Transitioning to DigiTool for E-reserves

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Transitioning to DigiTool for E-reserves
E-reserves and your Academic Library June 11,
2009 University of Guelph-Humber Presented
by Jennifer Peters-Lise, Metadata Digital
Services Librarian
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E-reserves at Seneca Primer
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Sept 2004 April 2005

• First e-reserves pilot
• Blackboard Content System
• 10 nursing faculty
• Links to research databases, licenses for scanned
  articles, links to the items in the library
• Results faculty loved the service, library
  staff hated the software

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Sept 2005 Dec 2006

• Formed the E-reserves Research Committee
• Examined
• Senecas current print reserves
• Canadian E-reserves Scan
• 17 existing e-reserves projects across Canada
• Available systems for e-reserves

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E-reserves Prototypes

• Docutek
• cost, stand-alone system
• Blackboard Content System
• logical display, no cataloguing (just a
  filename), no reports, limited statistics,
  reliant on ITT
• Voyager
• full cataloguing capability, results/browsing
  interface wasnt great

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E-reserves Prototypes the winner

• Encompass
• Cataloguing workflow
• On-the-fly templates
• Hierarchical collection view
• Import MARC records
• Similarity to ILS system
• Already owned it, no extra hardware cost
• Combines logical browsing of Blackboard with the
  cataloguing and data control of Voyager

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Encompass

• Spent 6 months customizing the system and UI,
  training staff, creating our e-reserves system
• Great success among faculty, students and library
  staff

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Then Ex Libris bought Endeavor
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The End of Encompass

• Ex Libris announced they would no longer support
  Encompass clients.
• We were offered Ex Libris digital library
  software DigiTool for very little cost to make up
  for our inconvenience
• JanMar 2009 Digitool installed, Encompass
  records migrated, training for admin
• Spring 2009 customizations began

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Digitool features similar to Encompass

• Cataloguing workflow
• On-the-fly templates
• hierarchical collection view
• Import MARC records
• Combines logical browsing of Blackboard with the
  cataloguing and data control of Voyager
• Can link to a course readings list from Blackboard

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Digitool features that arebetter than Encompass
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Host many collections from one site
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Upload different manifestations of an item into
the same record
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Integrate cataloguing rules directly into the
cataloguing client
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Use various metadata schema and add local fields

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Digitool features better than Encompass

• Ingest module - upload records by spreadsheet,
  great for student workers or anyone you dont
  want to train on the cataloguing module
• Deposit Module faculty can upload their own
  items

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Things we dont like about Digitool

• Private collections
• Creating courses and groupings
• Cataloguing Module scary for staff!

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Current Digitool Status

• User testing
• Finish customizations
• Staff training
• Full launch September 2009

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This just inDigitool is being replaced
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Jennifer Peters-Lise jennifer.peters-lise_at_senecac.
on.ca IM Yahoo senlibjenn
Link to presentation http//tinyurl.com/senecaeres
erves