Human Resource Management System HRMS

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• Human Resource Management System (HRMS)
• Advisory User Council Meeting
• March 27, 2003

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Agenda

• Version 8.3 / 8.8
• Project Status
• Decisions
• Time Labor Time Reporting Methods

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Version 8.3 / 8.8

• Increased Functionality
• FTE enhancements
• Web Clock (Time Labor)
• Increased Support Considerations Full 4 years
  from release date
• PeopleTools Version 8.42 Aligned with other
  application tool sets
• Left Hand Navigation Smart Lookup

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Project Status

• Completed
• Inventory Business Process On-time
• Document Current / Future Business Processes
  On-time
• Version 8.3 Fit/Gap- On-time
• In Process
• Version 8.8 Fit/Gap Write Execute Test
  Scripts Scheduled for completion on April 23,
  2003 On-time
• Train Unit High Volume Data Testers.
• Development
• Programmatic Data Configuration Job Codes,
  Earnings Codes
• Programmatic Data Conversion
• Process Analysis and Design
• Begin April 24, 2003
• Use HRMS Advisory User Council Testers

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Decisions

• Two Major Decisions
• Bi-Weekly Pay Cycle
• Go-Live July 1, 2004

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Time Reporting Overview Version 8.8

• Current Legacy Core Time Reporting Processes
• Typical PeopleSoft Time and Labor Deployment
• Definition of Terms
• Exception Time Reporting
• Positive Time Reporting
• Elapsed Time Reporting
• Punch Time Reporting
• Examples of Time Reporting Methods
• Proposed Legacy Job Codes Associated with Time
  Reporting Methods
• Review this document with your Department for
  discussion at the next AUC
• Question and Answer Session
• Parking Lot

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Current Legacy Core Processes
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Typical PeopleSoft TL Deployment
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Typical PeopleSoft TL Deployment
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Legacy Core Processes
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Time Reporting MethodsOverview Definition of
Terms (1 of 2)

• Elapsed Time The employee only records the
  duration of hours worked. Example 8 hours of
  VAC, 8 hours of SICK
• Punch Time The employee must report all arrivals
  and departures with an exact time every day. As
  an example, the employee reports for work on
  Monday at 8 AM, leaves for lunch at noon, returns
  at 1 PM and departs for the day at 5 PM.
  Reported Punch Time can be entered by the
  employee or defaulted to the Computers time via
  Web Clock.
• For Vacation, Sick, and other non Worked TRCs,
  the Punch employee must also have access to
  Elapsed Time in order to record these hours.

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Time Reporting MethodsOverview Definition of
Terms (2 of 2)

• Exception Time The employee only records entries
  when they differ from their Normal Scheduled
  Hours. Typically an employee is scheduled for 5
  days at 8 hours of Regular pay.
• When the employees hours deviate from the Normal
  Scheduled Hours, only the differences need to be
  recorded. i.e. Vacation, Sick, Jury duty, etc.
• The employees pay is based on the Normal
  Scheduled Hours and any exceptions reported by
  the employee.
• If the employee records nothing, then pay is
  based on the Normal Scheduled Hours and the
  employee is automatically paid.
• Exception Time is mutually exclusive from
  Positive Time.
• Positive Time The employee must report all time
  in order to be paid. No payments are made
  automatically.
• Positive Time is mutually exclusive from
  Exception Time.

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Relationship of How and When
How Time is reported
When Time is reported
Exception
Elapsed Time

• Mon thru Thurs 32 Hours
• Default from Scheduled Hours

8 hours of VAC
8 hours of SICK

• Friday 8 Hours VAC
• Reported by employee

Punch Time
Positive
803 AM IN

• Report all hours for Monday
• Report all hours for Tuesday
• Report all hours for Wednesday
• Report all hours for

1203 PM MEAL
1257 PM IN
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Elapsed / Exception Characteristics

• Employee only records exceptions to their Normal
  Schedule
• Only exceptions get keyed (Vacation, Sick, Jury,
  etc)
• Time Labor pays according to fixed schedules
• Schedules are required (Setup issue)
• Employees can override Scheduled Time
• Exception Time
• Work Order / Project entry
• Time Reporting is not required in order for
  employee to be paid

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Elapsed / Exception Time Reporting
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Elapsed / Exception Time Reporting Legacy Job
Codes

• Legacy Jobcode Description
• E,F,G,H,V,Z Faculty Exempt
• M,N,O,S TEAMS Exempt
• D USPS Exempt
• Y OPS Exempt Housing Counselor/Student Gvt
• C OPS Exempt Graduate Assistants
• L OPS Exempt Resident / Intern
• I,3,9 OPS Exempt - Faculty

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Punch / Positive Characteristics

• Employee must record each In and Out for every
  day worked in order to be paid
• Punches are in Real Time for Ins and Outs
• Significant activity Per Employee/Per Day/Per
  Work Order
• Web Clock reduces the number of keystrokes, not
  the number of times that the employee must record
  in Time and Labor

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Punch / Positive Time ReportingWeb Clock Entry
Option 1 of 3
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Punch / Positive Time ReportingEmployee Entry
Option 2 of 3
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Rapid Data Entry CharacteristicsOption 3 of 3

• Closely parallels current Legacy process
• Fits best for employees with
• No personal workstations
• No access to kiosks
• Computer literacy issues
• Employees forward their paper time cards to a
  central location
• Punches are actuals from the time card for Ins
  and Outs
• Significant activity Per Employee/Per Day/Per
  Work Order multiplied by the number of employees
  coming into a TKL
• Due to centralization that comes with Rapid Data
  Entry, every supervisor approved timecard is
  revisited during the entry process

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Rapid Data Punch Entry Time Reporting Data Entry
Option 3 of 3
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Punch / Positive Time Reporting Legacy Job Codes

• Legacy Jobcode Description
• A USPS Non Exempt
• P TEAMS Non Exempt
• B OPS Non Exempt Student Assistants
• Q OPS Non Exempt CWSP
• U OPS Non Exempt Temporary Hires

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Questions?