Reports%20In%20Book%20Form

1
Reports In Book Form

• Manish Hasija Madhur Malik
• PCT Presentation

2
Structure

• Front Matter
• Cover
• Title Page
• Letter of Transmittal
• List of Illustrations
• Abstract and Summary
• Introduction

3
Structure (contd.)

• Main body -
• Introduction
• Discussion or Description
• Conclusion
• Recommendations
• Back Matter -
• Appendices
• List of References
• Bibliography
• Glossary
• Index

4
Cover

• All CAPS and Bold
• Recommended font Times New Roman
• MAIN TITLE 36
• NAME 20
• COLLEGE NAME 21
• TSEC 54
• DEPARTMENT, COLLEGE, UNIVERSITY, YEAR - 18

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• GSM TECHNOLOGY
• An Informative Report
• Manish Hasija
• ------
• ------
• THADOMAL SHAHANI
• TSEC
• ENGINEERING COLLEGE
• HUMANITIES DEPARTMENT
• THADOMAL SHAHANI ENGINEERING COLLEGE
• UNIVERSITY OF MUMBAI
• SEPTEMBER 2007

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SIGN PAGE

• Project Entitled Title
• Submitted by Name
• In partial fulfillment of the degree of TE in
  PCT Project in Humanities department is approved.
• Guide
  
  Examiner
• In-charge
  
  Principal
• Date

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Title page

• Elements
• Subject
• Body (To Whom)
• Name of the Body (Who is Writing)
• Date

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Title Page (contd.)

• -------------------------
  ---- Bold 32,CAPS
• 
  - Bold 30,CAPS
• For-
  Bold 24,CAPS
• 
  --------------- Bold 26,CAPS
• By
  Bold 24,CAPS
• ----------------
• ----------------
  Bold 18
• --------------------------------------------------
  --------
• 
  Bold 22
• -----------------
  18,CAPS

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Letter of Transmittal

• Primary Objective Formal Submission of the
  Report
• Sample Pattern
• Formal Submission
• Objective
• Description of areas which need investigation
• Limitations
• Methods

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Table of Contents

• TABLE OF CONTENTS
• Part
  
  Page
• Cover . . . . . . . . . . .
  . . . . . . . . . . . .
  i
• Title Page. . . . . . . . . .
  . . . . . . . . . . . .
  ii
• Letter of Transmittal. . . . . . .
  . . . . . . . . . . .
  iii
• Table of Contents . . . . . . . .
  . . . . . . . . . . iv
• List of Illustrations . . . . . . .
  . . . . . . . . . . .
  v
• Abstract . . . . . . . . . .
  . . . . . . . . . . . .
  vi
• 1. The Problem and the Plan . . . . .
  . . . . . . . . . 1
• 1.1. Negative Effect of Idle Time . . .
  . . . . . . . . . 2
• 1.1.1. Effect at the Workplace . . .
  . . . . . . . . . 3
• 1.1.2 Effect at Home . . . . .
  . . . . . . . . . . 4

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Illustrations

• How are Illustrations useful?
• Clarity
• Supplement
• Description
• Efficient Communication
• Comparisons
• Lively and interesting

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Illustrations (contd.)

• Types
• Tables
• Flowcharts
• Visual Graphics
• Bar Chart
• Pie Chart
• Line Chart
• Statistical map
• Drawings and Pictures

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Abstract Summary

• Abstract
• 2 to 5 of the report
• Covers what the report is about in a concise
  manner
• It is from one specialist to the other
• Complete and intelligible
• Summary
• 5 to 10 of the report
• Also called a synopsis, epitome or précis
• Method of analysis, significant findings,
  conclusions and recommendations

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Abstract
Summary

• Abbreviated summary
• Technical Audience
• Mainly Technical
• Shorter
• Entry point for any Scientific Paper

• Unique selling point
• Decision makers
• Mainly Managerial
• Longer
• To convince the reader that your proposal offers
  the best value proposition

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Introduction

• Purpose
• Scope Limitations
• Sources and Methods of collecting Data
• Authorization

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Discussion or Description

• Main content of the report
• Main Function
• To present data in an organized form
• To discuss the significance and analysis
• To give the results
• Has several sections, grouped under headings and
  sub-headings

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Ending Your Report

• There are 4 ways
• Ending Summary
• Conclusion
• Recommendations
• Combination of all 3

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Ending Your Report (contd.)

• Ending Summary
• Required for reports which simply present
  information
• Reviews only highlights of facts
• Conclusion
• Required for reports which analyze information
• It cover your objective stated in the problem
  statement

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Ending Your Report (contd.)

• Recommendations
• Writers section
• States your interpretations based on the
  conclusions
• Specifies a future course of action
• Required for decision making
• Can include-
• Who
• What
• When
• Where
• Why
• How

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Appendices

• Supplementary information
• Supports report body, but has no logical place
  within
• Should be referred to in the text
• It can include
• - Questionnaires - Working Papers
• - Sample Forms - Summary Table
• - Additional References - Symbols
• - Detailed calculations

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List of references
Bibliography

• Specific location of an idea or piece of
  information in the original source
• Does not contain works recommended for further
  study
• Indicates only the sources
• May Sometimes be given in the sequence of the
  text
• Prepared during writing of the report. Final
  shape is given at the end

• The works read for ideas or information in
  general terms
• May contain works recommended for further study
• May indicate briefly the content and usefulness
  of the works cited
• Always in alphabetical order
• Prepared before writing the report. Final shape
  is given at the end

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List of References

• Example
• Allan Warner, A short guide to English Style,
  Oxford University Press, London, ELBS Edition,
  1964, pp. 40-42.

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Bibliography

• Examples
• Palmer, Frank Grammar, Second Edition. Middlesex,
  England Penguin Books Limited,1972.
• Mahapatra Bijay P Malto Object Classifiers,
  Indian Linguistics (September, 1973), Volume 34,
  Number 3. Poona The Linguistic Society of India.
• Singh S.P, Mind Your English, The Hindustan
  Times (January 8,1976),p.7.

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Glossary

• It is a list of terms in a particular domain of
  knowledge, with definitions for those terms
• Depends on the target audience
• Index
• Quick guide
• Only in big reports
• Alphabetical Order
• Page numbers are mentioned against it

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Checklist

• Correct Title?
• All the Needed Elements?
• Relevant Information?
• Purpose, Scope and Plan in Introduction?
• Conclusions based on Findings?
• Recommendations?
• Logical Order?
• No Repetition?