DHS EP

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DHS EPR Mission Assignments (MAs)

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What is aMission Assignment (MA)?

• Work order issued by DHS EPR to a Federal agency
  directing completion of a specific task, and
  citing funding, other managerial controls, and
  guidance
• Given in anticipation of, or response to a
  Presidential declaration of a major disaster or
  emergency

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Three Types ofMission Assignments (MAs)

• 1. Federal Operations Support (FOS)
• Any type of support to Federal responders
• 100 Federally funded
• Before or after declaration

FED TO FED
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3 Types of MAs (Contd)

• 2. Technical Assistance (TA)
• TA for expertise advice
• 100 Federally funded
• Eligible after declaration
• Brain Power Clean Hands

• 3. Direct Federal Assistance (DFA)
• For goods and services beyond the States
  capability to provide
  
• Functions normally under State/local purview
• Requested by State subject to cost-share
• Eligible only after declaration
• Dirty Hands and We do the Work

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Common Terms in Mission Assignments (MA) Process

• Action Request Form (ARF)
• MA Form
• MA Tasker
• Emergency Support Function (ESF)
• Federal Approving Official (FAO)
• State Approving Official (SAO)
• Operations Section Chief
• Mission Assignment Coordinator (MAC)

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Common Terms (Contd)

• Mission Assignment Specialist
• Project Officer (PO) DHS EPR
• Action Officer (AO) -OFA
• Comptroller
• Finance Specialist
• Disaster Finance Center (DFC)
• Prescripted Mission Assignment (PSMA)
• National Emergency Management Information System
  (NEMIS)

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Mission Assignment Phases (3)

4.
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Set-Up Activities

• Notification and ESF activation
• Budget established
• NEMIS Rights
• Delegations of authority
• Presidential declaration (specifies cost share
  and waivers)
• DHS EPR-State agreement (assurances from State)

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REQUEST PROCESS Identifying Needs through the
State
A variety of sources can identify needs for
Federal assistance
State Assistance
Federal Assistance
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REQUEST PROCESS - ARF Form

• NOTE!! All official requests should be made to
  DHS EPR via the Action Request Form (ARF)
• Verbals (follow up in writing!)
• ARF is logged in the Tracking Log
  (by Mission Assignment Specialist)

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Building a Good Request
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Review and Coordination
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Request Process Continues

• Operations Section Chief Reviews ARF
• Eligible under Stafford Act?
• Beyond State and local capabilities?
• Permanent restorative work?
• Existing other Federal agency authority?
• Operations Section Chief - Coordinates with
  Logistics
• Can request can be met through DHS
  EPR?
• (Internal DHS EPR Supply or Purchase or
  Contract)

• If not, ARF is routed to appropriate Branch Chief
  to work with OFA to prepare SOW, and
  completion date.
• THEN Request MISSION ASSIGNMENT

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Building a Good Statement of Work
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Phase 1 MA Issuance

• MA reviewed OPS Section Chief for content
• MA is signed (in NEMIS/eCAPS ) by
• MAC
• PO
• State Approving Official (SAO) (TA or DFA)
• FAO (i.e., FCO, Dep. FCO or Ops Chief)
• Comptroller -
• gt certifies and obligates funds
• gt forwards obligated MA to the DFC and copy
  to the MAC
• MAC provides a copy to the assigned agency

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Phase 2 MA Execution

• Tasked Lead Agency
• 1. Begins task
• gt May subtask support agencies or
  contract with vendors
• 2. Agencys Action Officer (AO) tracks
  progress and documents all expenditures
• 3. AO coordinates with DHS EPRs Project
  Officer (PO)
• 4. AO submits two reports to PO
• a. Work progress report -
• b. Financial status report -
  www.fema.gov/ofm/ofed_agencies.shtm

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Reimbursable Costs

• ELIGIBLE COSTS
• Permanent Federal agency personnel Overtime,
  travel, per diem
• Temporary personnel Wages, travel, per diem
• Costs paid from trusts, revolving funds, etc.
• Costs of contracts and materials, equipment from
  agencys regular stock

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Non-Reimbursable Costs

• NON-ELIGIBLE COSTS
• Work performed by an agency under their own
  authority
• Repairs to OFA facilities
• Litigation costs
• PFT regular salaries, benefits, and indirect
  costs (i.e., sick time, cash awards)

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Phase 3 MA Billing/Reimbursement Close-out

• Support agency bills reviewed by lead agency
  paid by DHS EPR from lead agencys obligation
• Lead and other agencies with direct MAs bill DHS
  EPR
• DHS EPR DFC reviews bills and pays agency
• MAC/PO/FAO reviews work, approves payment
• OFA submits final bill
• Remaining funds deobligated, MA file closed
• State billed for cost share

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Pre-scripted Mission Assignments (PSMAs)

• Developed to facilitate rapid response and
  standardize mission assignments.
• Mission statement and dollar amount serve as a
  general guideline or template
• IF NEEDED -Revise PSMA to fit the
  request!!!!

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Pre-scripted Mission Assignments (PSMAs)

• Encourage thinking ahead
• Purpose is not to recreate the wheel
• Operations Chief has discretion to change

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Questions ?