Running a Successful Meeting

1
Running a Successful Meeting
2
Managing Up A Meeting

• Managing a meeting is detailed, task oriented.
• The results from this is
• Visible
• Tangible
• Measureable

3
Meeting Planning Process

• Set an objective
• Design meeting format

4
What is a Meeting?

• It is the coming together of individuals to
  exchange information and ideas.

5
Organizing a Meeting

• Start by
• Mission statement
• Define objectives and goals

6
Organizing a Meeting

• Mission Statement
• Develop a simple statement that summarizes the
  purpose or mission of the meeting.
• The missions statement should ensure that the
  planning and implementation do no go far from the
  focus of the meeting.

• Example
• The purpose of us meeting to day is to discuss
  and plan events for the Spring Fling which will
  be taking place during the week of April 2-5.

7
Organizing a Meeting

• Objectives
• A result that is to be achieved.
• A point to be reached.
• The missions goal.
• Are smart and specific.
• Are measurable, attainable, realistic, and
  time-bound.
• Objectives provide direction and cohesiveness and
  should create some type of CHANGE, (information,
  understanding, skills, effort).

8
Organizing a Meeting

• Effective objectives should include
• WHO
• Attendees, Special Guests (if any)
• WHAT
• Mission statement, reason for meeting
• WHEN
• Time
• WHERE
• Location
• An evaluation method
• How the results were achieved

9
Organizing a Meeting

• Objectives vs. Activities
• Objectives should be written in terms of end
  result, not in terms of activities.

• Well state objectives are described with action
  verbs, i.e. reduce, increase, demonstrate,
  organize, control, apprecitate.

10
Developing an Agenda

• The design of the meeting should reflect the
  overall objectives and theme, if any, of the
  meeting. It is a blue print for the attendees who
  are there.
• The design should incorporate the topics at hand
  and have a social function.