Construction Management Readiness

1
Construction Management Readiness
Stephen Sawch, Assistant Director for
Construction Management Conventional Facilities
Advisory Committee Review March 10 11, 2009
2
Construction Preparations Outline

• Safety Critical Requirement
• Construction Management Plan
• Policies and Procedures
• Construction Management Team
• CF Field Office
• External CM Oversight
• Construction Readiness
• CFAC Topics for Discussion
• Path Forward

3
Construction Safety

• Objective Best in Class Safety Program
• Torcon - Proven Safety Record
• Safety performance highest weighted selection
  criteria
• OSHA Voluntary Protection Program (VPP
  Contractor)
• Goal of DOE VPP Star Worksite for LT
• CF ESH Plan in Place
• Regular meetings to continue improvements
• Applied Lessons Learned in ESH Plan Development
• CF Staff Taken OSHA 10 Hour Course
• Our success measured by our Safety Performance

4
Construction Management Plan

• Construction Management Scope
• Methods Procedures to Meet Project Objectives
• Quality Assurance Plan and CM Plan Work in
  Concert
• CM Organization
• Defines Responsibilities
• ESH for Conventional Facilities
• ESH Plan and CM Plan Work in Concert
• Communication and Document Management
• Define and Standardize Communication

5
Construction Management Plan

• Communication and Document Management contd
• Establish Meeting Reporting Requirements
• Shop Drawing and RFI Routing
• Project Control Software
• Purchased Primavera Contract Mgr. (formerly
  Expedition)
• CF Team trained on Contract Manager
• Create, Share and Access Project Documents
• Transmittals Submittals Correspondence
• Web Based and is Used by Most Contractors
• Manage Submittals
• Submittals Logs Dunning Letters

6
Construction Management Plan

• Project Control Software
• Issue and Track Noncompliance
• Build and Link Issue Files with Documents
• Field Inspection Oversight
• Develop Project Checklist
• Oversee Day to Day Activity
• Document Nonconformance
• Testing Commissioning
• Test Record Index
• Commissioning Contractor

7
Construction Management Plan

• Acceptance and Transition to Operations
• Testing Training Complete
• OM Documents Available
• Punch List Preparation
• BORE Beneficial Occupancy Readiness Evaluation
• Change Control Configuration Management
• Technical Changes
• Reviewed Approved
• Documented (ECN Engineering Change Notice)
• Maintain As-Built Drawings Monthly Updates Part
  of Pay Req.

8
CF Procedures Manual

• Used BNLs Plant Engineering Policies
  Procedures as basis for CF Procedures Manual
• Worked with Quality Assurance identified
  applicable Policies
• Successfully used for CFN
• Transmittals, submittals, RFIs, reports,
  inspections and closeout
• Integrated Contract Manager Software into CF
  Procedures Manual (Primavera)

9
CF Procedures Manual
10
CF Procedures Manual
11
Procedures Inspection Forms
12
LT- CF Construction Team

• Staffing Requirements Determined
• Roles and Responsibilities Identified
• Project Team Established
• 3 Lead Engineers Hired
• Administrative Assistant Hired
• Construction Engineer/Civil Electrical
  Inspectors Hired
• Last Hire - Mechanical Inspector Currently
  Interviewing
• Anticipate Staff Augmentation Requirements
• Augment with CM Firm (Liro/Gilbane) Staffing
• Inspectors/Clerk of Works/Administrative
  Assistant/Others

13
Construction Staffing Requirements
  CONVENTIONAL FACILITIES 2008 2008 2009 2009 2010 2010 2011 2011 2012 2012 2013 2013 2014 2014      
  DESIGN                              
  BID AWARD                              
  SITE PREP                              
  RING BUILDING                                
  RING BUILDING CLOSE-OUT                                  
  LOBs                                
  LOB CLOSE-OUT                              
  CF PERSONNEL 2008 2008 2009 2009 2010 2010 2011 2011 2012 2012 2013 2013 2014 2014 Division Status RESPONSIBILITIES
1 DIRECTOR                             CF Filled CF Oversight
2 ASSISTANT DIRECTOR DESIGN                             CF Filled A/E Design
3 ASSISTANT DIRECTOR CM                             CF Filled Construction Management
4 SCHEDULE ENGINEER                             PS Filled Scheduling/Cost tracking
5 CIVIL ENGINEER                             CF Filled A/E Design Construction RFI's
6 MECHANICAL ENGINEER                             CF Filled A/E Design Construction RFI's
7 ELECTRICAL ENGINEER                             CF Filled A/E Design Construction RFI's
8 CONSTRUCTION ENGINEER                             CF Filled Construction Management
9 ADMINITIVE ASSISTANT                             CF Filled Office Administration
10 CLERK OF THE WORKS                             CF Plan 2Q09 Files/Logs/Record Keeping
11 CIVIL/ARCH. INSPECTOR                             CF Filled Field Inspection
12 MECHANICAL INSPECTOR                             CF Plan 1Q09 Field Inspection
13 ELECTRICAL INSPECTOR                             CF Filled Field Inspection
14 SAFETY ENGINEER (1.5 FTE)                             ESH Filled Project Safety
15 PROCUREMENT (3 FTE)                             PS Filled Contracting
16 PE Engineers/Trades (1.5 FTE)                             PE Filled Utility/Fire Protection Support
17 ARCH./ENGINEERS (3.5 FTE)                             HDR Filled Design
Total of 22.5 FTE CF-Conventional Facilities/PS-Project Support/PE-Plant Engineering CF-Conventional Facilities/PS-Project Support/PE-Plant Engineering CF-Conventional Facilities/PS-Project Support/PE-Plant Engineering CF-Conventional Facilities/PS-Project Support/PE-Plant Engineering CF-Conventional Facilities/PS-Project Support/PE-Plant Engineering CF-Conventional Facilities/PS-Project Support/PE-Plant Engineering CF-Conventional Facilities/PS-Project Support/PE-Plant Engineering CF-Conventional Facilities/PS-Project Support/PE-Plant Engineering CF-Conventional Facilities/PS-Project Support/PE-Plant Engineering CF-Conventional Facilities/PS-Project Support/PE-Plant Engineering CF-Conventional Facilities/PS-Project Support/PE-Plant Engineering CF-Conventional Facilities/PS-Project Support/PE-Plant Engineering CF-Conventional Facilities/PS-Project Support/PE-Plant Engineering CF-Conventional Facilities/PS-Project Support/PE-Plant Engineering CF-Conventional Facilities/PS-Project Support/PE-Plant Engineering CF-Conventional Facilities/PS-Project Support/PE-Plant Engineering
Either BNL hire or augmented staff Either BNL hire or augmented staff Either BNL hire or augmented staff Either BNL hire or augmented staff Either BNL hire or augmented staff Either BNL hire or augmented staff Either BNL hire or augmented staff Either BNL hire or augmented staff Either BNL hire or augmented staff Either BNL hire or augmented staff Either BNL hire or augmented staff Either BNL hire or augmented staff Either BNL hire or augmented staff Either BNL hire or augmented staff Either BNL hire or augmented staff Either BNL hire or augmented staff
14
Construction Management Organization
15
Establish LT Field Office

• Field Staff of Approximately 10
• Trailer Purchased Delivery March 23
• FFE Ordered
• Utilities Power and Communications Available
• Services Required Sanitary, Cleaning, Trash
• Signage Plan Complete Ordered Shortly
• Occupy April 6

16
LT Field Office Site Plan
17
LT Field Office Layout
18
LT Field Office Furniture
19
External CM Construction Services

• Liro/Gilbane Provided Design Phase CM Services
• Estimating
• Value Engineering
• Scheduling
• Market Analysis
• Liro/Gilbane Hired for Construction Phase
  Services
• Construction Delivery Changed CM Limited Role
• Monthly Construction Management Assessment
• Staff Augmentation (As Required)

20
External CM Construction Services

• Part A Project Management Review
• CM Assessment Scope
• Kick-off Meeting To Initiate Development of
  Construction Management Procedural Review (CMPR)
• Evaluation of CF Procedures
• Evaluation of GC Schedule of Values
• Assist In Development of Deliverables List
• Monthly Site Visits With Conventional Facilities
  Management Team (CFMT)
• Attend Progress Meetings

21
External CM Construction Services

• Part A Project Management Review - Continued
• Produce Construction Management Procedural Review
  (CMPR) - A Monthly Report Outlining
• Administration (Staffing, Document Control, etc.)
• Engineering (Submittals, RFIs)
• Quality (Testing and Inspection)
• Change Management Process (Review, Approve
  Document)
• Closeout (Warranties, As Built drawings, OM
  Manuals, etc.)
• Evaluate and Provide Recommendations Regarding
  Management of Construction

22
External CM Construction Services

• Part B Staff Augmentation
• Anticipated Staff Augmentation Positions
• Clerk of the Works (Office Engineer from CM)
• Civil/Arch/Mech/Elect Inspectors (from CM)
• Structural Engineer (from CM)
• Administrative Assistant (from BNL)

23
Construction Readiness

• BNL Warehouse Relocation- Complete
• Site Prep - Civil - Complete
• Site Prep - Electrical - Complete
• Site Logistics - Complete
• Site Access Planning - Complete
• Visitor Badging/Training Facility Upgrade
  Summer 09

24
Torcon Site Logistics Plan
25
CFAC Topics for Discussion

• Successful Ring Building Construction Start
• How can we ensure a safe and smooth start for
  Torcon
• Establish Communication Channels
• Collaborative Approach to Site Logistics Planning
• Timely Response to RFIs Submittals
• Streamline Site Access for Contractors/Vendors
• Streamline Equipment Inspection Process

26
CFAC Topics for Discussion

• Potential Acceleration of Ring Building Schedule
• Confirm Feasibility by Torcon
• Confirm Funding Availability
• Benefit from Current Market Conditions

27
CFAC Topics for Discussion

• Coordination w/ the Accelerated LOB Schedule
• Ensure LOB Design Meets Schedule
• Prepare Revised Construction Program to
  Accommodate LOB Design
• Consider Contracting Options to Minimize Impacts

28
Path Forward

• Hire Mechanical Inspector Complete Training
• Implement Best in Class Project Safety Program
• Work with Torcon to Facilitate Mobilization
• Work with Torcon to Implement Project Procedures
• Establish effective communication, planning and
  execution
• Interface CM Software Programs
• NSLS-II Contract Manager
• Torcon Prolog
• Continuous improvement of CF Procedures Manual