Membership

1
Membership

• Ileane Smith
• Tom OToole
• Barbara Smith

2
Agenda

1. Membership Promotion
2. Membership Administration
3. Awards
4. Questions

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The Goal is 2 growth ofParticipating Members
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• Maximizing Stakeholder participation to reflect
  the market
• This will add to
  high quality
  standards and market
  buy-in.

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Benefits of Membership Promotion

• Increases technical expertise in a certain area
• Helps maintain a balance of interests
• Support development of new activity
• Increases international participation
• Introduce new stakeholders to the ASTM process
• Promote awareness of ASTMs mission

6
Determine Focus of Campaign

• New Work Items
• Task Group Activity
• Significant revision to an existing standard
• Input from Staff Managers and Committee Officers

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Audience for Distribution

• Mailing List Rental
• List Swaps with Trade Associations
• Conference Attendees
• TPT Attendees
• Meeting Visitors
• Personal Invitations

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Formats for Promotional Material

• Custom Landing Page
• Invitation Letter/Flyer
• Fact Sheet
• Ecard

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Additional Strategies

• Invite a Colleague
• Meeting Visitors
• MoU Partner Ads
• Student Members
• One-on-One Engagement

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Team Resources

• Staff Manager
• Member Promotion Manager
• Technical Committee Contacts
• Marketing Department
• Art Department

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Technology

• The most effective delivery takes place if
  efforts are in both formats
• Hard copy
• More convenient for some companies
• Electronic
• Easy and convenient
• Instant delivery

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Membership Administration

• Application Type
• New Member
• Change of Employment
• Application Format
• Electronic
• Hard Copy
• Rosters
• Electronic
• Utilization
• Balance
• Voting Interest

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Sample New Member Application Notice
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Roster Maintenance
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View Pending Members
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View Pending Members
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Notification to New Member
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Roster Sample Showing Redundant Interest Non-Vote
Reason
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Pull-down Menu of Membership Report Options
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Hard Copy Application
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Classification and Voting Status

• If a Classified Committee review of company and
  major product or service provided
• Would the member be considered a producer, user,
  consumer (only on some committees), or a general
  interest according to the scope of the committee?
• Review of roster
• Is there a member from this same voting interest
  already on the committee with a vote?
• Subsidiaries

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Balance of Interest
User General Interest
ASTM
Producer
Classified Technical Committees are balanced.
No excess influence by any interest group
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Producer Vote Wait Lists

• Created when the number of potential voting
  producers is greater than the number of voting
  user and general interest members combined.
• Producers are removed from the wait list and
  given votes when
• New user and general interest members are added
  as voting members
• Other producer members resign

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Methods Approving Applications

• Executive Subcommittee meetings
• Ballot of Executive Subcommittee
• Authority granted by Executive Subcommittee to
  Membership Secretary to approve applications
  between meetings
• Action is subsequently reviewed

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Procedures Approved Applications

• 1 day to appear on ASTM website
• If changes to classification and/or voting status
• Individual changes
• Send email to member_at_astm.org
• Include name, member , committee
• Members can update some contact information
  online
• Multiple changes
• Indicate changes in Excel roster (bold, color)
• Submit electronically to member_at_astm.org

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Tools for Membership Secretaries and
Subcommittee Chairmen

• WHAT IS ROSTER MAINTENANCE AND WHO HAS ACCESS?
• Roster maintenance (RM) is a tool for total
  membership maintenance, including approving
  applications/assigning class vote, updating
  member information, creating reports, and
  accessing rosters. Access is granted to (a)
  Membership Secretaries for maintaining the main
  committee membership, and (b) Subcommittee chairs
  for maintaining subcommittee membership. These
  officers receive emails regarding roster changes
  in need of class and vote assignment, along with
  reminders to inspect rosters and generate reports
  for meetings.
• THE TOOLS AVAILABLE IN ROSTER MAINTENANCE
• Roster by Individual lists members in
  alphabetical order by last name, where the name
  is a link to the actual application. This is the
  means by which you change classification and vote
  for new members, for changes in employment, and
  related maintenance.
• Producer Wait List
• provides non-official voting producers in
  join-date order who have been assigned to a wait
  list because of balance requirements. The
  online wait list provides a means to assign
  official voting status.

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Website Tools

• Membership Orientation
• Invitation to a Colleague
• Membership Types Benefits
• Renewing via Website

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Information Tools for Members
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Awards

• Objective The objective of the ASTM
  International Honors and Awards Program is to
  recognize the dedication and exemplary effort of
  ASTM International members in regard to the
  development and promulgation of ASTM
  International Standards and related information.

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Awards

• There are three levels of Awards
• Society Awards
• Society Recognized Committee Awards
• Technical Committee Awards
• Society Awards
• Award of Merit
• W.T. Cavanaugh Memorial Award
• ASTM International Presidents Leadership Award
• Charles B. Dudley Medal Award
• Journal of Testing and Evaluation Award
• Robert J. Painter Memorial Award
• Walter C. Voss Award
• New ASTM International Advantage Award
• The ASTM International Advantage Award, a paper
  competition, is an opportunity for the users of
  ASTM International standards worldwide to convey
  the positive outcomes of applying an ASTM
  standard or a group of ASTM standards.

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Society Awards

• Society Awards are created by the ASTM
  International Board of Directors to meet specific
  recognition needs which have broad applications
  to the overall Society and therefore cannot be
  addressed by individual technical committees
• Society Awards
• Award of Merit
• W.T. Cavanaugh Memorial Award
• ASTM International Presidents Leadership Award
• Charles B. Dudley Medal Award
• Journal of Testing and Evaluation Award
• Robert J. Painter Memorial Award
• Walter C. Voss Award

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Society Recognized Awards

• Society Recognized Awards are
• Awards that are intended to honor long time
  committee members who have made exceptional
  contributions to the committee
• Awards follow stringent requirements for
  recognition
• Requires Board of Directors Approval
• Can have a plaque displayed at ASTM Headquarters
• Examples of Society Recognized Awards
• A01 Steel, Stainless Steel and Related Alloys
• Founding Committee Award
• D02 Petroleum Products Lubricants
• Lowrie B. Sargent, Jr. Award
• D08 Roofing Waterproofing
• William C. Cullen Award

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ASTM Awards

• Award Supplement Program
• The Society recognizes the value of the committee
  awards programs and lends financial support
  through a yearly supplement program. The dollar
  amount of the supplement for each committee is
  based on the total number of committee members
• 1-200 Members ASTM Provides 200
• 201-400 Members ASTM Provides 300
• 401-600 Members ASTM Provides 400
• 600 Members ASTM Provides 500
• Award Supplement is an annual benefit that must
  be used or the funds are lost, they do not
  accumulate from year to year

34
ASTM Awards

• Types of Committee Awards
• Plaques
• Certificates
• Clocks
• Acrylic Awards
• Committee can work with their staff managers to
  prepare alternative formats for awards

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ASTM Awards

• ASTM Headquarters provides Society Awards to the
  committees at no cost to the committees
• ASTM Headquarters will coordinate photographers
  for all Society and Society Recognized Awards at
  no cost to the committee
• Articles will be published in Standardization
  News covering Society and Society Recognized
  Awards
• Press releases will be sent to industry
  publications

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ASTM Awards

• Awards should be submitted to your staff manager
  4-6 weeks prior to the desired presentation date
• Awards Coordinator will send congratulatory
  letters to members who receive Society and
  Society Recognized Awards and request
  biographical information and a photo for press
  releases and an SN article

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ASTM Awards

• Conclusion
• Awards are a great way to recognize members
  efforts and we highly encourage their use
• Timely submission of awards is appreciated
• ASTM provides an Awards supplement, please
  utilize this benefit
• Please return to your committees and encourage
  the use of Awards

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Questions

• Tom OToole
• totoole_at_astm.org
• Ileane Smith
• ismith_at_astm.org
• Barbara Smith
• bsmith_at_astm.org