Adding Graphics and Media Clips to a Presentation

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Adding Graphics and Media Clips to a Presentation

• Lesson 6

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Skills Matrix
SKILL MATRIX SKILL 2.3.4 Insert media
clips 3.3.1 Insert pictures from a
file 3.3.2 Insert shapes
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Skills Matrix
SKILL MATRIX SKILL 3.3.3 Insert clip
art 3.3.4 Add text to shapes 3.4.1 Apply Quick
Styles to shapes and pictures
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Skills Matrix
SKILL MATRIX SKILL 3.4.2 Add, change, and
remove illustration effects 3.5.1 Size, scale,
and rotate illustrations and other
content 3.5.2 Order illustrations and other conten
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Skills Matrix
SKILL MATRIX SKILL 3.5.3 Group and align
illustrations and other content 3.5.4 Use
gridlines and guides to arrange illustrations and
other content 4.3.5 Compress images
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Software Orientation

• Clip Art Task Pane

Keyword to find matching clips
Click to select a media type
Files that match the keyword
Click a thumbnail to insert clip
Click link to find additional files
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Adding a Picture to a Slide

• Insert a Clip Art Picture

• Clip art is predrawn artwork in a variety of
  styles
• Clip art files include drawn graphics, photos,
  sounds, and animated graphics

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Adding a Picture to a Slide

• Insert a Clip Art Picture (cont.)

• To insert a clip art picture
• Click the Clip Art icon in any content
  placeholder
• OR
• Click the Clip Art button on the Insert tab

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Adding a Picture to a Slide

• Insert a Clip Art Picture (cont.)

• Key a keyword
• Select a media type
• Click Go to find matching clips
• Click a clip to insert it

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Adding a Picture to a Slide

• Insert a Clip Art Picture (cont.)

• Many graphics are stored in the Clip Organizer

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Adding a Picture to a Slide

• Insert a Clip Art Picture (cont.)

• Additional clips can be found on Office Online
  Web site

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Adding a Picture to a Slide

• Insert a Picture from a File

• Pictures from files include those created using
  digital cameras and scanners
• Insert pictures saved in formats such as JPEG,
  TIFF, GIF, PNG, BMP, and WMF

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Adding a Picture to a Slide

• Insert a Picture from a File (cont.)

• To insert a picture from a file
• Click Insert Picture from File icon in any
  content placeholder
• OR
• Click Picture on the Insert tab

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Adding a Picture to a Slide

• Insert a Picture from a File (cont.)

In Insert Picture dialog box, navigate to
location of file, select picture, and click Insert
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Formatting Pictures

• Use the Ruler, Gridlines, and Guides

Rulers
Gridlines
Use the rulers and gridlines to measure and align
objects
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Formatting Pictures
Use the Ruler, Gridlines, and Guides (cont.)
Use the guides to align objects
Vertical guide
Horizontal guide
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Formatting Pictures

• Use the Ruler, Gridlines, and Guides (cont.)

• Use the Grid and Guides dialog box to adjust
  settings for gridlines and drawing guides

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Formatting Pictures
Use the Ruler, Gridlines, and Guides (cont.)
Drag a guide while holding down Ctrl to copy the
guide to a new location on the slide
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Formatting Pictures

• Rotate an Object

• Use Rotate options to rotate or flip an object
• OR
• Drag a rotation handle to rotate an object

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Formatting Pictures

• Crop an Object

• Click Crop button to display crop handles around
  object
• Drag a crop handle
• Click Crop button to complete crop

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Formatting Pictures

• Size or Scale an Object

• Sizing and scaling options
• Drag a corner or side handle
• Key a measurement in the Size group
• Specify size or scale percentage in Size and
  Position dialog box

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Formatting Pictures

• Size or Scale an Object (cont.)

• Dragging a corner to resize avoids distortion
• Specifying height and width in the Size group
  allows for exact measurements

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Formatting Pictures

• Size or Scale an Object (cont.)

• Size and Position dialog box provides for sizing,
  rotating, and scaling

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Formatting Pictures

• Apply a Quick Style to a Picture

Use Quick Styles to apply interesting effects to
pictures
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Formatting Pictures

• Adjust a Pictures Brightness and Contrast

• Use the Brightness or Contrast button in the
  Adjust group
• OR
• Use the Format Picture dialog box to adjust
  settings

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Formatting Pictures

• Add Special Effects to a Picture

• Use the Picture Effects button to display
  available picture effects

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Formatting Pictures

• Compress the Images in a Presentation

• Compress pictures to reduce file size
• Use the Compress Pictures button to open the
  Compress Pictures dialog box
• Click Options to change settings

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Adding Shapes to Slides

• About Shapes

• Available shapes display in the Shapes gallery
• Select a shape and drag the crosshair pointer to
  create the shape

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Adding Shapes to Slides

• Draw Lines

• Select a line tool from the Lines area of the
  Shapes gallery
• Line options include straight, arrow, connector,
  curve, freeform, and scribble

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Adding Shapes to Slides

• Insert Basic Shapes

• Basic shapes include rectangles, ovals, triangles
  and other multisided objects, block arrows, and
  special shapes

Hold down Shift while drawing to constrain lines
and shapes
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Adding Shapes to Slides

• Add Text to Shapes

• Add text to any shape by clicking the shape and
  then keying text
• Adjust text or shape size if necessary to fit text

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Adding Shapes to Slides

• Format Shapes

• Use Shape Fill, Shape Outline, and Shape Effects
  to format shapes

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Organizing Objects on a Slide

• Set the Order of Objects

• Objects display on a slide in the order in which
  they are created
• Change object order by moving objects to the
  front or back, or forward or backward
• Use tools in the Arrange group or on the Arrange
  palette to set object order

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Organizing Objects on a Slide

• Set the Order of Objects (cont.)

• Objects stack from the bottom (back) to the top
  (front)
• Red rectangle is first object created
• Yellow star is last object created

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Organizing Objects on a Slide

• Set the Order of Objects (cont.)

Bring to Front moves rectangle to front

• Use Bring to Front to bring an object to the top
  of the stack
• Use Bring Forward to move an object one layer
  toward the front

Bring Forward moves rectangle in front of arrow
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Organizing Objects on a Slide

• Set the Order of Objects (cont.)

• Use Send to Back to move an object to the bottom
  of the stack
• Use Send Backward to move an object one layer
  toward the back

Send to Back moves star to bottom of stack
Send Backward moves star behind arrow
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Organizing Objects on a Slide

• Align Objects with Each Other

• Align objects to present a neat appearance on the
  slide
• Align objects
• At their left edges, centers, or right edges
• At their tops, middles, or bottoms

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Organizing Objects on a Slide

• Align Objects with Each Other (cont.)

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Organizing Objects on a Slide

• Align Objects with Each Other (cont.)

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Organizing Objects on a Slide

• Align Objects with Each Other (cont.)

• Distribute objects to equalize space between them
• Distribute objects vertically or horizontally
  with each other or to the slide

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Organizing Objects on a Slide

• Group Objects Together

• Group objects so that they are easier to
  manipulate
• To group objects, select objects and issue the
  Group command
• Click any object in the group to work with it
  individually

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Organizing Objects on a Slide

• Group Objects Together (cont.)

• Select all objects to be grouped
• Click the Group command in Arrange group or
  palette

Grouped shape is surrounded by a single selection
border
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Adding Media Clips to a Presentation

• Add a Sound to a Slide

• Supported sound formats include AIFF, AU, MIDI,
  MP3, WAV, and WMA
• Most sound files are linked to slides on which
  they are inserted

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Adding Media Clips to a Presentation

• Add a Sound to a Slide (cont.)

• Use the Sound palette to add a sound from
• Existing file
• Clip Organizer
• CD
• File you record

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Adding Media Clips to a Presentation

• Add a Sound to a Slide (cont.)

• Specify how the sound should start
• Use the Sound Tools Options tab to change sound
  settings

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Adding Media Clips to a Presentation

• Add a Sound to a Slide (cont.)

• Sound from Clip Organizer displays sound files on
  the current system in the Clip Art task pane

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Adding Media Clips to a Presentation

• Add a Movie to a Slide

• In PowerPoint, a movie can be
• An existing file in ASF, AVI, or MPEG format
• An animated graphic in WMF format
• Movies are linked to the slide on which they are
  inserted

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Adding Media Clips to a Presentation

• Add a Movie to a Slide (cont.)

• Use the Movie palette to add a movie from
• Existing file
• Clip Organizer

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Adding Media Clips to a Presentation

• Add a Movie to a Slide (cont.)

• Specify how the movie should start
• Use the Movie Tools Options tab to change movie
  settings

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Adding Media Clips to a Presentation

• Add a Movie to a Slide (cont.)

• Movie from Clip Organizer displays movie files on
  the current system in the Clip Art task pane

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Summary

• You Learned How to

• Insert a clip art picture
• Insert a picture from a file
• Use the ruler, gridlines, and guides
• Rotate an object

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Summary

• You Learned How to (cont.)

• Resize objects
• Format a picture with a Quick Style
• Adjust a pictures color, brightness, and
  contrast
• Add special effects to a picture

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Summary

• You Learned How to (cont.)

• Compress the images in a presentation
• Draw lines
• Insert basic shapes
• Add text to shapes

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Summary

• You Learned How to (cont.)

• Format shapes
• Set the order of objects
• Align objects with each other

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Summary

• You Learned How to (cont.)

• Group objects together
• Add a sound file to a slide
• Insert a movie to a slide