Creating Minds for Success

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Creating Minds for Success

• Charlotte-Mecklenburg Schools
• as an SES Provider

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• Title I Part A, of the Elementary and Secondary
  Education Act, allocates funds to districts to
  offset the effects of poverty on the educational
  opportunities of students in high-poverty
  schools.
• SES is an integral part ESEA.

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Perception is Everything!

• Supplemental Educational Services (SES Free
  Tutoring)
• Under the provisions of ESEA, SES is a sanction
  for schools not making AYP.
• CMS views SES as an extended learning opportunity
  for students designed to increase academic
  achievement.

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Perception is Everything!

• SES is an opportunity
• to focus instruction
• in small group settings
• so that individual
• student academic needs
• can be addressed.

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Perception is Everything!

• Who better to offer SES tutoring than districts
  using licensed teachers to address student needs?
  
• Districts have the opportunity to lead the way
  for providers. We are the experts.

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CMS and SES - 08/09

• SES Schools in CMS 27
• Eligible Students 13,786
• Students Served in SES 4105
• Students Served by CMS 966
• Teacher/Tutors for CMS 161
• CMS PPA for SES 1355.98
• Dollars for CMS 1.3 million

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Things to Consider

• A major theme throughout SES is that ALL
  providers must be allowed to operate in a fair
  and equitable manner in providing SES to eligible
  children. The playing field must be level for all
  providers.
• The administration of SES across the
• district should be separate from the management
  of the District as SES Provider to avoid any
  conflict of interest.

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Things to Consider

• Administrative Concerns
• Management
• Finance
• Personnel
• Payroll
• Materials
• Implementation Concerns
• Curriculum
• Assessment
• Learning Plans
• Training
• Monitoring

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Administrative Concerns Management

• Work with districts Human Resources
• Department to secure a program
• coordinator.
• Full-time or part-time may depend on the
  anticipated size of program
• Program Coordinator will oversee all aspects of
  the program for the District as SES Provider

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Administrative Concerns Finance

• Work with Finance Department to establish clear
• procedures for managing the money
• The District as SES Provider should essentially
• operate as a separate enterprise.
• Contract
• Separate account within Title I
• May require borrowing for initial start up
  expenses
• Encumber SES funds for district program based of
  number of students placed with district as
  provider
• Charge against those funds for expenses
• All unused funds revert back to Title I

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Administrative Concerns Materials

• The Program Coordinator works with
• the curriculum department on the
• instructional program
• Select high quality materials aligned to NCSCOS
• Order materials early
• Establish procedures for storage and distribution
  

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Administrative Concerns Personnel

• The Program Coordinator works with
• HR to secure staff.
• Job descriptions
• Interview hire
• Clerical Assistance
• School Site Coordinators/Lead Teachers
• Manage program at school level
• Communicate with classroom teachers about student
  needs and progress
• Work with Program Coordinator to hire Teacher/
  Tutors for Individual Sites-CMS only uses
  currently employed licensed teachers

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Administrative Concerns Payroll

• Work with Payroll to create pay path
• to ensure tutor compensation.
• Extended Employment?
• Hourly wage?
• Benefits, i.e. retirement, leave, etc.

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Implementation ConcernsCurriculum

• Lesson plans should be written
• ahead for all sessions for all grades,
• subjects, goals and objectives
• Incorporate best practices
• Rigor
• Utilize manipulatives frequently
• Address LEP and EC students in lessons

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Implementation Concerns Assessment

• Develop assessment plan to identify student needs
  and evaluate district program effectiveness
• CMS will use ClassScape as Pre- and
  Post-Assessments
• ClassScape can also be used in progress
  monitoring
• EOGs will ultimately be used for program
  evaluation

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Implementation Concerns Student Learning Plans

• CMS develops a major portion of the
• learning plan for all students.
• Identify broad goals to address by school and
  grade level
• Identify individual student needs by objective
  based on ClassScape assessment
• Consult with parent concerning the students
  identified needs and adjust as needed (Fall
  conference is ideal time)

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Implementation Concerns Student Learning Plans

• CMS allows all providers to conduct their own
  assessments for program monitoring however, the
  schools identify goals to be addressed by all
  providers in tutoring.
• Each Provider tweaks its instructional program to
  address the identified individual student needs.
• Each Provider consults with parent concerning its
  plan to address identified student needs through
  SES and secures parent signature

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Implementation Concerns Training

• All teachers working as SES tutors for Creating
  Minds for Success receive PD, some of which is an
  integral part of their role as a CMS teacher
• SIOP
• Inclusion Strategies
• ClassScape
• Basic SES Program Implementation
• Attendance Procedures
• Learning Plans
• Progress Reports
• School Procedures

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Implementation ConcernsTraining

• Stress the nature of SES
• Paid service per child per hour
• Established program of instruction
• SES not for homework
• Paperwork absolutely crucial
• Teachers must not influence parent selection of
  provider may indicate that district is an
  approved provider but only within the context of
  informing about SES and all providers

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Implementation ConcernsMonitoring

• Plan for teacher/tutor absences have a pool of
  substitutes from which to draw
• Communication with SES staff is critical.
• Regular email communication
• Lead teacher meetings
• Newsletters/etc.

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Implementation ConcernsMonitoring

• Progress reports are mandated by law, but more
  importantly, are best practice.
• Communication with teachers and parents is the
  link that will make SES an extension of the
  regular school day.

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Implementation ConcernsMonitoring

• The district as SES provider should have a
  procedure in place to monitor its own SES
  program.
• You must
• Inspect What You Expect.

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In Summary

• If a school district decides to serve as an SES
  provider, it takes tremendous planning nothing
  can be left to chance.
• CMS believes school districts can
• take the lead in SES. We are,
• after all, the professionals.

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Next Steps

• The research on the effects of SES is mixed. How
  can we improve the chance
• that SES will improve student achievement?
• CMS and Yale University researcher Justine
  Hastings are developing an incentive program for
  all providers.
• Pay for performance instead of just attendance
• Discount on facility fees for significant
  improvement in student achievement beyond that of
  students not participating in SES
• Districts interested in joining this effort,
  contact Ron Thompson

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• Questions?

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Contact Information
Ron Thompson Executive Director
34Federal/State Programs and Compliance
980-343-2617 er.thompson_at_cms.k12.nc.us Ann
Marie Clinton Director
Extended Learning Programs
980-343-6288
a.clinton_at_cms.k12.nc.us

Deborah Ritchie
Title I Specialist
980-343-1036
deborah.ritchie_at_cms.k12.nc.us