Recruitment Patterns

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Recruitment Patterns

• Kim Suder
• Recruitment Manager, WVUES
• Linda Hildebrand
• Supervisor/HR Branch Office, WVUES
• David Travis, Jr.
• Assistant to the Director, VCE
• May 4, 2000
• CSREES Administrative Officers Meeting
• Buffalo, New York

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Questions to Consider

• How do we staff for the future?
• How do we put the right people in the right
• job at the right time?
• How do we support continuous growth and
• productivity of individuals and the
  organization?

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West Virginia UniversityVision Statement

• West Virginia University is a student-centered
  learning community meeting the changing needs of
  the people of West Virginia and our nation
  through teaching, research, service, and
  technology.

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Profile of West Virginia University

• 22,315 students
• 6,667 faculty
• 2,973 classified employees
• Undergraduate Tuition
• In-State Resident 1,374/semester 2,748/year
• Out-of-State 4,050/semester 8,100/year

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Profile of West Virginia

• Total population 1,793,477
• Average household income - 27,115
• U.S. Average household income - 38,453
• College graduates
• Associate degree 23.5
• Bachelors degree 46.6
• Masters degree or higher 29.8
• 1990 Census data

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WVU Extension ServiceMission Statement

• The mission of the West Virginia University
  Extension Service is to form learning
  partnerships with the people of West Virginia to
  enable them to improve their lives and
  communities. To these partnerships, we bring
  useful research- and experienced-based knowledge
  that facilitates critical thinking and skill
  development.

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WVUES 1999 Employee Count
Average Agent Salary 42,730 Average
Specialist Salary 50,296
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Extension Tenure Track Faculty
Average Salary 1999
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• How do we staff for the future?
• Aging Population
• Employment trend

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Hiring for Strengths, not Weaknesses

• I have often said that we do not have a worker
  shortage in this country but a skills shortage.
  We must equip all Americans with the tools they
  need to succeed in the new economy, while at the
  same time provide business with the skilled
  workers they need to succeed in the global
  economy.
• Secretary of Labor Alexis M. Herman

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Finding the Best Employee is Like
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2. Right People/Right Job/Right TimeThe New
Three Rs

• Recruiting
• Rapid changes
• Retention

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• The U.S. economy is in a period of robust
  growth, and unemployment is at record lows,
  making it challenging to attract prospective
  employees.
• Office Solutions, February 2000

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Marketing

• Who are we?
• What do we do?
• What are the benefits?
• What are the educational/training
• opportunities?
• How is this accomplished?

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Recruiting

• Creating Print Media that stands out above the
  rest.
• Keyword is critical to an ads success
• Headlines
• Subheads
• Body copy
• Company Name or Logo
• EEO Statement
• Non traditional benefits

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Sample Ad
West Virginia University Extension seeks
a visionary leader for a newly restructured
position of director of human resources. The
position is designed to coordinate and enhance
the integration of all human resources and
organizational systems that support
accomplishment of strategic program goals of this
complex statewide organization of more than 400
employees. For a full description of the
position and application procedures, refer to our
web site http//www.wvu.edu/exten/   WVU
is an Equal Opportunity/Affirmative Action
Employer.
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Advertising - Faculty

• Print ad
• Most popular recruiting tool
• Not necessarily the best for every situation
• On-Line Recruiting
• Drawbacks

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Recruiting Minority Faculty

• Special Initiative (WVU)
• Network with minority colleges
• Offer corporate internships and scholarships
• Sponsor job fairs in minority communities
• Tap all known web site where resumes of diverse
• individuals may be found
• www.diversityee.com (Diversity employment
  exchange)

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Hispanic, Asian or Pacific Islander, Asian,
American Indian or Alaskan Native
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Faculty Interview Process

• Search Committee
• Position Announcement
• Advertisement
• Screening Tool
• Interview Questions
• Interview Evaluation Form
• Interview

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Faculty Interview Process

• Hiring Officer
• Charge to the Committee
• Interview
• Selection
• Human Resources Office
• Process
• Make Offer

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Who Are Classified Staff?

• Managerial/Exempt Supervisory
• Professional
• Technical/Paraprofessional/Non-exempt
• Supervisory
• Secretarial/Clerical
• Skilled Craft and Maintenance
• Service

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Job Evaluation PlanMercer January 1994

• Classified positions only
• Position description system based on
• point factor methodology
• Classified Salary Schedule

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Legislative Guidelines

• Higher Education Advocacy Team Bill
• (H.E.A.T.)
• Fair Labor Standards Act
• Social Justice / EEO

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Advertising - Classified

• WVU Jobs Bulletin
• Extension web site
• www.wvu.edu/exten/about/vacant.htm
• Position Announcements
• Newspaper Ads

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Classified Application Process

• Screen applications
• Notify hiring supervisor
• Request interview date/time/location
• Schedule candidates
• Send interview packets to hiring supervisors
• Hiring supervisors return interview results
• Check references/extend job offers

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Non-Traditional Workers

• Mountaineer Temps
• Student Employees
• Graduate Assistants
• Work Study Students
• Volunteers

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• 3. How do we support continuous growth and
  productivity of individuals and the organization?

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Virginia Population Estimates, Race July 1, 1998
Total Population Est., 7/1/98 6,791,345
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Virginia Cooperative ExtensionAgents
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Virginia Cooperative ExtensionDemographics of
Agents by Program Area
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Comparison of VCE Agents and State of Virginia
Virginia, 1998
VCE Agents
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Full Retirement Eligibility, 2000-2004All Agents

• 4-H 13
• ANR 21
• FCS 17
• Total 51

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Full Retirement Eligibility, 2000-2004Specialist
s and Administration

• 4-H 1
• ANR 19
• FCS 3
• Admin 6
• Support 1
• Total 30

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NEW AGENT TRAINING PROGRAM
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VCE AGENT POSITIONS

• Agriculture and Natural Resources
• Family and Consumer Sciences
• 4-H Youth Development

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UNIVERSITY DEGREE PROGRAMS

• Provide excellent subject matter training
• Limited skills in facilitation, program
  development, evaluation, volunteer management,
  local government, educational technology, and
  other Extension agent duties

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NEW AGENT TRAINING PROGRAM

• Normally three months
• To provide new agents unit based, hands-on
  orientation and training
• All new agents expected to participate
• Information and Action Checklist used to
  structure the experience
• Enhances and reinforces Extension programming
  knowledge and skills

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PARTNERSHIP

• New agent
• Training agent (experienced, highly qualified,
  trained)
• District Director
• Specialist from Extension Educational Programming
  (EEP)

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LOCATION

• Determined by partnership
• Unit within reasonable distance to assigned unit
• May do work in other neighboring units

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DISCONTINUATION

• May be recommended by the partnership during or
  at conclusion

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MOVES TO ASSIGNED LOCATION

• If agent successfully completes training program

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NEW AGENT TRAINING PROGRAM

• IMPLEMENTATION

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RECRUITMENT AND SELECTION

• Request three months notice for separating agents
  
• Specific recruitment efforts
• Will accept applications continually
• Advertise openly two or more times annually
• Individual position ads when necessary

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ASSESSING EFFECTIVENESS AND PROGRESS

• EEP liaison conducts exit interviews with
  partners
• Additional training or Extension Programming
  Institute (EPI) may be recommended

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FOLLOWUP

• Agent participates in VCE mentoring program
• Additional in-service education as needed

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E-MAIL ADDRESS

• dtravis_at_vt.edu

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VIRGINIA COOPERATIVE EXTENSION AGENT PROMOTION
PROCEDURES
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FUNCTIONAL TITLES

• Associate Extension Agent
• Extension Agent
• Senior Extension Agent

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ASSOCIATE EXTENSION AGENT

• Have not achieved agent status through peer
  review process

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EXTENSION AGENT

• Have successfully completed peer review process
• May qualify through previous employment

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SENIOR EXTENSION AGENT

• Judged by peers to have surpassed requirements
  for Extension Agent
• Has demonstrated superior programs and
  professionalism
• Highest level available

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ACADEMIC TITLES

• Administrative/Professional
• Rank of Lecturer
• Not eligible for tenure or continued appointment

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PROMOTION FROM ASSOCIATE EXTENSION AGENT TO AGENT

• An earned masters degree in related discipline
• Evidence of effective performance
• Evidence of professional development
• Evidence of supporting the concepts of diversity
  and civil rights compliance in programming

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PROMOTION FROM ASSOCIATE EXTENSION AGENT TO AGENT

• Documented efforts and results in reaching
  under-served audiences
• Recognized by peers and supervisors as a
  competent educator and team player
• 2,000 Base salary increase

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PROMOTION FROM EXTENSION AGENT TO SENIOR
EXTENSION AGENT

• All criteria for Extension previously achieved
• Evidence of local, state, and national
  professional visibility
• Ten years of Extension or related experience
• Recognized as positive role model for peers
• 2,500 Base salary increase

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REVIEW PROCESS SEQUENCE

• Must be initiated by the agent
• District Peer Review Committee
• State Peer Review Committee
• Recommendation by Director to Provost
• Provost Review
• President (Board of Visitors) Review

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GUIDELINES FOR SUBMITTING PROMOTION MATERIALS

• Items to include in dossier
• Writing Style
• Typing Guidelines
• Completed Dossier

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DISTRICT APPEALS PROCESS

• Must be filed in writing by the agent to the
  Director
• Within 14 calendar days of notification
• If relevant information was not considered
• If decision was improperly influenced
• State committee considers the appeal

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STATE APPEALS PROCESS

• Must be filed in writing by the agent to the
  Director
• Within 14 calendar days of notification
• If relevant information was not considered
• If decision was improperly influenced
• Directors decision is final

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VCE INTRANET LOCATION

• PROMOTION PROCEDURES FOR AGENTS
• http//www.ext.vt.edu/vce/personnel/promotion/apin
  dex.html

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Accurate Job Description
Interviewing/ References
Professional Development
Market Your Product
Hiring
Motivation
Advertising/ Search
Orientation
Evaluation
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Comments / Questions?
We look forward to seeing you at the
roundtable discussion this afternoon.