HR Data Requirements for IR Reporting

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HR Data Requirements for IR Reporting
Emory University
Prepared by the Office of Institutional Research
at Emory University March 2009
2
Outline

• Internal versus External Reports
• HR Data Types
• Short Term Goals
• Long Term Goals
• QA

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Constituents

• Internal vs. External
• Internal
• President, Provost, Deans
• BOTs
• 2008-09 Diversity Report
• External
• AAUP
• AAUDE
• IPEDS
• Affirmative Action Plan

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HR Data Types

• Faculty Data elements
• Title, i.e. Assistant Professor to Associate
  Professor
• Contract Length i.e. 9 months, 12 months, less
  than 12 months
• Tenure Track i.e. Assistant Professor,
  Associate Professor and Professor
• Tenure Date i.e. date of receiving tenure and
  should be blank for non-Tenured track faculty
• Tenure Status i.e. from No or Yes or vice versa

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HR Data Type Mismatches

• Consider records where Faculty Rank ltgt Faculty
  Title. For example, John Doe, Emplid 0000001
  Faculty Title Senior Research Associate and
  Faculty Rank Professor.
• Consider records where Faculty Rank Assistant
  Professor and Tenure Date ltgt blank.
• Consider Faculty Rank Associate Professor or
  Professor where Tenure Date blank.
• Consider records where the Title is Professor
  and the Track is Tenure and the Tenure Status
  is NO.

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Short Term Goals

• Key Dates
• Annual HR Date of Record Middle of October each
  year
• Reporting to IPEDS Mid-November of each year
• Short Term Goals
• Data sent to schools for correction End of
  September each year
• Schools send corrected reports to IR to generate
  Internal and External reports
• Schools send corrected reports to HR Data
  Services to make system updates

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Long Term Goals

• HR will roll out Self-Service systems
  functionality for the following
• To update HR Data Types
• HRAF Form with data validations
• Quarterly meetings with HR/Schools/IR
• WBT module as annual refresher

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Diversity Report Contacts

• Business School Barbara Woneberg
• School of Nursing Roman Damena
• Law School Sherman Roberts
• Medical School Josh Barwick
• School of Theology Jan Cahoon
• Emory College Susan Lee
• Oxford College Sheilah Conner
• Yerkes Stuart Zola
• Deans and Associate Deans at the schools were
  also carbon copied

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QA