Healthy Lifestyle Centers

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Broward Workforce Development Board WorkForce One
Council PY 06-07 Budget Contract
Renewals Thursday, May 25, 2006
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Agenda Overview

• PY 06-07 Preliminary Budget Presentation
• PY 06-07 Adult Contract Renewals
• PY 06-07 Youth Contract Renewals
• PY 06-07 Intermediary Contract Renewals
• PY 06-07 Preliminary Budget

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1. PY 06-07 Preliminary Budget

• Overview of PY 06-07 Budget provided for
  decisions on contract renewals. No action taken
  at this time.
• This is the same process level of information
  the Board has requested and reviewed in the past.
• We anticipate a 5.27 reduction in budget in our
  major funding streams.

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1. PY 06-07 Preliminary Budget

• Projecting a 21,517,120 budget in PY 06 in WIA,
  WTP, WP and FSET.
• Does not include CSC Summer Youth, National
  Emergency Grant, Veterans and Job Corps.
• Overall PY 06-07 agency budget is projected to be
  25,212,068.

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1. PY 06-07 Preliminary Budget

• Youth Council considered approved the youth
  component of the budget on May 3
• Preliminary budget reflecting a 14.55 reduction
  was considered approved by the Better
  Jobs/Better Wages Committee on May 12
• The Executive Committee considered approved the
  preliminary budget reflecting a 12.78 reduction
  on May 15
• Workforce Florida met on May 18 approved final
  allocations new budget developed

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1. PY 06-07 Preliminary Budget

• The preliminary budget includes new allocations
  in our major funding streams plus the projected
  WIA carry-over funds and incentive funds.
• Wagner Peyser (WP) funds are used for universal
  labor exchange Majority of these funds retained
  at state level to fund our local Agency for
  Workforce Innovation (AWI) staff. Also includes
  Re-Employment Unemployment Compensation funds.

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1. PY 06-07 Preliminary Budget

• WIA Adult funds are used for employment and
  training services for eligible job seekers,
  on-the-job training and Employed Worker Training.
  
• WIA Dislocated Worker (DW) funds are used for
  employment and training services for eligible
  laid off workers and others dislocated from
  employment.
• DW and Adult funds can be transferred from one
  funding stream to the other. This budget
  transfers 400,000. We may request more after
  the first quarter.

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1. PY 06-07 Preliminary Budget

• WIA Youth funds are used for employment and
  training activities for eligible youth. The
  majority of the funds are targeted at older,
  out-of-school youth.
• Welfare Transition funds are used for case
  management and employment and training activities
  for Broward County residents transitioning from
  welfare to work.
• Food Stamp Employment Training (FSET) funds are
  used to directly place adults without dependents
  receiving Food Stamps. Many FSET customers have
  significant barriers to employment.

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1. PY 06-07 Preliminary Budget
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1. PY 06-07 Preliminary Budget

• We attempted to fully fund all performing
  contracts and limit the impact of the projected
  reduction on programs and support services
• As we have historically done, we have recommended
  cuts in administration and overhead wherever
  possible to preserve as much resources to direct
  participant services, contracts and training
  opportunities

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1. PY 06-07 Preliminary Budget

• Increase funding for employed worker, on the job
  (OJT) and customized training to assist
  businesses retain current employees and quickly
  identify, hire and train new employees in the
  current labor market
• Maintain and expand our commitment to targeted
  sector business intermediaries because of access
  to their association members increased high
  wage/high demand opportunities. Includes funds to
  continue the successful aspects of the BEST Grant
  in case we do not receive second year funding

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1. PY 06-07 Preliminary Budget

• We wanted to ensure that programs were focused on
  our key business results and were aligned with
  pending performance measures that will be
  federally required
• Where we could streamline and improve processes,
  we did so including the decentralization of
  on-the-job training and WIA youth eligibility
• We wanted to continue funding some youth services
  for younger youth using WTP-funds because these
  services are allowable but no longer viable using
  WIA Youth funds because of the new performance
  measures.

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1. PY 06-07 Preliminary Budget

• Direct Participant Services - 11,869,834
• (-506,608 or 4.1 reduction compared to PY 05)
• This category includes all WIA, WTP, FSET and
  Youth program contracts, Agency for Workforce
  Innovation (AWI) personnel at the WorkForce One
  Centers, job fairs and other direct participant
  costs.
• The PY 06-07 Direct Participant Services category
  represents 55.16 of the overall budget compared
  to 54.48 in PY 05-06.

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1. PY 06-07 Preliminary Budget

• Provider Support 2,590,490
• (-558,964 or 17.7 reduction compared to PY 05)
• Contains operating costs to support the providers
  including staff salaries and associated overhead
  for MIS, Program Manager and Quality Assurance
  personnel.
• One-stop rent, supplies, equipment rental
  (copiers), telephones and information technology
  (T1 costs), Audit Fees and Workers Compensation
  for the 800 youth that are on our payroll
  throughout the year.
• The PY 06-07 Provider Support category represents
  12.04 of the budget compared to 13.86 in PY
  05-06.

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1. PY 06-07 Preliminary Budget

• Training - 3,496,459
• 60,414 or 1.8 increase
• Includes Individual Training Accounts (ITAs),
  on-the-job and customized training
• Employed Worker Training budget has been
  increased to 700,000 to assist businesses
  retain/advance current employees.
• The PY 06-07 Training category represents 16.25
  of the budget compared to 15.12 in PY 05-06.

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1. PY 06-07 Preliminary Budget

• Support Services - 2,108,453
• 61,597 or 3 increase
• Includes funds for medical exams, emergency
  support, clothing vouchers, childcare, bus passes
  gas cards
• Participant wages, incentives and stipends are
  included in this category to assist in the
  recruitment, retention and outcomes for
  out-of-school youth
• The PY 06-07 Support Services category represents
  9.8 of the budget compared to 9.01 in PY 05-06.

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1. PY 06-07 Preliminary Budget

• Administration - 1,451,884
• (- 254,655 or 14.9 decrease)
• Cap is 10, includes both personnel and
  non-personnel administrative functions
• The PY 06-07 Administration category represents
  6.75 of the budget compared to 7.5 in PY 05-06.

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PY 06-07 Preliminary Budget Summary (page 20)
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1. PY 06-07 Preliminary Budget

• No action taken at this time.

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2. PY 06-07 Adult Contract Renewals

• Pages 21-50 of the Agenda Back-up
• Summary Tables Pages 27-33 include contract,
  program description, monitoring findings, current
  projected outcomes and recommendations
• Contracts allow for renewal for an additional
  year based on performance. Can be considered
  together or individually
• Considered and approved by the Better Jobs/Better
  Wages and Executive Committees at their May
  meetings.

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2. PY 06-07 Adult Contract Renewals

• Current providers have demonstrated continuous
  improvement, significant time, energy resources
  have been invested
• Urban League Community Work Experience Contract
  is not recommended as discussed last month.
• Streamlining Decentralization of on-the-job
  training and WIA youth eligibility
• Job matching and Welfare Participation Rate
  corrective action strategies have been initiated
  we expect to see better results in PY 06-07
• All contract renewals amounts are subject to
  continued performance through June 30 and
  negotiation.

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2. PY 06-07 Adult Contract Renewals

• Arbor ET - 2,501,184 (pages 27-28)
• WorkForce One Central one-stop management, case
  management career counseling for all adult
  programs and labor exchange
• Includes WP, WTP, FSET, WIA and TAA funds
• Net increase in contract because of removal of
  youth funds and increase of WTP FSET funds
  based on share of caseload.

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2. PY 06-07 Adult Contract Renewals

• Broward Community College Industry Based
  Training (BCC/IBT) - 524,044 (page 28)
• Develops on-the-job and customized training
  opportunities for WTP WIA job seekers
• Relocated entire operation from BCC South to
  WorkForce One Central to improve customer access
  and recruiting.

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2. PY 06-07 Adult Contract Renewals

• Educational Data Systems, Inc. (EDSI) -467,250
  (pages 28-29)
• Tiered employment program for Welfare Transition
  program customers
• High placement wage rates.

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2. PY 06-07 Adult Contract Renewals

• Hispanic Unity of Florida - 216,752 (page 29)
• Career counseling, success seminars job
  placement for Welfare Transition customers that
  may be immigrants or Limited English Proficient
• HU is expanding services to North and Central by
  locating staff at the WorkForce One Centers

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2. PY 06-07 Adult Contract Renewals

• OIC of Broward - 216,203 (pages 29-30)
• Career counseling and job placement for Welfare
  Transition customers who are ex-offenders
• Co-locating job placement staff specializing in
  working with ex-offenders at the WorkForce One
  Centers through a separate USDOL grant.

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2. PY 06-07 Adult Contract Renewals

• SER Jobs for Progress Hands on Training (HOT) -
  484,062 (page 30)
• Basic skills job training for Welfare
  Transition customers
• Highly effective BETA-TEC model that incorporates
  contextual workplace learning with basic skills
  development

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2. PY 06-07 Adult Contract Renewals

• SER Jobs for Progress 3,127,729 (pages 30-32)
• WorkForce One South North one-stop
  management, case management career counseling
  for all adult programs and labor exchange
• Includes WP, WTP, FSET and WIA funds
• Net decrease in contract because of removal of
  youth funds, decrease of WTP increase of FSET
  funds based on share of caseload.

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2. PY 06-07 Adult Contract Renewals

• RECOMM Approval
• ACTION Motion for Approval
• EXHIBIT Memo 124-05
• Contract Summary Tables
• Contract Detail Tables
• Summary of recommendations on page 25
• All contract renewals amounts are subject to
  continued performance through June 30 and
  negotiation.

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3. PY 06-07 Youth Contract Renewals

• Pages 51-67 of the Agenda Back-up
• Summary Tables Pages 53-55 include contract,
  program description, monitoring findings, current
  projected outcomes and recommendations
• Contracts allow for renewal for an additional
  year based on performance. Can be considered
  together or individually.
• RFP for all youth services to be issued in PY 06
• Considered and approved by the Youth Council at
  their May 3 and May 8 meetings.

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3. PY 06-07 Youth Contract Renewals

• Programs focused on economically disadvantaged
  youth with barriers, out-of-school youth and
  aligned with Youth Common Measure requirements
• Programs have a history of programmatic
  financial performance
• Maximized reduced WIA youth funding by
  streamlining youth eligibility process
• Continue to target WTP funds for teen-pregnancy
  prevention career development for younger youth.

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3. PY 06-07 Youth Contract Renewals

• RES Business Education Training, Inc.
• Youth Enrichment Training (page 53)
• Funding Level - 497,276 in WIA Youth funds
• 200 youth including 120 OSY and 80 ISY
• Basic skills, career planning, entrepreneurship,
  leadership training and job placement

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3. PY 06-07 Youth Contract Renewals

• School Board of Broward County (ACT)
• Academy of Careers Technology (page 53)
• Funding level - 466,839 in WIA Youth funds
• 175 out-of-school youth
• Occupational skills training at career/technical
  centers, counseling, case management and job
  placement

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3. PY 06-07 Youth Contract Renewals

• School Board - ALEAP
• A Learning Earning Activity Project (page 54)
• Funding Level - 200,000 in WIA Youth funds
• 125 in-school youth
• Paid internship, tutoring, guidance career
  counseling, community service and employability
  skills training, HS diploma and placement into
  jobs or post secondary school

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3. PY 06-07 Youth Contract Renewals

• School Board - Summer Transitions (page 54)
• Funding level - 296,455 in WTP funds
• Common Measures preclude younger youth in WIA
• Previously approved by Youth Council BWDB
• Results in additional 1.6 million in CSC Summer
  funds
• 160 younger 14 and 15 year old in-school youth
• Current year 9th graders will continue as they
  enter 10th grade
• Summer project-based learning, community service,
  tutoring, FCAT preparation, counseling,
  internships employability skills training

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3. PY 06-07 Youth Contract Renewals

• Urban League of Broward County
• Project Fresh Start (pages 54-55)
• Funding level - 230,000 in WIA Youth funds
• 114 out-of school youth
• Basic literacy, education, work experience,
  occupational skills training and job placement
• Challenges this year due to staff turnover and
  hurricane damage have been addressed

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3. PY 06-07 Youth Contract Renewals

• Urban League of Broward County
• Project DREAM (page 55)
• Funding level - 273,224 in WTP funds
• 155 in-school youth
• After-school teen pregnancy prevention program
  including tutoring, basic skills, field trips and
  career exploration

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3. PY 06-07 Youth Contract Renewals

• RECOMM Approval
• ACTION Motion for Approval
• EXHIBIT Memo 126-05
• Contract Summary Tables
• Contract Detail Tables
• Summary of recommendations on page 52
• All contract renewals amounts are subject to
  continued performance through June 30 and
  negotiation.

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4. Intermediary Contract Renewals

• Targeted sector intermediary contracts and staff
  have provided access to hundreds of job orders,
  the opportunity to reach more businesses,
  increased our visibility and resulted in Employed
  Worker Training opportunities
• Current intermediaries include the Broward
  Alliance, MIASF, SFMA, South Florida Bio-Science
  Consortium and SFHHA through either contracts or
  direct-staffing
• The contracts with South Florida Manufacturers
  Association (SFMA) and Marine Industries
  Association of South Florida (MIASF) have been
  reviewed recommended for renewal by the
  Employer Services and Executive Committees.

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4. Intermediary Contract Renewals

• Marine Industries Association of South Florida
  (MIASF) - 40,000 (pages 69-70)
• Represent 814 marine companies in South Florida
• We are considering changes to existing
  partnership with MIASF
• Funds may be used for a staff person or to
  increase OJT and EWT opportunities.

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4. Intermediary Contract Renewals

• South Florida Manufacturers Association (SFMA)
  53,480 (pages 71-72)
• Represent 197 manufacturing companies in South
  Florida
• Includes job listings, Employed Worker and
  on-the-job training applications, marketing
  opportunities and access to member businesses.

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4. Intermediary Contract Renewals

• RECOMM Approval
• ACTION Motion for Approval
• EXHIBIT Memo 127-05
• Contract Summary Tables
• All contract renewals amounts are subject to
  continued performance through June 30 and
  negotiation.

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PY 06-07 Preliminary Budget Page 20
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5. PY 06-07 Preliminary Budget

• RECOMM Approval
• ACTION Motion for Approval
• EXHIBIT Memo 123-05
• Pages 13-20
• Revised budget including final allocations and
  actual carry-over presented at the July or
  September meeting