NPP Sponsorship and Donation Policy Update

1
NPP Sponsorship and Donation Policy Update

• Marion Grobb
• Director Communications CFPSA
• Halifax, April 21-22, 2004
• Ottawa 5-6, 2004
• Edmonton, May 19-20, 2004

2
Background

• Since 1997 (CISM winter Games, Valcartier)
• 2002 Draft policy
• Defines sponsorship vs. donation
• Only AAs shall manage the solicitation or
  receipt of sponsorship or donations on behalf of
  NPP activities
• 2004 Draft policy revisited
• To BoD in September 2004

3
CDS Guidance

• 11b) Sponsorship and donations may be obtained
  from the private sector to help offset the costs
  of NPF programs and services in accordance with
  the policy on sponsorships and donations.
• (January 2004)

4
Snapshot

• 68 Authorized Agents (AAs)
• 25 of 30 B/W/U have AAs
• No AAs at
• 5 ASU (i.E., St-jean, Valcartier 3 AAs in Mtl)
• Calgary, Meaford, Yellowknife (no PSP mgrs)
• CFSU Ottawa

5
The principles

• Ethical
• Public scrutiny
• Accountable (book keeping)
• No conflicts of interest

6
Proposed changes

• Defines sponsorship and donations IN
• Follows format of DAOD
• Outlines Approval Authorities
• Includes book keeping steps
• Annexes (easy, consistent)

7
DAOD vs. NPP

• DAOD
• For all SD, the Summary and Approval form must
  be completed

• Old Proposed NPP
• Those of a minor nature for which an LOU is
  not completed,
• NEW For lt 1K use NPP SD Summary and Approval
  Form

8
DAOD vs. NPP

• DAOD
• SD must not put the DND and CF in a position
  of generating revenue

• Old/Proposed NPP
• (omitted) i.e., revenue allowed.

9
DAOD vs. NPP

• DAOD
• CF/DND may issue tax receipts for donations

• Old/proposed NPP
• No tax receipts are issued for donations

10
DAOD/Old NPP vs. Proposed Changes

• DAOD/old NPP
• if sponsored or donated resources are not used
  for the purpose intended, they shall be returned
  

• Proposed NPP
• Funds retained for use in MW program

11
DAOD/Old NPP vs. Proposed Changes

• Old NPP
• No approval levels and positions specified
• Solicit through a contractor in special and
  exceptional circumstances

• New NPP
• Specified (chart like in DAOD)
• May use a contractor

12
Old NPP vs. Proposed Changes ( DAOD)

• Old NPP
• No procedures re bookkeeping

• Proposed NPP (like DAOD)
• Specific procedures to RAMs
• GL s for OM costs and Trust account s for
  revenue and associated costs

13
DAOD vs. New NPP

• DAOD
• Annex Sponsorship and Donation Summary and
  approval form

• New NPP
• A, NPP SD Decision Flow Chart
• B, Guideline to NPP Sponsorable programs,
  services, activities
• Annex C, NPP Sponsorship Donation Summary and
  Approval form

14
Annex A flowchart

• Funding source (NPP or public)?
• Influence buying decisions? Personal gain?
• Any deliverables? (controlled by whom?)

15
If in Doubt

• Ask your AA re policy application
• Re financial procedures, ask RAM
• Get trained fall/winter 2004 course

16
Putting the policy into practice

• MARLANT (Ken Doucette, A/National NPP Sponsorship
  Manager)