Module 4: Disaster Recovery Grant Reporting

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Module 4 Disaster Recovery Grant Reporting
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Module 4 Content

• Overview of DRGR
• Open an Account
• Action Plans
• Drawdowns
• Quarterly Reports

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Overview

• What is DRGR?
• How does info flow in DRGR?

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OverviewWhat is DRGR?

• DRGR is an online computer system for HUD staff
  and grantees. Grantees can use DRGR to
• Submit information on activities funded under
  Action Plans (APs) and Amendments
• Group and track activities by Projects
• Create and approve vouchers to draw down funding
  for activities as needed
• Submit Quarterly Performance Reports (QPRs)
• HUD staff can review and comment on DRGR APs and
  QPRs

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OverviewHow Does Information Flow in DRGR?
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OverviewHow Does Information Flow in DRGR?
(CONTINUED)
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DRGR ACTION PLAN / REPORTING PROCESS
HUD
Grantee
Action Plan
Q P R
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DRGR ACTION PLAN / REPORTING PROCESS
HUD
Grantee
Action Plan
Q P R
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DRGR ACTION PLAN / REPORTING PROCESS
HUD
Grantee
Action Plan
Q P R
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DRGR ACTION PLAN / REPORTING PROCESS
HUD
Grantee
Action Plan
Q P R
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DRGR ACTION PLAN / REPORTING PROCESS
HUD
Grantee
Action Plan
Q P R
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Requesting a Grantee DRGR Account

• Send following information to CPD Field Office
  staff
• User Name
• Grantee
• Address, Phone/Fax, and Email
• 6-digit number you can remember
• Your roles (a) Grantee System Admin, (b) Request
  or Approve Drawdowns
• CPD Field Office staff will forward authorized
  requests to DRGR_Help_at_hud.gov

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Logon to DRGR

• https//drgr.hud.gov/DRGRWeb/

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DRGR Release 6.3 Jan 2009Unique User ID
and PWs assigned and managed by HUD HQ DRGR
staffDRGR Release 6.4 July 2009HUD
Single Sign-on - User ID and PWs assigned and
managed across HUD systems
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Use Main Navigation Bar to Select ModuleUse
Module Navigation Menu links to select
screensUse Page Help on Right or Help Index on
Left
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Main Navigation Bar vs. Module Links
Link only shows for Grantee Admin Users
Links show for ALL Grantee Users
Search Voucher Link shows for ALL Users Other
Links Only for Users with Draw Rights
Link shows for ALL Grantee Users
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DRGR SYSTEM TIPS

• Navigate using DRGR Links
• Never use browsers BACK button
• Logout using the Logout link in Utilities
• System times out after 20 minutes
• Save early, save often
• NSP grant numbers have N in 5th digit
• Example B-08-UN-24-0110

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Grantee Admin Module and Links
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ADMIN USER AUTHORIZATION
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ACTION PLAN KEY STEPS

• Add Plan/Confirm Grant
• Enter Narrative on Community-Level Needs
• Add/Edit Projects
• Add/Edit Activities

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Adding an Action Plan Confirm Grant
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ACTION PLAN NARRATIVES
DRGR Release 6.3 Jan 2009
Disaster Damage and Recovery Needs DRGR Release
6.4 July 2009 Appropriation
Specific Narratives- Including NSP. Basic
formatting Bold, Italic, Underline, Bullets

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DRGR PROJECTS VS. ACTIVITIES

• Separate DRGR activities are required if there
  are any subawards, separate national objectives,
  DRGR activity types, or multifamily properties.
• Projects are used to group activities by
  categories such as major programs outlined in
  Disaster Recovery Action Plan (Housing, Econ.
  Devt, Infrastructure) or eligible use categories
  for NSP.
• Projects are entered first. Activities are
  entered second since they must be assigned to
  projects.

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PROJECT ACTIVITY SET-UP

• There are two main paths and a variation on the
  2nd path available to grantees in setting up
  projects
• Path 1 Grantees that have not yet entered any
  project-level data in the DRGR system, but know
  all their project and activity budgets.
• Path 2 Grantees that have the grant amount in
  the Bucket or Restricted Balance project
  budget
• Variation Grantees primarily states and urban
  counties making competitive awards, but have not
  made selections yet.

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• Path 1 Create project budgets first and assign
  each activity added to a project.
• Path 2 Activities can be assigned to the
  Bucket or Restricted Balance project budgets.
  For any assigned to restricted, your CPD rep
  will have to work with you to re-assign
  activities and their budgets to approved
  projects.
• Variation Grantees may include project and
  activities with know budgets, but will not add
  activities until these are known.
• Path 2 and the Variation will use the ADJUST
  PROJECT BUDGET checkbox on the Edit Activity
  Page 1 Screen

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ADDING/EDITING PROJECTS
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New features in DRGR Release 6.4 Edit Activity
Page shows blocks by HUD or Grantee System Admin
Users
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New features in DRGR Release 6.4 Activity Grant
Budget has title Total Budget, Program Funds
Select Project button launches SEARCH PROJECT
screen
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New features in DRGR Release 6.4 Grantee Can
View Entire Action Plan with Activity Index by
Project and Download Print Version (PDF)
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DRGR DRAWDOWNS

• Obligate funds to an activity
• Create a voucher
• Search for a voucher
• View a voucher or voucher line item
• Cancel a voucher line item
• Revise a voucher line item
• Approve or reject a voucher line item
• Revoke approval of a voucher line item
• Block an activity from drawdowns

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Obligations
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Search results
Links to additional search results
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Information about the selected activity
Budget information
Enter amount to be obligated
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Select the date to submit to LOCCS
Click this button to locate the activities to
include in the voucher
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Select activities to include
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Program Income selected as Fund Type
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New fields
Enter drawdown amounts
Click amounts to see how they were calculated
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QPRs
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System Rules for APs and QPRs
New QPRs may be submitted without the approval of
prior QPRs, but may not be submitted if changes
have been made to the Action Plan such as adding
projects/activities, changing budgets, or
changing performance goals.  Action Plan changes
should be submitted in advance of QPR due dates
to allow review of Action Plan changes.  If
Action Plans are in approved status, grantees can
continue to add and submit QPRs for approval
regardless of the status of prior QPRs.  However,
HUD staff must approve QPRs in order since the
data is cumulative based on prior QPRs.
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Q P R LIST OF REPORTS
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Q P R - ACTIVITY LEVEL Addresses and
Accomplishments from Quarter Only
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Read Only from Drawdown Module
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Q P R REPORT OUTPUT
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HUD QPR LIST SCREEN
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HUD QPR OVERALL PROGRESS COMMENT
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HUD QPR ACTIVITY COMMENT
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DRGR Release 6.4 Reports Module DRGR Grantee
and Field Users can download spreadsheets and/or
PDFs of their grant data
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For more information, email DRGR_Help_at_hud.gov.
You can also find more information
at http//www.hud.gov/offices/cpd/communitydevelo
pment/ programs/drsi/drgrs.cfm
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DRGR Resources

• DRGR FAQs with NSP Updates
• User Guide for DRGR Drawdowns, Release 6.3
• Mid-Course Adjustment for Entering NSP Eligible
  Uses, Eligible Activities, and NSP Grant
  Information in the DRGR System
• DRGR Updates New Features/Upcoming Releases

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Module 4 Summary

• Overview of DRGR
• Open an Account
• Action Plans
• Drawdowns
• Quarterly Reports