Windows Tutorial 2 Organizing Your Files

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Windows Tutorial 2Organizing Your Files
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Objectives

• Develop file management strategies
• Plan the organization of your files and folders
• Explore files and folders
• Find files quickly
• Create folders
• Select files and folders

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Objectives

• Name, copy, move, and delete files
• Work with new files
• Sort, group, and stack files
• Set the appearance of a folder window
• Compress and extract files
• Copy files to removable media

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Getting Prepared to Manage Your Files
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Exploring Files and Folders
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Using the Search Box to Find Files

• The Search box appears next to the Address bar in
  any folder window

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Managing Files and Folders

• Keep folder names short and familiar
• Develop standards for naming folders
• Create subfolders to organize files

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Creating a Folder in a Folder Window

• In the Folders list, click the drive or folder in
  which you want to create a folder
• Click Organize on the toolbar, and then click New
  Folder
• Type a name for the folder, and then press the
  Enter key
• or
• Right-click a folder in the Folders list or
  right-click a blank area in the folder window,
  point to New, and then click Folder
• Type a name for the folder, and then press the
  Enter key

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Moving a File or Folder in a Folder Window

• Right-click and drag the file or folder you want
  to move to the destination folder
• Click Move Here on the shortcut menu
• or
• Right-click the file or folder you want to move,
  and then click Cut on the shortcut menu
• Navigate to and right-click the destination
  folder, and then click Paste on the shortcut menu

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Copying a File or Folder in a Folder Window

• Right-click and drag the file or folder you want
  to move to the destination folder
• Click Copy Here on the shortcut menu
• or
• Right-click the file or folder you want to copy,
  and then click Copy on the shortcut menu
• Navigate to and right-click the destination
  folder, and then click the Paste on the shortcut
  menu

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Managing Files and Folders
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Guidelines for Naming Files

• Use common names
• Dont change the file extension
• Find a comfortable balance between too short and
  too long

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Working with New Files

• Creating a File
• Start a program and then save the file in a
  folder on your computer
• Saving a File
• When you save a new file, you use the Save As
  dialog box to specify a filename and a location
  for the file
• Opening a File
• If you want to open a file in a running program,
  you use the Open dialog box, which is a folder
  window with additional controls for opening a file

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Refining Your Organization

• As you create files using programs, save them in
  an appropriate folder and use filenames that help
  you identify the file contents
• Sorting files and folders means to list them in a
  particular order
• You can filter the contents of a folder to
  display only files and folders with certain
  characteristics
• When you stack files, you arrange all of the
  files in the list into piles, called stacks
• A group displays a sequential list of all the
  files in a folder, grouped according to a file
  detail

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Refining Your Organization
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Refining Your Organization
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Refining Your Organization
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Customizing a Folder Window
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Customizing a Folder Window
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Customizing a Folder Window

• Click the Organize button on the toolbar, click
  Folder and Search Options, and then click the
  View tab

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Working with Compressed Folders

• If you transfer files from one location to
  another (such as from hard disk to removable disk
  or vice versa, or from one computer to another
  via e-mail) you can store the files in a
  compressed (zipped) folder
• Compressed (zipped) folders take up less disk
  space
• You can create a compressed folder using the Send
  To Compressed (zipped) Folder command on the
  shortcut menu of one or more selected files or
  folders
• You can compress additional files or folders by
  dragging them into the compressed folder

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Working with Compressed Folders
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Working with Compressed Folders

• Open a compressed folder by double-clicking it
• When you extract files, Windows Vista
  uncompresses and copies files to the location you
  specify, preserving the files in their original
  folder structure

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Working with Compressed Folders