Agenda

1
www.kingsportvolleyballclub.org
Agenda

• Welcome Intro of Board
  Donna Hardy
• Club Statement/ Player Family Commitment
  Donna Hardy
• Type of Teams/Fees/Practices Tournaments
  Chris Jones
• Tryouts and Team Placement Lindsey Devine
• Parent/Player Contract LeAnn Farthing
• Registration/1st Team Meeting Melissa Jones
• Parent Volunteers Susan Russell
• Fundraising Leslie Osborn
• Questions
• Qualifier Informational Meeting after Parent
  Meeting Lindsey Devine

2
(No Transcript)
3

• Club Statement/Player and Family Commitment
• The Kingsport Volleyball Club (KVC) shall
• Provide an opportunity for girls to develop their
  individual and team volleyball skills.
• Offers opportunities to play on either travel or
  non-travel teams.
• Teams are formed based on ability, age, and
  position via coaching evaluation.
• Individual player improvement, team success, and
  the success of KVC are dependent upon
  commitment from players and their families. It
  should be understood that participation in this
  club requires a commitment of time, effort and
  finances. Players and their families should
  enter into the program well aware of these
  requirements.

4

• Type of Teams/Fees/Practices Tournaments
• Non-Travel Girls Teams
• Who may participate
• Primarily for grades 4-7
• Players with minimal skill level
• Players not able to commit to the rigors of
  travel teams
• Primary Purpose
• Fundamental skill development
• Introduction to KVC and competitive volleyball
• Fees Tryout Fee
  25 post marked on or before Oct 17 or
  50 after Oct 17
• Additional Annual Fee to Play
  275-300 (local tournaments are an additional
  cost)
• Included in this fee
• One 2-hour practice a week
• Possible Scrimmages
• Season will run December thru March
• Officiating Clinic

5

• Type of Teams/Fees/Practices Tournaments
  Travel Club Teams
• Who may participate
• Girls ages 13-17 (18s team will be considered if
  enough players).
• Girls with evaluated skill levels required for
  competitive travel teams.
• Girls/parents willing to commit to the time and
  financial obligations of a travel team.
• Notes
• Team placement will be made by the coaching
  committee after observation of the tryout
  process.
• Parents and coaches of each team will determine
  tournament dates.
• Schedule may conflict with other winter/spring
  sports.
• Fees Tryout Fee
  25 post marked on or before Oct 17 or
  50 after Oct 17
• Additional Annual Fee to Play
  590-615 base for 6 tournament days
• Note The above fees do not include
  players travel, lodging and meal expenses for
  any tournament.
• Included in this fee
• Two 2-hour practices a week (a weeknight
  Saturday, or a weeknight tournament day)
• 6 tournament days
• Season will run December thru March (could be
  later depending upon tournament dates)

6

• Type of Teams/Fees/Practices Tournaments
  Travel Qualifier Teams
• Who may participate
• Girls ages 13-17 (18s team will be considered if
  enough players).
• Girls with evaluated skill level necessary for
  qualifier teams.
• Girls/parents willing to commit to the time and
  financial obligations of qualifier teams.
• Notes
• Placement will be made by the coaching committee
  after observation of the tryout process.
• Parents and coaches of each team will determine
  tournament dates.
• Schedule may conflict with other winter/spring
  sports.
• Fees Tryout Fee
  25 post marked on or before Oct 17 or
  50 after Oct 17
• Additional Annual Fee to Play
  945-970 base for 10 tournament days
• Note The above fees do not include
  players travel, lodging and meal expenses for
  any tournament.
• All expenses associated with
  additional play dates or Nationals are not
  included.
• Included in this fee
• Two 2-hour practices a week (a weeknight
  Saturday, or a weeknight tournament day)
• Coach may require 3rd weekly practice

7
Tournaments Attended in the Past Few
Years Monument City Richmond Louisville,
Kentucky Hi-Neighbor Asheville, NC Shamrock
Roanoke, VA Southern Classic - Palmetto Region
Clemson, SC Anderson, SC Peachtree Atlanta,
Ga Smokey Mountain Knoxville, TN Southern
Region Qualifiers Atlanta, Ga Junior Olympics
Miami, Fla Southern Regionals Atlanta, Ga Big
Sandy Huntington, WV Chattanooga Choo Choo
Chattanooga, TN Impact Nashville, TN TRAVEL,
LODGING, AND MEALS FOR THESE TOURNAMENTS ARE NOT
INCLUDED IN YOUR KVC FEES.
8
Type of Teams/Fees/Practices Tournaments
KYVB Kingsport Youth Volleyball is an
introductory experience in which players have fun
while learning basic volleyball concepts. It is a
recreational program offered to girls and boys in
grades 3-8. This spring league (March-April)
gives players an opportunity to participate in a
skills clinic and practice and play matches two
nights per week. The league runs for six weeks
and culminates with a Saturday tournament. KYVB
coaches are parent volunteers and high school
players from the Dobyns-Bennett volleyball
program.
9
Type of Teams/Fees/Practices Tournaments
Practices (2 hour) Sevier Middle School Days
Tuesday 5-7pm or 7-9pm
Wednesday 5-7pm or 7-9pm Saturday 9-11am
or 11am-1pm or 1-3pm or 3-5pm John Adams
Elementary Days Monday
5-7pm or 7-9pm
Tuesday 5-7pm or 7-9pm
Thursday 5-7pm or 7-9pm
10
Fee Schedule 2009-2010
Late fee for each monthly payment made after due
date 15/month Payments should be mailed to  
Kingsport Volleyball Club  
PO Box 7693 
Kingsport, TN 
37664
11
Tryouts and Team Placement
Tryout Schedule

• Tryouts are mandatory
• The KVC coaching staff will evaluate the skill
  level of players during a series of tryouts.
• Only 1 tryout fee
• Players will be placed on teams according to
  Ability Age Position
• If you do not make a Qualifier team, you may try
  out for a club team.
• However, you are not guaranteed to make a team.
• Goal (depending on numbers) of players per
  team Target 9 maximum 10
• Selected players may be invited to older club
  and/or qualifier tryouts.

12
Parent/Player Contract
13

• Registration
• 1. Registration Tryout Forms
• KVC Form /25 or 50 Registration (Discount if
  post marked by Oct. 17)
• This fee covers Insurance for tryouts, making
  copies of all forms for SRVA
• and coaches, numbers for player tryouts and
  supplies.
• SRVA Requirements (Register online at
  www.srva.org) Print tryout form, Membership form
  and Medical Release form.) Have the Medical
  form notarized
• Copy of Insurance Card
• Copy of Birth Certificate
• Parent-Player Contract
•  
• 2. If you do not make a team, the registration
  fee will not be refunded.
•  
• 3. Team Meeting Nov. 12 at RNR at 7pm. Items to
  bring
• First payment Non-Travel 95, Club 200,
  Qualifier 315
• Calendars To schedule tournaments. Coaches will
  have tournament dates.
• Know your apparel information (i.e. jersey number
  and size, t-shirt size)
• 4. Officiating clinic Saturday, Dec 5, 2009

14

• Parent Volunteers
• Team Representative
• Act as liaison between coach and parents to relay
  team information.
• Coordinate parents to bring (healthy) food and
  drinks to the tournaments.
• Assist the coach as needed.
• Coordinate with board members as necessary
  regarding apparel orders, uniforms, and club
  activities.
• Keep accurate records of money raised by players,
  such as shirt sales. Forward all monies to the
  club treasurer.
• Coordinate any and all fundraising efforts with
  the parents and players.
• Must have e-mail access and willing to utilize
  it.
• Travel Coordinator
• Research and obtain hotel reservations as close
  as possible to the school where we play. Players
  usually room with their parents so a block of
  rooms are reserved for each player and coach.
• Correspond with parents regarding hotel,
  location, phone number, dates, directions,
  reservation deadline, etc. Parents will be
  responsible for actually reserving their own
  room.
• Provide directions from hotel to school gym to
  each parent and coach. It is a good idea for the
  travel coordinator to arrive early (on Friday
  evening) and actually locate the gym,
  particularly if it is in a strange town or
  location. This will prevent a situation of 8
  players, parents and coach leaving the hotel
  early Saturday morning, having bad directions,
  driving around lost trying to find the school,
  and missing the 800 am coaches meeting.
• Ball Keeper
• Keeper of the ball bag and all balls.
  Locate balls after each warm up, store in the
  bag, and keep until next warm up. Coaches will
  take the balls at the end of the tournament so
  that they will be available for practice.
• Team Photographer
• Take photos at tournament time forward to
  the club web site coordinator Lee
  Peterson-lhpeter_at_eastman.com.

15

• Fundraising
• KVC Service Project
• Recycling Program
• This year the players will be asked to
  participate in a service project that will also
  serve as a fundraiser contributing to the clubs
  general budget
• Ask family, friends and neighbors to save
  aluminum cans
• Teams may get together and clean up an area
  picking up aluminum
• There will be regular collection dates at
  designated sites
• More information will be distributed at the Team
  MeetingStart saving those cans!
• Individual Fundraising Efforts
• There will be two fundraisers that are optional
  for players and their parents. These fundraisers
  provide an opportunity to raise money that can be
  applied against a players club dues.
• KVC Website Ads
• Ad are placed on the KVC Website
• There are two sizes Business Name (50),
  Business Card Sized Image (75)Anything above
  75 will be a donation to the clubs general
  account.
• All ad sales must be turned in by January 1, 2010

16

• Summary
• All information can be found on Web Site
  www.kingsportvolleyballclub.org
• Registration Tryout Forms
• KVC Form /25 or 50 Registration (Discount if
  post marked by Oct. 17)
• SRVA Requirements (Register online at
  www.srva.org) Print tryout form, Membership form
  and Medical Release form.) Have the Medical
  form notarized.
• Copy of Insurance Card
• Copy of Birth Certificate
• Parent-Player Contract

17
Questions?
18

• Age Categories
• Age Group Definitions for Club Teams are
  determined by a player's age on or before
  September 1, 2010.
• 18 and Under Division Players who were born on
  or after September 1, 1991
• 17 and Under Division Players who were born on
  or after September 1, 1992
• 16 and Under Division Players who were born on
  or after September 1, 1993
• 15 and Under Division Players who were born on
  or after September 1, 1994
• 14 and Under Division Players who were born on
  or after September 1, 1995
• 13 and Under Division Players who were born on
  or after September 1, 1996
• 12 and Under Division Players who were born on
  or after September 1, 1997