Business Partner Executive Seminar 1998

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KEMENTERIAN PENGAJIAN TINGGI
BAHAGIAN TEKNOLOGI MAKLUMAT
BERKONGSI PENGALAMAN DALAM MEWUJUDKAN SATU PELAN
STRAGEGIK ICT (ISP) DI KEMENTERIAN PENGAJIAN
TINGGI MALAYSIA
SEMINAR KESEDARAN ICT SEMPENA KARNIVAL BROADBAND
DAN ICT PERINGKAT NEGERI PERLIS 2009
31 OKTOBER 2009
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AGENDA

• Tujuan
• Tujuan ISP
• Pengenalan KPT
• Prancangan isp
• Pelaksanaan ISP
• QA

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TUJUAN

• BERKONGSI PENGALAMAN DALAM MEWUJUDKAN SATU PELAN
  STRAGEGIK ICT (ISP) KEMENTERIAN PENGAJIAN TINGGI
  MALAYSIA

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TUJUAN ISP

• MENYEDIAKAN SATU PERANCANGAN STRATEGIK TEKNOLOGI
  MAKLUMAT DAN KOMUNIKASI UNTUK JANGKAMASA LIMA
  TAHUN

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PENGENALAN KPT

• KPT DIWUJUDKAN 27 APRIL 2004
• BEBERAPA PC DARI KEMENTERIAN PELAJARAN MALAYSIA
• SISTEM KEMASUKAN PELAJAR IPTA TANPA PERKAKASAN
  KOMPUTER
• 2005 KPM SEPENUHNYA
• 2006 SEBAHAGIAN KPM DAN SEBAHAGIAN KPT
• 2007 KPT SEPENUHNYA

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MENYEDIAKAN ISP
FAKTA PERLU DIFAHAMI, ANTARANYA

• MENYEDIA ISP MENGAMBIL MASA
• MENDAPATKAN KELULUSAN MENGAMBIL MASA
• MELAKSANAKAN ISP JUGA MENGAMBIL MASA
• PERANCANGAN STRATEGIK AGENSI/KEMENTERIAN
  MERUPAKAN KELEBIHAN, JIKA ADA
• SEBELUM MELAKSANA ISP, APLIKASI AD-HOC PERLU
  DISEDIAKAN MENGIKUT KEPERLUAN

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Aplikasi kpm

• Sistem Kemasukan Pelajar ke IPTA (UPU) yang
  merangkumi

• Program Pengajian Lepasan SPM dan Setaraf
• Program Pengajian Lepasan STPM dan Setaraf
• (STAM, Matrikulasi dan Diploma)
• Program Pengajian Sarjana Perubatan

Setiap program mengandungi

• Modul Permohonan Online
• Modul Prosesan Kemasukan
• Modul Pengesahan Kemasukan (Kerjasama KUTKM)
• Modul e-Rayuan Online
• Modul Hebahan Permohonan dan Rayuan Online

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Aplikasi Dibangun Secara Ad-hoc

• Sistem Tracer Study
• Sistem ILMU (Perpustakaan)
• Sistem Pinjaman dan Biasiswa Pelajar
• Sistem Pertanyaan dan Aduan
• Sistem Pertanyaan dan Jawapan Parlimen
• Sistem Penyelarasan Kertas Jemaah Menteri
• Sistem Pengumpulan Data IPTA (Kerjasama UUM)
• Sistem Maklumat Pelajar Luar Negara
• Sistem Latihan (Kerjasama JPA)
• Sistem Semakan Penyelidikan
• Sistem Tempahan Kenderaan
• Kamus Data Pengajian Tinggi

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Aplikasi Dirancang

• MOHE Portal
• Strategic Performance Support System
• Knowledge Management System
• Integrated IPT Application System
• Loan And Scholarship Management System
• IPT Quality Research Management System
• IPT Formation And Management System
• Program And Event Management System
• Customer Relationship Management System
• samb...

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Aplikasi Dirancang

• Samb..
• Business Intelligence
• Human Resource Development Profiling system
• Sistem Pengurusan Kewangan KPT
• Sistem Pengawasan Pengawalan Projek
• Application Integration EG Existing

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RANCANGAN STRATEGIK ICT (2006 - 2010)
KPT Strategic Thrusts
KPT Stakeholders Needs
KPT Management Operational
MAMPU ISP Guideline
KICTSP IPTA
ICT Framework Target Applications
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ICT Alignment Strategic Thrust No. 1
Balanced Score Cards KPI Based System - Plan,
Track, Evaluate, Consequence
MOHE Centralised Database Database consisting
data relevant to MOHE needs
Teras 1 Mewujudkan Perancangan KPT yang Strategik
Sistematik
KPTNET Connectivity to ALL IPTAs, IPTS, Poly
KK other agencies
Business Intelligence Executive Decision Support
System. On-line Indicators (Health Status) -
Past, present Predictive Trends
Quality
More on Next slide
Capacity
Students Supply
Employment
Peratus Pembiayaan Kerajaan
Market Needs
Complaints
Idea Bank
Budget vs Usage
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ICT Alignment Strategic Thrust No. 1 - cont'd
Teras 1 Mewujudkan Perancangan KPT yang Strategik
Sistematik
Workflow, Knowledge Management, Collaboration To
facilitate Penggubalan Dasar, Review, Approval,
etc.
IT Technology Driven Ministry Foster electronic
culture communication method, news
dissemination, on-line application, e-leave,
meeting scheduling, etc.
ICT Basic Needs, Delivery, Strategy
PC Ratio 11
Common Desktop
Support Strategy
Smart Partnership
Structured User Training Strategy Policy an
Integral to HR Development
Procurement Strategy ICT Governance
Foster Standardization KPT Wide
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ICT Alignment Strategic Thrust No. 2
MOHE Portal - One Stop Information Centre
On-line Applications Submissions
MOHE Centralised Database KPTNET
IPTS Applications (Penubuhan)
Integrated IPTA, IPTS, Poly KK Applications
Teras 2 Menambah Kapasiti, Akses dan Penyertaan
dalam Pengajian Tinggi
Loan scholarship Applications

• Complete Life Cycle Information
• Career, Results, Applications,
• IPT Match-make vs Criteria Results,
• Consolidated IPTA, IPTS, Poly, KK Facts

• Business Intelligence
• Past, present Predictive Trends
• Statistics on Capacity from IPTA, IPTS, Poly, KK
  Facilities, Growth, Students, Lecturers,
  Skills, Research undertaken, Commercialized
  Research, Curriculum Courses
• Market Demand, Trend, Forecast -gtIntegration with
  KSM, EPF, Statistics Feed from Local
  International Market

IPT Quality Management System (IQMS)
Workflow, Knowledge Management,
Collaboration Tools to facilitate document
exchange with External Parties
Curriculum Courses Management Sys. Credit
Transfer Management System
Project Management Monitoring To manage
monitor Development Projects
Business Community
International Community
SPP II (eG) High Level Overview
Detail Project Management Monitoring System
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ICT Alignment Strategic Thrust No. 3
IPT Quality Management System (IQMS) - An
Integrated approach for Total Quality Management
System
Workflow, Knowledge Management,
Collaboration Tools to facilitate document
exchange with External Parties
Teras 3 Meningkatkan Kualiti, Pendidikan
Tinggi Negara Setanding Di Peringkat Antarabangsa

• IPT Rating System
• Curriculum Courses Management Sys.
• Credit Transfer Management System
• Research Information Deliverables
  Management System

Business Community
International Community
Cascaded ICT Strategic Plan To develop steer
ISPs for all IPTA, Overall ISP for IPTS, Overall
ISP for Poly KK
Project Management System To manage, monitor
Supervise Projects Sub Projects

• Business Intelligence
• Past, present Predictive Trends
• Market Demand, Trend, Forecast -gtIntegration with
  KSM, EPF, Statistics Feed from Local
  International Market
• Students Lecturer Information Statistics
• Statistics on Capacity from IPTA, IPTS, Poly, KK
  Facilities

Students PC/Notebook Ownership Program
Tax Incentives For Corporate Participation
Smart Partnership With Banks
Integration with EPF
Students Loan Management System
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ICT Alignment Strategic Thrust No. 4

• HR Management
• For KPT Internal Use
• HR Management, Career Development, Training
  Development, Assessment, Performance Competency
  Management, Coaching Tools, Balanced Score Card,
  Succession
• Plan. Profiling

Teras 4 Mengukuhkan Pengurusan Pendidikan
Tinggi Negara
IPT Quality Management System (IQMS) - An
Integrated approach for Total Quality Management
Sys.

• ISO Management System

• Research Information Management System

MOHE Portal - One Stop Information Centre
On-line Applications Submissions
HRMIS (eG)
Additional HR Functions to complement HRMIS

• Complete Life Cycle Information
• Career, Results, Applications,
• IPT Match-make vs Criteria Results,
• Consolidated IPTA, IPTS, Poly, KK Facts

Workflow, Knowledge Management, Collaboration
MOHE Centralized Database KPTNET
Business Intelligence Executive Decision Support
System. On-line Indicators (Health Status) -
Past, present Predictive Trends
Parlimen
Dasar
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ICT Alignment Strategic Thrust No. 5
MOHE Portal - One Stop Information Centre
On-line Applications Submissions
COMPREHENSIVE INFORMATION ABOUT KPT
Workflow, Knowledge Management, Collaboration
Event Management
Balanced Score Cards KPI Based System - Plan,
Track, Evaluate, Consequence
Teras 5 Mengantarabangsakan Pendidikan
Tinggi Negara
MoU, MoA
CONFERENCING
CAPTURE SHARE KURSI KNOWLEDGE
MOHE Centralised Database KPTNET
PROGRESS REPORTING
TASK ASSIGNMENT
NEW MARKET
Document Exchange
Event Scheduling
CRM - Customer Relationship Management
Customer Particulars
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MOHE ICT FRAMEWORK
MOHE Vision
VISION
MOHE Stakeholders
CUSTOMER COMMUNITIES

SMS
Mobile
Web
IVR
Counter
Fax
Phone
ACCESS CHANNELS
Gateway
MOHE Portal
Strategic Performance Support System (Balanced
Scored Card KPI System)
Business Intelligence - BI
APPLICATIONS
SECURITY AND STANDARD
MOHE Entr. Wide Appl EG Appl
Community Applications
MOHE Entr. Wide Appl - KMS
MOHE Internal Applications
MOHE Database
KNOWLEDGE WAREHOUSE
Infrastructure
INFRASTRUCTURE

• Leadership Commitment

• People Culture

ENABLING ENVIRONMENT

• Change Management

• Policy Governance

• Smart Partnership

• ICT an Integral to HR
• Development

• Support Strategy

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Aplikasi Yang Dirancang
MOHE Vision

• IPT Quality Research System
• IPT Formation Mgt System
• Loan Scholarhip
• Mgt System
• Program Event Mgt System
• Asset Inventory Management System
• Human Resource Development Profiling System
• Sistem Pengurusan Kewangan KPT
• Sistem Pengawasan dan Pengawalan projek
• Etc

MOHE Stakeholders

• Balanced Score Card Key Performance Indicator
  System

SMS
Mobile
Web
IVR
Counter
Fax
Phone
Gateway

• Business Intelligence System

MOHE Portal
Strategic Performance Support System (Balanced
Score Card KPI System)

• Knowledge Mgt System

Business Intelligence - BI
MOHE Entr. Wide Appl- eG Appl
Community Applications
MOHE Entr. Wide Appl KMS
MOHE Internal Applications
SECURITY and STANDARD
MOHE Database
Infrastructure

• Total IPT Resource System (TIPS)
• Customer Relationship Mgt

• HRMIS
• SPPII/ PMS
• E-SPKB
• E-procurement

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Business Intelligence - BI
KPI
MOHE Database
BI
IPTAs
IPTSs
Poly
KK
External
MOHE Applications

• Lecturer Info

• Staff Info

• Students Info

• JPN

• IMM

• Community

• eG

• Research Info

• Curicullum Courses

• Financial

• KSM

• KBS

• Internal

• Enterprise

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Pelan Pelaksanaan
.
Start
FASA 1 (26 Bulan)
FASA 2 (17 Bulan)
FASA 3 (17 Bulan)
BPR Develop Policy
RFP Evaluation
Immediate Initiative 1. MOHE PORTAL for
Management
Sys. Dev Customization
Develop RFP Doc
Develop RFP Doc
RFP Evaluation
RFP Evaluation
Sys. Dev Customization
Sys. Dev Customization
1.Total IPT Information System (TIPS)
1. Strategic Performance Support System 2.
Knowledge Mgm system 3. Integrated IPT App.
System 4. Loan Scholarship Mgm System 5. IPT
Quality Research Mgm System 6. IPT Formation
Management System (IFMS) 7. Program Event Mgm
System 8. Customer Relationship Mgm System 9. ICT
Infrastructure
1. Business Intelligent 2. HDAP 3. Sistem Peng.
Kewangan KPT 4. Sistem Pengawasan
Pengawalan projek 5. Asset Mgm Inventory
System 6. Integration EG Existing app 7.
ICT Infrastructure
Develop RFP Doc
RFP Evaluation
Sys. Dev Customization
Change Management Technical Training
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ANGGARAN KOS 5YEARS
YEAR 5
YEAR 4
YEAR 3
YEAR 2
YEAR 1
DESCRIPTION
NO
RM 39,902,870
1st Phase
1
2nd Phase
2
RM33,080,600
RM 5,947,200

3rd Phase
3
TOTAL COST RM 78,930,670.00
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PELAKSANAAN ISP FASA 1
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JADUAL PELAKSANAAN
Disember 2005
15 Februari 2006
Jan Dis 2005
14 Disember 2006
PENERIMAAN ISP OLEH MAMPU
KELULUSAN JPICT UNTUK DILAKSANA
KELULUSAN JPICT AGENSI/KEM
PEMBANGUNAN PELAN STRATEGIK ICT KPT
12 Mac 2007
Apr 07 Dis 08
Jan 08 Jun 10
MATLAMAT
KELULUSAN JTICT MAMPU UNTUK DILAKSANA
PROSES TENDER
PELAKSANAAN ISP
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SEKIAN
QA
TERIMA KASIH
nawi_at_mohe.gov.my