Emergency Evacuation Planning

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Emergency Evacuation Planning

• ADOA Risk Management

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Objectives

• Attendees will receive training to assist in
• Developing their own emergency evacuation plan
• Training floor wardens
• Identifying assembly areas
• Conducting inspections
• Scheduling and evaluating evacuation drills

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Evacuation Training Agenda

• Purpose
• Importance of Plan
• Organization/Responsibilities
• Floor Warden Training
• Area Inspections
• Evacuation Procedure
• Employee Training
• Employees Requiring Assistance
• Drill Scheduling Procedure
• Drill Evaluation Checklist
• Fire/Life Safety Inspections
• Emergency Response Plan
• QA
• Quiz

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• Purpose of Training
• Provide emergency planners with guidance and
  information to assist in the development of their
  evacuation program and floor warden training.
• Purpose of Program
• Program is designed to ensure employee,
  contractor, and visitor safety in the event of a
  facility evacuation.

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Purpose Cont

• Discussion/Video
• Why its important to have a comprehensive
  evacuation plan
• What can happen if we dont have a plan in place

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Organization/Responsibilities

• Agency Head (Primary Occupant)
• Overall responsibility for the evacuation plan
• Appoints building emergency coordinator
• Provides leadership support with implementation
  of the evacuation plan

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Organization/Responsibilities Cont

• Emergency Coordinator
• Responsible for plan implementation
• Appoints floor wardens
• Assigned based on bldg/floor design and number of
  employees
• Ratio should be apx 1 floor warden per 20
  employees
• Identifies points of assembly
• Liaison with fire department
• Conducts floor warden training
• Schedules semi-annual evacuation drills
• Performs periodic fire/life safety inspections

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Organization/Responsibilities Cont

• Floor Wardens
• Floor Wardens (and backups) assigned by Emergency
  Coordinator
• Specific Responsibilities
• - Preparing for an Evacuation
• - During an Evacuation
• - Post Evacuation

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Floor Warden DutiesStep 1 Prior to an Evacuation

• Identify area of responsibility, create list for
  headcount
• Attend training
• Conduct inspections
• Educate your team
• Exit routes, primary and secondary
• Use nearest exit, if not at workstation, do not
  go back to area
• Assembly area
• Pull Stations
• Directives during evacuation

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Floor Warden Duties ContStep 2 During an
Evacuation

• Ensure group is evacuating
• Conduct floor sweep
• Proceed down stairwells
• Direct employees to Assembly Area (see next
  slide)
• Conduct headcount and report status to Emergency
  Coordinator

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Assembly Area (Insert Map of Assembly Area)

• One floor warden should receive headcount
  information and communicate to emergency
  coordinator.
• Assembly area should be at least 100ft away from
  building
• May need more than one, based upon exit locations
• Be aware of traffic

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Floor Warden Duties ContStep 3 After an
Evacuation

• Immediate
• Monitor re-entry into facility
• Report evacuation concerns
• Attend debriefing (if scheduled)

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Employees Requiring Assistance

• Each situation unique
• Employees have responsibility of notification
• General process
• Employee notifies Supv or Floor Warden
• Floor Warden will work with Emergency Coordinator
  to
• Conduct analysis
• Develop profile/Educate concerned parties
• Conduct training
• Employee assistants can stage in stairwell
  (rated safe for 1 ½ hours)

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Fire/Life Safety Inspections

• Basic inspections should be conducted by floor
  wardens on a continuous basis
• Local area inspections should be conducted by
  safety committee members on a monthly basis
• In-depth fire/life safety inspections should be
  conducted by the emergency coordinator on a
  quarterly basis
• Emergency coordinator will follow up on
  deficiencies and ensure corrective actions are
  taken.
• Inspection tools can be found on Risk Management
  website at http//risk.az.gov/agency_information/
  loss_prevention.asp

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Emergency Response Plan

• Emergency Situations
• Natural Disasters
• Violence in the Workplace
• Bomb Threats
• Medical Emergencies (AEDs)
• Fire Extinguishers
• To be used on a volunteer basis, unless
  responsibility is designated within individual
  plans

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QA
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QUIZ !!!!!