pay Scale
• Total infrastructure 228,643.75

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Background DiscussionPersonnel Costs

• Support directories in field
• 5 of 12 people
• GS-12
• ((71874 17968.50).05)12
• 53,905.56
• C A and Security
• 1 person's worth of work
• GS-13 112,481.25
• Total Personnel 395,030.56

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Background DiscussionTotal Costs

• Hardware and Software
• 108,339.64
• Personnel
• 395,030.56
• Total
• 503,370.20

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Alternatives

• Replace Sun with lower-cost Hardware
• Cost estimates are for Sun hardware, some cost
  savings could be had by replacing with x86 and
  running Linux
• Reduce or eliminate field directories
• Pros
• Reduce hardware costs
• Reduce hardware support costs
• Personnel redirected to other projects
• Cons
• Directory Accessibility

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Alternatives

• Smaller infrastructure
• Fewer servers and/or two tiers
• Pros
• Cost
• Easier to support
• Cons
• Less robust
• Reduced redundancy

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Coordination

• EMC members assisted in developing cost estimates
• DOC Email Review Team
• DOC Directory Group
• NOAA CIO Council

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Description of Output or Results

• NOAA requires continued and uninterrupted use of
  services currently supported by NOAA directory

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Status

• NOAA cost estimates are being presented here to
  the CIO Council
• Future steps dependent on DOC decisions