Preparing Employees for Safe Vehicle Trips

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Preparing Employeesfor Safe Vehicle Trips
August 6th, 2009
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Session Outline

• Statistics, Trends, and Indicators in Road Safety
• The Positive Benefits of Managing Road Safety
• Legal Provisions and Requirements for Road Safety
• Developing a Company Road Safety Program
• - Who drives for your company?
• - Self Audit/Evaluation
• Company Road Safety Policy
• Six Step Road Safety Hazard Control Plan

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Collision Injury Fatality Statistics and Trends
ZERO
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The Multiple Benefits of Managing Work-Related
Road Safety(Slide 1 of 2)

• Prevent injuries and fatalities
• Enhances the safety culture at work
• Improved morale/Staff retention
• Reduce costs claims, legal, fines, insurance,
  re-training, hiring, vehicle replacement, damaged
  cargo, damage to property

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The Multiple Benefits of Managing Work-Related
Road Safety(slide 2 of 2)

• Positive impact on Health and Safety system i.e.
  less emergency service responses, hospital stays,
  incident management on highways, rehabilitation
  of injured employees.
• Positive impact on employees lives could spill
  over into driving behaviours off the job.
• Less chance of CVOR violations

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Canada Labour Code Part II and Regs.
Highway Traffic Act (expanded)
Occupational Health and Safety Act and Regs
Review of Legal Provisions and Responsibilities
National Safety Code
Criminal Code of Canada (expanded)
Other Related Road Safety Laws (expanded)
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Criminal Code of Canada Relevant Provisions
(slide 1 of 3)

• Section 217.1 Duties of persons directing work
• Section 219 Criminal Negligence

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Highway Traffic Act (slide 1 of 3)

• Important References
• S.16 - 23 of the Act Reg. 424/97 - CVOR
  operator information - Part II Or Regulation
  contains information on Safety Ratings
• Section 82.1 and Reg. 512/97 Impoundment of
  Commercial Motor Vehicles

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Highway Traffic Act (slide 2 of 3)

• S. 107 of the Act Reg. 575 - Inspection of
  Commercial Vehicles over 4500k/g
• Reg. 4/93 - Hours of Work
• (See also S. 17 - Employment Standards Act
  Limits on Hours of Work)
• Reg. 363/04 - Load Security

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Highway Traffic Act (slide 3 of 3)

• Seat Belts - Section 106 of the Act Reg. 613
• Demerit Point system s.56 of the Act Reg 339/94
• Rules of the Road Part X - Sections 133 191

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Legal Responsibilities Other Applicable
References and Laws (slide 1 of 1)

• National Safety Code
• Compulsory Automobile Insurance Act -RSO 1990 C.25

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Developing a Company Road Safety Program
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Who areoccupational driversat your company,
types of vehicles driven, exposure?
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SelfAuditEvaluation
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Developing a RoadSafety Policy
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Elements of aRoad Safety Policy(slide 1 of 4)

• The policy states but is not limited to
• a company road safety commitment
• company expectations
• and requirements about
• drivers licenses,
• suspension and revocation notification,
• abstract reviews,
• Continued next slide

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Elements of aRoad Safety Policy(slide 2 of 4)

• Continued from previous slide
• regular monitoring of qualifications,
• insurance coverage,
• traffic violation reporting,
• disciplinary action
• collision investigation and review,
• remedial training,
• new employees,
• reporting areas of concern i.e. schedules,
  deliveries, routes.

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Elements of aRoad Safety Policy(slide 3 of 4)

• Vehicle condition - outline driver
  responsibilities about routine vehicle checks,
  annual inspections understanding and using
  safety features, reporting defects, damage.
• Trips taking safest routes, breaks and fatigue,
  alternate arrangements, speeding, inclement
  weather, reporting delays.
• Legal Compliance i.e. reference to HTA Rules of
  the Road etc.

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Elements of aRoad Safety Policy(slide 4 of 4)

• Driver education (requirement to complete a
  defensive driving course, refresher training,
  evaluations and assessments.)
• The monitoring role by management is clearly
  stated.
• Encourage suggestions for improvement.
• Senior management signature, dated distributed
  and understood.

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The Pathway to Success A Six Step Road Safety
Hazard Control Plan
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Step 1 Identify Driving Hazards
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Step 1 - Areas for Hazard Identification

• Driver competency, licensing, training, fitness
  and health, review collision frequency, remedial
  training required?
• Vehicle is it suitable, condition, has the
  required safety equipment, ergonomically safe,
  collision protection?
• Trip safest route, time of day, safe
  scheduling, reasonable distances, weather
  conditions, unrealistic delivery times and number
  of calls required (do these requirements
  encourage speeding, unsafe driving?)

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Step 2 Identify Who Could Be Harmed
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Step 2 - Identify who could be harmed

• Drivers, passengers, other road users,
  pedestrians.
• Identify potential high risk groups within your
  company eg.
• young or newly qualified drivers
• long distance drivers for example.

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Step 3 Evaluate/Assess the Risks
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Step 3 - Evaluate/Assess the Risks

• Risk Ratings Based on the analysis of
  probability and severity, given the hazard.
• List and decide what category of risk you are
  dealing with
• A- Major,
• B Serious, or
• C - Minor.
• Assessment Definitions listed on worksheet

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Step 4 Control Measures
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Step 4 - Risk Control Measures(slide 1 of 4)

• Recruitment and selection
• Orientation and ongoing safety training
• Job aids, notes, documents, safety information
  sheets
• Root cause analysis and correction by conducting
  through collision investigation, incident
  recording

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Step 4 - Risk Control Measures(slide 2 of 4)

• Administrative controls - Policies, Procedures
• Bonus and Incentive Programs (e.g. THSAO Safe
  Driver Award Program)
• Preventative maintenance
• Vehicle inspections
• Near-miss reporting and analysis

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Step 4 - Risk Control Measures(slide 3 of 4)

• In-house safe driving awareness campaigns
• On-road driver assessments
• Specifications for safer vehicles (additional
  safety equipment ABS, Air bags, mirrors etc)
• Risk awareness and defensive driving education
  sessions
• Ergonomic checks and considerations

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Step 4 - Risk Control Measures(slide 4 of 4)

• Identifying the safest routes
• Ensuring drivers are fit
• Monitor road conditions communicate to drivers
• Substituting alternative means of transport where
  practicable i.e. public transit, trains etc.
• Teleconferencing instead of in person meetings
  if you can, limit the amount of driving required.

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Step 5 Implementation
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Step 5 Implementation of Control Measures

• Implementation involves
• assigning responsibility,
• providing resources
• time dating with regular checks to ensure
  implementation has occurred.

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Step 6 Monitoring, Review, Revisions
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Step 6 - Monitor/Review/Revisions(Continuously
Improve)

• Regularly ask are the risks suitably controlled?
• Revise controls if necessary.
• Does it take into account new routes, new
  drivers, new equipment?
• Maintain a cycle of continuous improvement.

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• Promote a safe driving culture within your
  organization.
• Identify driving hazards/risks, assess and
  control them, monitor to ensure that controls are
  adequate, revise and continuously improve.
• Involve senior management, managers, supervisors
  and workers who drive.