Finding Admissions Data in PeopleSoft

1
Introduction

• Finding Admissions Data in PeopleSoft
• Log in
• Academic Structure and Terminology
• Menus
• Searching
• View Communications
• Respond to Customers
• FERPA
• Next Steps

2
Why are YOU here?

• This class is for those who want to VIEW
  admissions data in PeopleSoft
• Fall 2007
• Same ADMISSIONS data you look at in SIS currently.

3
Some Key Differences

• There are a few things that will be different in
  PeopleSoft from how they are shown in SIS
• The first is the academic structure We will
  describe the university in a different way in
  PeopleSoft.

• There a 4 careers
• Undergraduate, (UGRD)
• Graduate, (GRD)
• Law, (LAW)
• No-Credit (NCR)

The academic plans are associated with an
academic area and program.
At ASU, there will be 1 institution (ASU) The
code in PeopleSoft is ASU00
There is 1 academic group for each college or
school.
There are multiple programs in each career and
college. This is one example.
4
Some Key Differences

• There is a new way of managing the data in
  PeopleSoft. Instead of seeing and editing all
  the data all the time, now the power to edit the
  data will move as a student goes from applicant
  to enrolled student.
• This is called Matriculation, and the power to
  edit the students data will move from Admissions
  to Student Records and Campus Community.
• Admissions screens will still show the data, but
  it wont be editable from the admissions screen.

5
Some Key Differences

• There are a few fields that are used commonly in
  finding Admissions data

6
Login To PeopleSoft

• https//hrsa.oasis.asu.edu/

7
Menu
This is the home page of PeopleSoft.
8
Menu
Note how the menu in the fan page is the same as
on the left menu.
If you click on the triangles in the left menu,
the fan page does not display.
9
Search / Match
Use the Search/Match screen to search for an
applicant.
10
Search / Match

11
Search / Match
12
View Communications
Next, lets review the communication sent to an
applicant.
We first click on the word Student Admissions.
13
View Communications
This is a typical search screen in PeopleSoft.
You must put in ASU00 in the Academic
Institution field. We clicked on Carry ID on the
previous search/match, so the ID is pre-filled in
for you. Click on the Search button.
14
View Communications
This is the screen for communication summary.
When you do this, the results will show here.
You can also fill in the previous field with
different values that will return a list of
applicants to choose from before getting to this
screen.
15
Respond to Customers

• Now we will see how to respond to four customer
  queries
• Application Status
• Education History
• Academic Test Results
• Checklist Items

16
Respond to Customers
Application Summary
This search screen works like the previous one.
17
Respond to Customers
Application Summary
The application information is displayed on this
screen. This person has had no communications
sent.
18
Respond to Customers
Test Summary
This search screen works like the previous one.
It will show the results of academic tests of
the applicant.
19
Respond to Customers
Test Summary
The test information is displayed on this screen.
This person has taken the ACT twice, and the
TOEFL once.
20
Respond to Customers
Education Summary
This search screen works like the previous one.
21
Respond to Customers
Education Summary
This shows that the students transcript has been
received.
22
Respond to Customers
Checklist Summary
This search screen works like the previous ones.
23
Respond to Customers
Checklist Summary
This is the checklist summary.
When you do this, the results will show here.
24
Set User Defaults
You can set defaults for fields that you use
often. For example, you may want to set Academic
institution to ASU00, so that you dont have to
enter it in all the search screens. You can
change a default on a single screen, or at any
time.
25
Set User Defaults
Here the Academic Institution is set to ASU00.
The Academic Career is set to UGRD.
26
Set Favorites
You can set screens that you visit often as
favorites in PeopleSoft. These favorites are
available on any computer that you log into.
27
Set Favorites
Once you set the favorite, it appears in your My
Favorites menu.
28
FERPA

• The Family Educational Rights and Privacy Act
  governs ASUs use of personal data. Since you
  will be viewing such data in admissions, you must
  pass the online FERPA test before being granted
  access.
• To do this
• Go to the Blackboard environmenthttps//myasucour
  ses.asu.edu/webapps/portal/frameset.jsp
• Click on the Course tab
• Search for OASIS
• Click on the enroll button (far right)
• Click on the title to begin the class.

29
On-Going Support

• Help Desk is ready! 965-6500
• http//www.asu.edu/oasis
• Email AskOasis_at_asu.edu
• OASIS training Organization in Blackboard

30
Next Steps

• You have completed this presentation.
• The next step in this class is to pass the test
  with a score of 80 or better.
• Click on the blue button on the top right of your
  screen next the phrase 3 of 5