Agenda

1
Agenda

• AnyComms / Email
• The Common Transfer Forms and Issues
• Money Manager
• SEN module
• E-Form for Race Relations Act

2
Successes so far

• Use of email/AnyComms
• Use of Ednet
• Changes to the Ethnic Codes again!
• School Transfer form from Adhoc Report
• Register Inserts from Adhoc Report
• PLASC

3
ICT Tasks

• Manage Pupil Data/Attendance
• Manage accounts/monthly reconcilations
• Manage Pupil Assessment Data
• Upgrade Software
• Make Backups
• Use e-mail/Anycomms/electronic transfer
• Word Processing

4
Anycomms

• Good Practice Protocols
• For
• Schools

5
Common Problems

• Incorrect naming of files, especially the file
  extension.
• Folder options set-up not to show all
  files/folders
• File extensions hidden.
• Incorrect DfES School number on Admissions Form.
• Files stored in the incorrect folder.
• Scheduled Task not set-up correctly.
• Incorrect User Name Password.

6

• Incorrect connection settings for
  access to Anycomms server.
• No connection to the internet.
• Firewall software blocking access
• Proxy software blocking access

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Good Housekeeping

• All received files should be copied from your
  Anycomms Inbox to a relevant folder on your C
  Drive
• You should receive instructions via letter or
  e-mail from the sender on the action required
• When the received file has been used (saved to a
  relevant folder on your PC hard drive and the
  task completed, the file can be deleted from the
  Anycomms Inbox .
• Make someone responsible for house keeping of
  the Anycomms In-Box / Out-box

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Common Transfer File

• A DfES Statutory Requirement

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Purpose

• to enable pupil data to be sent electronically
  to any school in England
• to reduce the amount of data that needs to be
  keyed in
• to transfer data in a standard format

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Responsibility

• sending school to send the CTF within 15 days of
  the pupil moving
• receiving school to download the file and import
  the data
• LEA to promote electronic transfer and ensure
  that an appropriate system is in place locally
• DfES to maintain a national system for transfers
  between LEAs

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Standard Format for the naming of files

• 3809999_CTF_3820000_001.XML
• Source CTF Receiving File File
• School Indicator School No. Type

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Method of Transfer

• Files can be transferred via two methods

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AnyComms

• Source school
• Create CTF from Pupil Admin. System
• CTF saved into C\Keys\Integris\Outbox
• Connect to AnyComms and start call
• Receiving school
• Connect to AnyComms and start call
• CTF appears in AnyComms Inbox
• Follow CTF import process

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Secure Data Transfer Site (S2S)
Type in Username and password
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S2S Main Menu
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S2S Upload
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S2S Download
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S2S Lost PupilsLeavers

• Unknown Destination
• Create CTF using XXXXXXX in file name
• 3829999_CTF_XXXXXXX_001.XML
• Independent Sector
• Create CTF using MMMMMMM in file name
• 3829999_CTF_MMMMMMM_001.XML

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S2S Lost PupilsStarters

• lost pupil CTF database
• Key to Success (assessment database)
• LEA Contact
• Helen Dineen (PLASC Officer)

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CTF Concerns !

• Transfer of Pupil Address
• Key Stage Assessment Data

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What is the Integris SEN Module?
It is the part of the Integris suite of software
which offers a method of maintaining a register
of pupils with Special Educational Needs and of
recording events and information relevant to
these pupils as they progress through the school.
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What does the SEN module do?

• Events and review dates can be scheduled

• Details and outcomes of events can be recorded

• Documents can be attached to an event

• Letter templates can be created for standard
  documents

• SEN Register and other reports can be produced

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Advantages of using the SEN Module

• Pupil data is collected directly from the
  Admin module

• Event scheduler calendar notifies users of
  imminent events

• The Register is easy to maintain

• Can reflect how the SEN register works in your
  school

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Advantages of using the SEN Module

• Links directly with Word making documents
  readily available within a pupils record

• Maintains the history of the pupils SEN
  provision which can be easily accessed and
  printed

• The SEN register and other reports are readily
  available to print

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Advantages of using the SEN Module
Its FREE
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Questions