Presentation to the Portfolio Committee

1
DPSA ANNUAL REPORT

• Presentation to the Portfolio Committee
• 12 October 2004

2
Outline of presentation

• Introduction and overview
• Ministers international public administration
  engagements
• Programme performance
• Financial statements and AG Report
• Human Resource statistics

3
Introduction and overview

• Celebrating 10 years of freedom brief overview
  since 1996 (DPSA established)
• To lead transformation of the public service
• Starting point revamping policies on HR and
  service delivery
• From 1999 emphasis on implementation and pro
  active support to departments
• New policies since 1999 HRD, Anti-corruption,
  HIV/AIDS E-Government

4
Introduction and overview cont.

• Focus for second decade
• Continue sustained engagement with departments to
  improve accountability and performance of the
  public service
• Focus on monitoring and evaluation to ensure
  timeous response to service delivery challenges
• DPSA proud of contribution to transforming public
  service

5
International programme

• Minister plays important role in international
  public administration
• 2nd UN Committee of Experts
• International Institute of Administrative Science
  conference
• CAPAM High Level Meeting
• 5th Global Forum on Reinventing Government
• Public Sector Leadership Capacity Development for
  Good Governance in Africa
• 3rd UN Committee of Experts

6
Major projects Eastern Cape intervention

• Intervention from December 2002 to March 2004
• Turnaround plans for four departments
• Disciplinary cases backlogs addressed
• Joint Anti-Corruption Task Team pursued criminal
  cases
• Back-office support centres established
• Internal audit functioning
• Resolution 7 fast-tracked
• Ongoing implementation of turnaround post-March
• Ownership and sustainability arrangements in
  place
• Monitoring mechanism in Office of Premier

7
Major projects Restructuring

• Assistance rendered to provinces in implementing
  Resolution 7 of 2002
• Large number of collective and individual
  disputes were handled
• Agreement lapsed in September 2003
• Further process of assisting departments in
  absorbing employees in excess (those who could
  not be redeployed
• Those in excess decreased from 13900 to 10500
  from Sept to March

8
DPSA programmes

• Administration
• Integrated Human Resources
• Information and technology management
• Service delivery improvement
• Anti-corruption
• Auxiliary and associated services

9
Administration

• International and African Affairs
• DPSA established a NEPAD programme in Governance
  and Public Administration
• Hosted 4th Pan-African Ministers of Public
  Service Conference in May 2003
• Public Service Ministers Programme adopted
• Research projects were completed (with CPSI)
• Website established
• African Management Development Institutes Network
  (AMDIN) established
• Took responsibility for the African Governance
  Inventory (AGI) tool for sharing public admin
  data

10
Integrated human resources

• Remuneration and conditions of service
• Implementation framework for scarce skills
  strategy developed
• Flexible remuneration package for levels 1112
• Incentive policy framework and pay progression
• Provided online information on HR matters
• Benchmark job descriptions developed
• Research on restricted medical aid scheme
  completed
• Rules of GEPF amended
• Management Policy and Procedure on Incapacity
  Leave and Ill-Health Retirements piloted

11
Integrated human resources

• Negotiations and labour relations
• Agreements concluded on
• Last leg of multi-term salary negotiations
  agreement
• New levy agreement for the PSCBC
• Long service awards
• Recognition for service of former non-statutory
  forces
• Foreign Service Dispensation
• Establishment of provincial bargaining chambers
• Provision for sectoral chambers
• Labour relations policy developed

12
Integrated human resources

• Employment Practices and Career Management
• Affirmative action targets revised
• Generic competency framework for levels 11 and 12
• Proposals on the establishment of sustainable
  pools of middle managers
• Competency profiling and assessment programme
  piloted in Gauteng and Land Affairs
• SMS Conference held in September 2003
• Updated version of the SMS Handbook published
• A database on the SMS was established

13
Integrated human resources

• HIV and AIDS
• 3rd phase of Impact and Action project
• Facilitating the implementation of policies and
  systems developed in the second phase
• Comprehensive communication strategy developed
• Includes Health Channel accessible via DPSA
  website
• 3rd Public Service Aids Indaba held in October
• Support to departments in implementing minimum
  standards

14
Integrated human resources

• Human resource development
• Proposals on institutionalisation of internships
  and learnerships in the public service approved
• 7234 interns and learners in department
• Social Plan guidelines for restructuring process
  developed
• Workshops held with departments

15
Integrated human resources

• Public Service SETA
• Funding acquired for 4197 learnerships
• Implementation model under discussion
• 5 learnerships established
• Re-orientation and induction programme developed
• 35 SMS Unit Standards developed

16
Information and technology management

• Batho Pele Gateway portal (www.gov.za)
• Information on services collected and organised
• Portal developed and information uploaded
• Call centre established
• GITO Council
• Plans for establishment of an African CIO Council
• CIO exchange underway

17
Service delivery improvement

• Government Internal Consulting Services
• Review of public entities
• Corporate status, corporate form, corporate
  governance, HR and performance management
• Work on eliminating red tape
• Red Tape Challenge held inviting innovations
• Citizens Access to e-government developed
• Batho Pele Change Management Engagement piloted
• Batho Pele Handbook completed
• Directory of Public Services completed
• Africa Public Service Day and Public Service Week
  successfully completed

18
Service delivery improvement

• Programme Management and Development Cooperation
• Integrated Provincial Support Programme
• Turnaround of hospitals (Limpopo), social
  security files (Eastern Cape) etc
• Public Service Transformation Support Programme
• Support to anti-corruption strategy, NEPAD
  initiatives, competency framework for middle
  managers etc
• Public Service Reform Programme
• Funds supported study on red tape, IMT,
  development of a recruitment and retention
  strategy, early warning system etc

19
Service delivery improvement

• Learning and knowledge management
• Learning networks established
• KZN, Limpopo, Batho Pele
• Learning sessions
• Hospital visits, anti-corruption learning
  session, various workshops
• Learning events
• Eastern Cape Premiers Batho Pele Campaign
• Service Delivery Academy
• Learning products
• Service Delivery Review
• 23 case studies
• Manual on the Machinery of Government

20
Anti-corruption

• Proposals on minimum anti-corruption capacity
  approved
• Proposals on a Public Service Anti-Corruption
  Hotline approved
• Project to provide support to Department of
  Correctional Services
• UN Convention on Corruption signed by the
  Minister in Merida, Mexico in December
• DPSA represented SA at the Global Forum III in
  Korea
• Corruption Management Information System
  developed
• Assisted DPLG in developing AC strategy

21
Financial statements and AG Report
22
Auditor-General Report

• Unqualified audit report
• Matters of emphasis
• Internal Audit not fully functional
• Risk Management and Fraud Prevention Plan not
  finalised still in draft format
• PSETA Two bank accounts outside the books of
  DPSA, only included as a note to the financial
  statements

23
Financial Statements

• Allocation R174,667m
• Expenditure R154,979m
• Balance R 19,688m
• Minus
• Rollovers R 11,653m
• (Gateway, restructuring and medical scheme)
• PSETA not drawn R 3,500m
• True saving R 4,535m

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Financial Statements
Expenditure per standard item
Percentage split for 2002/03 Personnel 32,
Admin 10, Stores 3, Equipment 4, Prof and
spes 18, transf 33, Misc 0
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Financial Statements cont.

• Comparison between allocation and actual
  expenditure per programme
• Programme 1 Administration
• Programme 2 Integrated Human Resources
• Programme 3 Information and Technology
  Management
• Programme 4 Service Delivery Improvement
• Programme 5 Anti Corruption Strategy
• Programme 6 Transfers Capital

26
Financial Statements cont.

• Growth in budget over last 3 years (excluding
  SITA transfers)

20
42
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HR statistics
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HR statistics
29
Vacancy rate
30
Skills development